Council Meeting

That Council confirm the agenda, as circulated.

That Council adopt the minutes from the regular meeting of Council on April 3, 2018, as circulated.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. CS-004-18 Appointment of Joint Compliance Audit Committee 2018 - 2022 (C12) 1) That Council enact by-law 2018-061-RE to establish the Terms of Reference for 2018-2022 Joint Compliance Audit Committee; and 2) That Council enact by-law 2018-062-AP to appoint a Joint Compliance Audit Committee. Report No. LCS-011-18 Contract Award WS-RFP-18-03 Facility Advertising - Digital Media (F18) 1) That Council direct staff to award WS-RFP-18-03 Facility Advertising – Digital Media to Futuresign Multimedia Displays Inc. for the provision of digital display advertising at four recreational Town facilities; and 2) That Council authorize the Mayor and Clerk to sign all necessary documents for this work. Report No. PW-018-18 Contract Extension WS-RFP-16-21 Project Management and Engineering Services for Municipal Infrastructure Capital Works Projects (F18) 1) That Council authorize staff to extend by two (2) years (ending on March 31, 2020) the award of WS-RFP-16-21 for Project Management and Engineering Services for Municipal Infrastructure Capital Works Projects to Municipal Engineering Solutions and Mettko Consulting, Inc.; and Page 2 of 6 Council Minutes April 17, 2018 2) That Council authorize the Mayor and Clerk to sign all necessary documents between the Town of Whitchurch-Stouffville and Municipal Engineering Solutions and Mettko Consulting, Inc. for this

1) That Council adopt Option A to appoint an Alternate Member of Regional Council, from members of Council, at their first meeting following the Inaugural meeting of the 2018-2022 term; and 2) That the Alternate Member of Regional Council receive a stipend of $1000 a year and $500 for each Council meeting that must be attended in the Mayors absence.

That Council read the following by-laws a first, second, third time and passed: 2018-061-RE being a by-law to establish the Terms of Reference for the 2018-2022 Joint Compliance Audit Committee. 2018-062-AP being a by-law to appoint a Joint Compliance Audit Committee, and repeal by-law 2014-079-AP. 2018-063-RD being a by-law to provide for the numbering of buildings along highways and for affixing numbers to the buildings (Birkett Way, Borinsky Lane, Jake Smith Way, Brownsberger Road, Spofford Drive, Buttonleaf Crescent, Bert Bell Court, and Ken Betz Court) and repeal By-Law 2018-114- RD. 2018-064-OP being a by-law to repeal By-law No. 2016-044-OP that adopted Official Plan Amendment Number 141 for the lands located at 11750 and 11782 Ninth Line. 2018-065-TR being a by-law to amend By-law 2008-147-TR to regulate traffic in the Town of Whitchurch-Stouffville. Page 4 of 6 Council Minutes April 17, 2018 2018-066-PR being a by-law to amend By-law 2008-114-PR, to govern and control the parking of vehicles in the Town of Whitchurch- Stouffville (Hoover Park Drive). 2018-067-SU being a by-law to deem certain lands within Registered Plan of Subdivision 4053 to be lands that are not within a Registered Plan of Subdivision (Rose Avenue and Burkholder Street).

That Council recess at 3:18 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)) • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e))

1) That Council endorse Town Staff’s recommendation and support the Zoning By-law Amendment; and 2) That Council direct the Town’s Legal Counsel, together with Town Staff, to attend the Ontario Municipal Board/Local Planning Appeal Tribunal on May 31, 2018 for the Sorbara/L&M Gardens Zoning By-law Amendment Appeal and to support the Zoning By- law Amendment.

That Council read Confirmatory By-law 2018-069-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 4:38 p.m.