Council Meeting

That Council recess at 3 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)) • Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Municipal Act, Sec. 239(2)(e))

1) That Council endorse the hiring of Marilou Murray to the position of Director of Leisure and Community Services.

1) That Council direct staff to schedule a Special Council Meeting on January 24, 2018 at 1 p.m. to permit the holding of a closed meeting regarding Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b))

That Council confirm the agenda, as amended.

That Council adopt the minutes from the regular meeting of Council on December 12, 2017, as circulated.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. PW-001-18 Contract Award for Underground Utility Locate Service Provider (F18) 1) That Council approve the contract award for underground utility locating services to Canadian Locators (Ontario) Inc., based on a joint procurement with the Locate Alliance Consortium for a three-year period commencing February 1, 2018; and 2) That Council authorize the award of the contract extension years 2021 and 2022 based on the supplier achieving a vendor performance evaluation rating of satisfactory, or better; and 3) That the Mayor and Clerk be authorized to sign all documents necessary, to the satisfaction of the Town Solicitor. Report No. DS-001-18 Subdivision Assumption - St. John's Wood - 870893 Ontario Limited - Registered Plans 65M-3630 and 65R-25620 - Part of Lots 24 & 25, Concession 5 (D12) 1) That Council enact By-law No. 2018-004-RD, being a by-law to assume public works and services within Plans 65M-3630 and 65R-25620. Report No. PW-002-18 Mutual Aid and Assistance Agreement - Ontario Water/Wastewater Agency Response Network (OnWARN) (L14) 1) That Council authorize the Mayor and Clerk to execute the agreement, including future amendments, with the Ontario Water/Wastewater Agency Response Network (OnWARN) for Mutual Aid and Assistance for Emergencies related to Public Works Water/Wastewater Activities. Page 4 of 9 Council Minutes January 16, 2018 Re

1) That Council enact By-law 2018-001-FI, being a by-law to establish fees or charges for services or activities provided by the Town of Whitchurch- Stouffville, as amended.

1) That Council approve the additional funding required to complete the main project, in the amount of $284,000 plus $28,000 contingency for a total of $312,000; and 2) That Council approve the additional funding required for the Gas line replacement in the amount of $125,000, plus $12,000 contingency for a total of $137,000; and 3) That Council approve the additional optional funds in the amount of $295,000, plus $29,000 contingency for a total of $324,000 for the advancement of the remaining HVAC units and amenities required to retrofit the commercial kitchen; and Page 5 of 9 Council Minutes January 16, 2018 4) That Council approve the necessary additional funds of $300,000 for the Furniture, Fixtures and Equipment (FFE) capital budget as outlined; and 5) That Council approve the amount of $450,000 for the Temporary Library Relocation to be funded from the 2018 Capital budget; and 6) That Council approve the additional Library related requests for FFE be funded first from the Library R&R reserve and then as determined by the Treasurer; and 7) That Council authorize the Treasurer to fund these requests and report back to Council.

1) That Council receive the report on the Wintersong, Stouffville’s Winter Music Festival for information.

That Council suspend the rules of procedure to allow this addendum item to be included in the Council agenda without being presented to Members of Council a minimum of 24 hours prior to the beginning of the Council Meeting.

1) That Council authorize staff to release the necessary Request for Proposal (RFP) documents to procure the installation of traffic signals at the intersection of Hoover Park Drive and Mostar Street as a Design-Build assignment in advance of the 2018 Capital Budget Approval.

Whereas the Growth Plan for the Greater Golden Horseshoe directs growth to settlement areas; Whereas both Gormley and Vandorf / Preston Lake are settlement areas established by the Town of Whitchurch-Stouffville Official Plan and approved by York Region; Whereas employment growth is critical for the Town of Whitchurch- Stouffville in its complete community building effort; Whereas both Gormley and Vandorf / Preston Lake settlement areas are well suited for employment growth due to their close proximity to Highway 404; Whereas Provincial policies encourage employment growth along major goods movement corridors, such as Highway 404; Whereas the forecasted employment growth in Gormley and Vandorf / Preston Lake settlement areas cannot be achieved without full municipal services; Page 7 of 9 Council Minutes January 16, 2018 Whereas full municipal services are best considered through a Municipal Comprehensive Review that can only be undertaken by an upper-tier or single-tier municipality; Whereas York Region has already started its Municipal Comprehensive Review; Whereas the Director of Development Services has already asked York Region for full municipal services to be extended to the Gormley and Vandorf / Preston Lake settlement areas. Therefore, be it resolved that Council request York Region to expedite the process to extend full municipal services to Gormley and Vandorf / Preston Lake settlement areas as part of its Municipal Comprehensive Review; and That Council direct staf

That Council read the following by-laws a first, second, third time and passed: 2018-001-FI being a by-law to establish fees or charges for services or activities provided by the Town of Whitchurch-Stouffville, as amended. 2018-002-AP being a by-law to appoint Trevor Wawryk as Deputy Chief for the Town of Whitchurch-Stouffville Fire Department. 2018-003-MS being a by-law to designate certain lands on a registered plan of subdivision as not being subject to Part Lot Control (Block 128, Block 129, Block 130, Block 131 & Block 132, Registered Plan 65M-4459, bound by Greenwood Road, Noah’s Farm Trail, and Drum Street). 2018-004-RD being a by-law to assume certain highways and public works for public use (Woodheath Lane and Hawkwing Court). 2018-005-TR being a by-law to amend By-law Number 2008-147-TR, to regulate traffic in the Town of Whitchurch-Stouffville. Page 8 of 9 Council Minutes January 16, 2018 2018-006-MS being a by-law to designate certain lands on a registered plan of subdivision as not being subject to Part Lot Control (Part of Block 4, Plan 65M-4117 - Norman Jones Place).

That Council read Confirmatory By-law 2018-008-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 7:54 p.m.