Council Meeting

1) That Council consent to consider the Delegation from Alexis Lodge that was submitted outside the prescribed time.

That Council confirm the agenda, as amended.

That Council recess to permit the holding of a Closed Meeting to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

1) That Council authorize the Mayor and Clerk to execute the Settlement Memorandum of Understanding between the Town and Toronto & Region Conservation Authority, subject to any minor revisions approved by the Manager Development Planning.

That Council adopt the minutes from the regular meeting of Council on June 1, 2021, as circulated.

1) That Council suspend the rules and regulations of Procedural By- law 2016-001-RE, as amended, subsection (7.10) g) pertaining to Delegations, to pass a resolution other than receiving the delegation for information and referring the matter to Staff for a report back.

1) That Council receive the presentation regarding relief from By-law 2020-086-RE for information; and 2) That Council direct Staff to waive the associated fee with Tree 198 at 16895 McCowan Rd.

1) That Council receive the presentation regarding waiving the fees for the use of the bandshell for information; and 2) That Council direct Staff to waive the fees for the use of the bandshell for the weekend of August 27, 2021.

1) That Council receive the presentation regarding the youth park project proposal for information; and 2) That Council refer the matter to Staff for a report back to Council.

1) That Council receive the presentation regarding the proposed redevelopment at 465 Rupert Avenue for information; and 2) That Council refer the matter to Staff for a report back to Council.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. FTS-014-21 2022 Development Charge Background Study Workplan Update 1) That Council approve the funding breakdown in principle for the new round of servicing masterplans and studies to facilitate the update of a new Development Charges (DC) Background Study and the enactment of a new DC Bylaw; and 2) That Council approve that the asset management plan would also be funded in part by development charges as determined in the new DC Background Study. Report No. LCS-006-21 Summer Camp 2021 - Update 1) That Council receive Report No. LCS-006-2021 for information. Report No. CAO-004-21 Additional Staff for Economic Development (

1) That Council receive the Auditor’s Year-end and Final Audit Report presentation for information purposes, presented as Attachments 1 and 2; and 2) That Council approve the 2020 Audited Consolidated Financial Statements of the Corporation of the Town of Whitchurch-Stouffville, presented as Attachment 3; and 3) That Council approve the 2020 Financial Statements of the Town of Whitchurch-Stouffville Trust Funds, presented as Attachment 4; and 4) That Council receive the 2020 Statement of Reserves and Reserve Funds, presented as Attachment 6; and 5) That Council receive the 2020 Treasurer’s Statement of Development Charges, presented as Attachment 7; and 6) That Council receive the 2020 Report on Building Fees, presented as Attachment 8.

1) That Council approve the service-based budgeting approach to our annual budget process beginning with the 2023 budget and coinciding with the new Council term.

1) That Council direct the Chief Administrative Officer to find a suitable representative for the Town of Whitchurch-Stouffville to seek a seat on the Source Protection Committee, if required.

1) That Council suspend the rules and regulations of Procedural By-law 2016-001-RE, as amended, subsection (5.3) b) pertaining to Public Meetings, to hold a Public Meeting between June 30th and September 1st.

1) That Council amend the 2021 Council Meeting Schedule to add one (1) Public Meeting on Tuesday, July 6, 2021 at 7 p.m.

1) That Council receive the recommendation from the Heritage Advisory Committee to designate the property at 260 Second Street under Part IV of the Ontario Heritage Act, but no further action be taken; and 2) That Council does not designate the property at 260 Second Street under Part IV of the Ontario Heritage Act.

1) That Council approve Property Tax Collection Policy (AP92).

1) That Council approve the Contract Award of Request for Proposal WS- RFP-21-02 - Preliminary Design (PART A), Detailed Design (PART B) and Contract Administration, Site Inspection, and Material Testing (PART C) for the Reconstruction and Extension of Edward Street to CIMA Canada Inc. in the amount of $585,018.80, excluding all applicable taxes; and 2) That Council approve the advancement of $260,000.00 from the 2022 Edward Street Capital Project Construction Budget to facilitate award of Part C (Contract Administration, Site Inspection, and Material Testing) of the Contract; and Page 9 of 13 Council Minutes June 15, 2021 3) That Council approve a project contingency amount of $147,186.36, excluding all applicable taxes, representing the balance of available design budget, to address unforeseen circumstances that may arise resulting in additional project work; and 4) That Council authorize the Mayor and Clerk to sign all necessary documents to execute an agreement between the Town and CIMA Canada Inc., subject to the satisfaction of the Town Solicitor.

1) That Council direct Staff to include the cost of an electric vehicle charging station installation at Town Hall and the purchase of an electric sport utility vehicle (SUV) in the draft 2022 Capital Budget for Council’s consideration; and 2) That Council direct staff to monitor the availability of cargo vans, pickup trucks and heavy-duty vehicles in electric form and report back to Council with recommendations for transitioning this portion of the Town’s fleet to electric vehicles when pertinent to do so.

1) That Council authorize Staff to proceed with the development of a Designation plaque for the property at 6162 Main Street (former Mansion House); and 2) That Council authorize Staff to use a portion of the Heritage Advisory Committee budget to fund the fabrication and installation of the plaque.

WHEREAS all lands located within the limits of the Town of Whitchurch-Stouffville is designated as a site plan control area, as permitted under Section 41 of the Planning Act, as amended; and WHEREAS under Site Plan Control By-law (2015-136-SI), the Town of Whitchurch-Stouffville does not permit residential development (including, without limiting the foregoing, any additions) having a gross floor area of greater than 21 square metres within the Heritage Area designated on Schedule ‘F’ of the Community of Stouffville Secondary Plan, without the approval of the plans and drawings required under Subsection 3(1) of the Site Plan Control By-law; and WHEREAS the Town of Whitchurch-Stouffville has identified issues and inefficiencies within the current Heritage Site Plan approval process and requirements for the homeowners for residential development within the Town’s Heritage Area. NOW THEREFORE BE IT RESOLVED THAT Council direct staff to prepare a report to consider amendments to the Town’s Site Plan Control By-law (2015-136-SI) in this regard; and THAT Council direct staff to report back on a streamlined process for Residential (Heritage) Site Plan approval application process, in order to eliminate inefficiencies in the process.

That Council read the following By-laws a first, second, third time and passed: 2021-057-MS BEING A BY-LAW to designate certain lands on a registered plan of subdivision as not being subject to Part Lot Control (Block 125, Plan 65M-4663) 2021-058-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing numbers to the buildings (Wesmina Avenue, Fallharvest Way, McKean Drive, Boundary Boulevard, Markview Road and Sunnyridge Avenue) and to repeal By-law 2020-062-RD 2021-059-RD BEING A BY-LAW to provide for the naming of streets in the Ballymore Subdivision Plan 19T(W)-16.001 Part of Lots 21 & 22, Concession 8, Community of Stouffville (Ballanview Court, Joiner Circle, Carver Court, Carlinds Crescent, Hearthwood Gate and Hinge Lane) and to repeal By-law 2018-103-RD. 2021-060-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing numbers to the buildings (Ballanview Court, Joiner Circle, Hearthwood Gate, Carver Court, Carlinds Crescent, Hinge Lane, Pettet Road)

That Council read Confirmatory By-law 2021-062-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 4:24 p.m.