Council Meeting

That Council confirm the agenda, as amended.

That Council recess to permit the holding of a Closed Meeting to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and • A proposed or pending acquisition or disposition of land for municipal or local board purposes (Municipal Act, Sec. 239(2)(c)); and • Labour relations or employee negotiations (Municipal Act, Sec. 239(2)(d)); and • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

That Council adopt the minutes from the regular meeting of Council on June 15, 2021, as circulated.

1) That Council suspend the rules and regulations of Procedural By- law 2016-001-RE, as amended, subsection (7.10) g) pertaining to Delegations, to pass a resolution other than receiving the delegation for information and referring the matter to Staff for a report back.

1) That Council receive the presentation regarding pro-rating summer soccer per player fees for information; and 2) That Council direct Staff to reduce the fees for the Whitchurch- Stouffville Soccer Club by 47%; and 3) That Council direct Staff to contact the Stouffville Baseball and Softball Associations offering a similar reduction in fees and report back to Council.

1) That Council receive the delegation from 35 Butterwood Lane regarding the Encroachment on Town Property for information; and 2) That Council refer the matter to Staff for a report back to Council.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. CS-007-21 Amend Emergency Response By-law 1) That Council enact By-law 2021-067-FR to amend Emergency Response By-law 2021-017-FR to replace Schedule “A” Emergency Response Plan. Report No. CS-008-21 Repeal and Replace Delegation By-law 1) That Council enact Delegation By-law 2021-065-RE being a By-law to delegate routine Council powers and duties to staff. Report No. CS-009-21 Ranked Ballots 1) That Council receive Report No. CS-009-21 for information. Report No. FTS-018-21 Additional FTS Staff – Revenue & Tax 1) That Council receive Report No. FTS-018-21 for information. Report No. DS-026-21 Proposed Plan of Condominium – 5440, 5472, and 5508 Main Street File No. CDM18.001 1) That Council approve Draft Plan of Condominium File No. CDM18.001, prepared by J. D. Barnes and dated January 5, 2021, subject to the conditions as set out in Attachment 3 to this Report; and 2) That Council direct Staff to issue a Notice of Decision, in accordance with Section 51(37) of the Planning Act. Page 5 of 14 Council Minutes July 20, 2021 Report No DS-027-21 Proposed Zoning By-law Amendment – 1953199 Ontario Inc., 16110 Woodbine Avenue (File No. ZBA19.004) (D14) 1) That Council confirm that notwithstanding that the proposed Zoning By- Law Amendment is different from that proposed at the November 26, 2019 Statutory Public Meeting, the revisions are minor in natur

1) That Council endorse in principle the revised Draft Community Vision Summary Report, March 2021 and the revised Discussion Papers, July 2021 and direct staff to proceed with Phase 3: Policy Development, of the Official Plan Review.

1) That Council receive the correspondence from Willowgrove Farm regarding 11737 and 11775 McCowan Road Growth Management and Future Development for information.

1) That Council direct staff to submit a funding application to the Canada Community Revitalization Fund, as outlined in the report; and 2) That Council direct staff to include the necessary funds for the Town’s share of funding in the Leisure and Community Services Capital Forecast for 2022 for consideration through the budget approval process.

1) That Council direct staff to issue a Notice of Decision to approve Subdivision File No. 19T(W)20.004, subject to the conditions as set out in Attachment 3 to Report No. DS-035-21, in accordance with Section 51(31) of the Planning Act.

1) That Council direct staff to upgrade the audio/video equipment in Council Chambers to support a hybrid meeting format, as outlined in Option B; and 2) That Council authorize the Treasurer to identify a funding source for the initial upgrade of the audio/visual equipment in 2021, with subsequent funding presented in the 2022 or later budget.

1) That Council defer Report No. PW-011-21 to be part of the larger traffic calming strategy for capital 2022 consideration.

1) That Council support the issuance of a Minister's Zoning Order under section 47 of the Planning Act as requested by 2060332 Ontario Ltd. for a five-storey maximum 120 bed retirement/long term care facility, located at 465 Rupert Avenue and attached to this report; and 2) That Council direct Staff to forward a copy of Report No. DS-033-21 to Honourable Steve Clark, Minister of Municipal Affairs and Housing, for consideration; and Page 10 of 14 Council Minutes July 20, 2021 3) That Council direct Staff to amend Report No. DS-033-21 by consolidating the addendum in the original report for clarity before forwarding a copy of the report to the Minister of Municipal Affairs and Housing.

WHEREAS Council directed Staff to proceed with the 2021 Council Meeting Schedule for all Regular Council Meetings to start at 1 p.m., until Council deems appropriate; and WHEREAS Section (7.1) of Procedural By-law 2016-001-RE provides that Regular Council Meetings be held at either 4:00 p.m. or 7:00 p.m.; and WHEREAS Council deems it appropriate to amend the 2021 Council Meeting Schedule. NOW THEREFORE BE IT RESOLVED THAT Council direct Staff to amend the 2021 Council Meeting Schedule as shown below: Regular Council Meetings • September, October, and November on the first Tuesday at 7 p.m. and third Tuesday at 4 p.m. • December on the first Tuesday at 7 p.m. Closed Meeting • One hour prior to Regular Council Meeting start time; and Page 11 of 14 Council Minutes July 20, 2021 THAT Council direct staff to report back on the implications of implementing daytime meetings next term, including the introduction of a separate development services committee meeting; and outlining any changes to Councillor’s job, role, or expectations if daytime meetings are implemented.

That Council read the following By-laws a first, second, third time and passed: 2021-065-RE BEING A BY-LAW to delegate routine Council powers and duties to Staff and repeal By-laws 1990-114, 1997-138-SU, 2001-124-RE, 2003-056-TX, 2016-029-RE, 2016-046-RE, 2016-087-AP, 2016-123-RE, 2017-076-RE, 2017-101-RE, 2018-088-RE, 2018-124-RE, 2018-134-RE, 2019-021-RE, 2019-085-RE, and 2021-034-RE. (CS-008-21) 2021-066-AP BEING A BY-LAW to appoint Municipal Law Enforcement Officers, Officers, Municipal Weed Inspectors, and Licensing Officers for The Corporation of the Town of Whitchurch-Stouffville and repeal By-law 2021-026-AP. 2021-067-FR BEING A BY-LAW to amend the Emergency Response By- law 2021-017-FR being a by-law to adopt an Emergency Management Program and Emergency Response Plan and to meet other Requirements under the Emergency Management and Civil Protection Act (Schedule “A” Emergency Response Plan). (CS-007-21) Page 12 of 14 Council Minutes July 20, 2021 2021-068-ZO BEING A BY-LAW to amend By-law 2010-001-ZO of the Town of Whitchurch-Stouffville (Comprehensive Zoning By-law) for the lands located at 16110 Woodbine Avenue. (DS-027-21) 2021-069-ZO BEING A BY-LAW to amend By-Law 2010-001-ZO of the Town of Whitchurch-Stouffville (Comprehensive Zoning By-Law), as amended for the lands located at 14245 and 14395 Ninth Line. (DS-030- 21) 2021-070-MS BEING A BY-LAW to designate certain lands on a registered plan of subdivision as not being subject to Part Lot Control (Block 1, Plan

That Council recess at 3:39 p.m. to reconvene back into the 10:00 a.m. Closed Meeting, which recessed to allow the Open Meeting to start at the scheduled time.

That Council read Confirmatory By-law 2021-075-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 5:40 p.m.