Council Meeting

That Council recess to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)) • Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Municipal Act, Sec. 239(2)(f))

That Council confirm the agenda, as circulated.

That Council adopt the minutes from the regular meeting of Council on June 5, 2018, as amended to indicate that the Mayor left the meeting.

1) That Council refer the matter to purchase additional insurance coverage for Volunteer Accident Coverage, as recommended by the Heritage Advisory Committee, to staff and report back on ramifications.

1) That Council approve a pre-budget approval for a permanent heritage planner, to be recruited in the fall and commencing employment toward year end.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Page 3 of 15 Council Minutes June 19, 2018 Report No. LCS-010-18 - Community Mail Box Agreement Update (L04) (R05) 1) That Council receive Report No. LCS-010-18 for information. Report No. DS-032-18 - Proposed Zoning By-law Amendment – Gottardo, 188 Sandiford Drive (File Nos. ZBA17.013, ZBA17.014 and SPA17.045) (D12 & D14) 1) That Council confirm that notwithstanding that the proposed Zoning By-law Amendment is different from that proposed at the November 28, 2017 Statutory Public Meeting, the revisions are minor in nature and that no further Statutory Public Meeting is required in accordance with Section 34(17) of the Planning Act; and 2) That Council enact By-law No. 2018-099-ZO being a By-law to amend Comprehensive Zoning By-law 2010-001-ZO by removing the Holding Symbol (h) from the subject property and by applying a site-specific zone and provisions to the subject property and direct staff to issue a Notice of Passing. Report No. DS-038-18 Removal of the Holding Symbol (H-39) at 15381, 15437, 15457 & 15473 Highway 48, Part of Lots 21 & 22, Concession 8, Community of Ballantrae, File Nos. 19T(W)16.001, OPA16.002, ZBA16.002 and CDM16.001 (D07, D09, D12 & D14) 1) That Council enact By-law No. 2018-101-ZO, being a By-law to amend Comprehensive Zoning By-law 2010-001-ZO by removing the Holding Symbol (h-39) from 15381, 15437, 15457 & 15473 Highway 48 (Part o

1) That Council receive the Auditor’s Year-end and Audit Report presentation for information purposes, presented as attachments 1 and 2; and 2) That Council approve the 2017 Consolidated Financial Statements of the Corporation of the Town of Whitchurch-Stouffville, presented as attachment 3; and 3) That Council approve the 2017 Financial Statements of the Town of Whitchurch-Stouffville Trust Funds, presented as attachment 4; and 4) That Council receive the 2017 Statement of Reserves and Reserve Funds, presented as appendix A; and 5) That Council receive the 2017 Treasurer’s Statement of Development Charges, presented as appendix B.

1) That Council receive Report No. LCS-012-18 for information.

1) That Council direct staff to include the following four municipal/business logos on the Accessible Trailer in recognition of their $5,000 financial contribution towards the purchase of the mobile washroom: • Town of Aurora, Town of Georgina, Regional Municipality of York, Magna International; and 2) That Council direct staff to maintain the rental rate of $500 per event for the three (3) 2018 events and that any costs not covered by the charge be taken from surplus in the washroom trailer account; and 3) That Council direct staff to report back on increasing the rental rates for 2019 and beyond to better reflect and be in-line with rates for similar equipment rentals in other municipalities. Future fees and charges should consider a kilometer charge or be based on a radius for out-of-town rentals. A recorded vote was requested. The Clerk called the question and asked each member of Council in turn: For Against Councillor Kroon X Councillor Hargrave X Councillor Lovatt X Mayor Altmann X Councillor Upton X Councillor Smith X Councillor Ferdinands X 7 0

1) That Council authorize the award of Tender WS-RFT-18-77 to IPAC Paving Limited for Roadway Paving and Resurfacing, for an amount of $1,206,925.35 excluding all applicable taxes; and 2) That Council authorize the award of the second option year of WS-RFP- 16-40 for Contract Administration, Site Inspection and Materials Testing services to Chisholm, Fleming and Associates for an amount of $91,890.00 excluding all applicable taxes, in support of project delivery; and 3) That Council authorize a project contingency amount up to $241,385.07 excluding all applicable taxes (representing 20% of the construction value) to address unforeseen circumstances that may arise resulting in additional work; and 4) That Council authorize the Mayor and Clerk to sign all required documents to enter into these contracts.

1) That Council receive Report No. CAO-006-18 for information.

1) That Council authorize staff to pursue Option B, having the Region of York paint the words “Whitchurch-Stouffville” on the Region water tower located at 12519 10th Line; and 2) That Council authorize the funds for this project, in the amount of $13,500 excluding all applicable taxes, to come from an appropriate water account.

1) That Council confirm that notwithstanding that the proposed Zoning By- Law Amendment is different from that proposed at the September 26, 2017 Statutory Public Meeting, the revisions are minor in nature and that no further Statutory Public Meeting is required in accordance with Section 34(17) of the Planning Act; and 2) That Council enact By-Law No. 2018-097-OP to adopt Official Plan Amendment 146 and direct staff to issue a Notice of Adoption; and 3) That Council enact By-Law No. 2018-098-ZO being a By-Law to amend Comprehensive Zoning By-Law 2010-001-ZO by removing the Holding Symbol (h) from the subject property and by applying a site-specific zone and provisions to the subject property and direct staff to issue a Notice of Passing; and 4) That Council approve the Applicant’s request for the Class 4 Area Noise Classification for the subject property, in accordance with the Ministry of Environment and Climate Change (MOECC) NPC-300 Guidelines.

1) That Council approve the Pre-servicing (Earthworks), Servicing (amendment to the Pre-servicing), Subdivision, Condominium and Site Plan Agreements as elected by the Developer between Ballymore Developments (Ballantrae) Corp. and the Town of Whitchurch-Stouffville subject to minor revisions by the Town solicitor and Director of Development Services; and 2) That Council enact By-law 2018-102-RE to amend the Delegation of Authority By-law 2016-046-RE to allow the Director of Development Services or his/her designate be delegated the authority to approve all Pre-servicing (Earthworks), Servicing (amendment to the Pre-servicing), Subdivision, Condominium and Site Plan Agreements for execution by the Mayor and Clerk along with authority to accept applications and approve all associated plans for the same; and 3) That Council authorize the Mayor and Clerk to sign a Pre-servicing (Earthworks), Servicing (amendment to the Pre-servicing), Subdivision, Condominium and Site Plan Agreements between Ballymore Developments (Ballantrae) Corp. and the Town of Whitchurch-Stouffville; and 4) That Council enact By-law No. 2018-103-RD as amended, being a By-law to name the public street and private roads and lane within the Ballymore Development File No. 19T (W)-16.001.

1) That Council approve Lincolnville GO Station Area Land Use Study Terms of Reference and direct staff to plan for a Major Transit Station Area generally within a 500-meter radius of the new GO Station; and Page 10 of 15 Council Minutes June 19, 2018 2) That Council approve an additional budget of $50,000 for external consulting services for the preparation of Urban Design Guidelines; and 3) That Council direct staff to extend the existing retainer with GM BluePlan for additional water and wastewater capacity assessments for an upset limit of $24,000 plus HST; and 4) That Council direct staff to extend the existing retainers with HDR for additional transportation capacity assessments for an upset limit of $20,000 plus HST; and 5) That Council direct staff to fund all additional budgets for this project from the Corporate development charges account.

1) That Council approve Subdivision File No. 19T(W)-17.004, subject to the conditions as set out in Attachment 4 to this Report, and direct staff to issue a Notice of Decision; and 2) That Council enact By-Law No. 2018-107-ZO, being a By-Law to implement the development of Subdivision File No. 19T(W)-17.004, and direct staff to issue a Notice of Passing; and 3) That Council confirms that notwithstanding that the proposed Zoning By- Law Amendment is different from that proposed at the November 28, 2017 Statutory Public Meeting, the revisions are minor in nature and that no further Statutory Public Meeting is required; and 4) That Council allocate the equivalent of 130 persons of water and sanitary sewer capacity for 52 dwelling units [52 townhouse units] from the Town's 2018 Boundary reserve.

1) That Council direct staff to issue a Notice of Decision to approve Subdivision File No. 19T(W)17.001, subject to the conditions as set out in Attachment 3 to this report, in accordance with Section 51(31) of the Planning Act; and 2) That Council enact By-Law No. 2018-108-ZO, being a By-Law to implement the development of Subdivision File No. 19T(W)- 17.001; and 3) That Council confirms that notwithstanding that the proposed Zoning By- Law Amendment is different from that proposed at the June 20, 2017 Statutory Public Meeting, the revisions are minor in nature and that no further Statutory Public Meeting is required; and 4) That Council enact By-Law No. 2018-100-RD, being a By-Law to name the public streets within File No. 19T(W)17.001; and 5) That Council allocate the equivalent of 1393 persons of water and sanitary sewer capacity for 506 dwelling units [317 single detached dwellings and 14 live/work townhouse units, 24 through townhouses, 151 residential townhouses] from the Town's 2017 Greenfield reserve.

That the following by-laws be read a first, second, third time and passed: 2018-097-OP being a By-law to adopt Official Plan Amendment No. 146 to the Official Plan for the Town of Whitchurch-Stouffville Planning Area which, on the 1st day of January, 1971 comprised all the lands within the municipal boundary of the area municipality of The Corporation of the Town of Whitchurch-Stouffville (162 and 176 Sandiford Drive) 2018-098-ZO being a By-law to amend By-law 2010-001-ZO of the Town of Whitchurch-Stouffville (Comprehensive Zoning By-law) for the lands located at 162 and 176 Sandiford Drive 2018-099-ZO being a By-law to amend By-law 2010-001-ZO of the Town of Whitchurch-Stouffville (Comprehensive Zoning By-law) for the lands located at 188 Sandiford Drive 2018-100-RD being a By-law to provide for the naming of the streets in the 11731 Tenth Line Developments Limited Subdivision Plan 19T(W)-17.001 Part of Lot 32 (South near Markham), Concession 10, Community of Stouffville (McKean Drive, Yakefarm Boulevard, Sunnyridge Avenue, Wesmina Avenue, Fallharvest Way, Markview Road, and Boundary Boulevard) 2018-101-ZO being a By-law to amend By-law 2010-001-ZO of the Town of Whitchurch-Stouffville by removing the Holding Symbol (h-39) from Part of Lots 21 & 22, Concession 8, Community of Ballantrae - 15381, 15437, 15457 and 15473 Highway 48 2018-102-RE being a By-law to amend Delegation By-law 2016-046-RE (Schedule C) and repeal By-laws 2017-030-RE and 2018-093-RE 2018-103-RD being a By

That Council read Confirmatory By-law 2018-112-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 5:57 p.m.