Council Meeting

That Council adopt the minutes from the regular meeting of Council May 16, 2017, as circulated.

That Council receive the presentation by Debra Popa regarding Memorial Park Master Plan for information.

That Council approve all staff reports on the consent agenda, with the exception of items that have been

That Council receive the following correspondence for information with the exception of correspondence that have been

1) That Council receive the Auditor’s Year-end and Audit Report presentation for information purposes, presented as attachments 1 and 2; and 2) That Council approve the 2016 Consolidated Financial Statements of the Corporation of the Town of Whitchurch-Stouffville, presented as attachment 3; and 3) That Council approve the 2016 Financial Statements of the Town of Whitchurch-Stouffville Trust Funds, presented as attachment 4; and 4) That Council receive the 2016 Statement of Reserves and Reserve Funds, presented as attachment 5, for information; and 5) That Council receive the 2016 Treasurer’s Statement of Development Charges, presented as attachment 6, for information.

1) That Council authorize an extension of Draft Plan Approval for Subdivision File 19T-90022 for a period of three (3) years, with a revised lapsing date of June 17, 2020.

1) That Council enact By-law 2017-054-TX, being a by-law under Section 326 of the Municipal Act to levy this special tax levy upon the properties within the Downtown Stouffville Community; and 2) That Council approve an increase to the special levy in the amount of $4,700.00 which represents salary compensation adjustments not included in the approved budget for 2017.

1) That Council approve the contract award for WS-RFP-17-58 Leisure and Community Services Master Plan Update to Sierra Planning and Management in the amount of $110,288.00 including all applicable taxes; and 2) That Council approve a contingency of $11,027.00 including all applicable taxes for the project to allow for any additional work that may be necessary; and 3) That Council authorize the Mayor and Clerk to sign all necessary documents between the Town of Whitchurch-Stouffville and Sierra Planning and Management for WS-RFP-17-58.

1) That Council approve the contract award for WS-RFT-17-67 to Mar-King Construction Company Ltd. for the reconstruction of Burkholder Street, from Blake Street to the Leisure Centre Driveway in the amount of $2,617,194.86 including all applicable taxes; and 2) That Council approve a construction contingency amount up to $261,719.49 including all applicable taxes (representing 10% of the project value) to address unforeseen circumstances that may arise resulting in additional work; and 3) That Council approve the award of Project Management Services to Municipal Engineering Solutions in the amount of $7,706.60 including all applicable taxes; and 4) That Council authorize the Treasurer to fund the anticipated cost variance (deficit) from the applicable Capital Reserve; and 5) That Council authorize the Mayor and Clerk to sign all necessary documents to execute the contracts between Mar-King Construction Company Ltd., Municipal Engineering Solutions and the Town of Whitchurch-Stouffville for WS-RFT-17-67.

1) That Council authorize the Mayor and Clerk sign all necessary documents to execute an agreement between the Town of Whitchurch-Stouffville and Textile Waste Diversion Inc. for the provision of a waste textile collection pilot program; and 2) That Council direct Staff to report back to Council on the results of the waste textile collection pilot program in 2018.

That Council amend the Council Meeting Schedule to schedule a Public Planning Meeting on Tuesday, July 4, 2017 at 7 p.m. and a regular Council Meeting at 8 p.m. thereafter.

That Council read the following by-laws a first, second, third time and passed: 2017-054-TX being a by-law to strike rates and levy taxes for 2017 for the Downtown Stouffville Community Improvement Area. (Report No. FS-011- 17) 2017-055-BU being a by-law to authorize the signing of a Demolition Deferral Agreement (4007 Vivian Road). 2017-056-SU being a by-law to deem certain lands within Registered Plan of Subdivision 65M-2054 to be lands that are not within a Registered Plan of Subdivision (17 Gormley Industrial Avenue and 2346 Stouffville Road). 2017-058-RD being a by-law to provide for the numbering of buildings along highways and for affixing numbers to the buildings (Braith Crescent, Winlane Drive, Westwind Crescent, Sugardale Street, John Davis Gate, West Lawn Crescent), and to repeal By-law 2010-099-RD. 2017-059-TX being a by-law to strike rates and levy taxes for the Town of Whitchurch-Stouffville for the year 2017 and to provide for the collection thereof. (Report No. FS-012-17) Page 9 of 11 Council Minutes June 6, 2017 2017-060-RD being a by-law for the temporary closure of streets to accommodate the annual Strawberry Festival and Canada Day event. (Report No. CS-016-17)

That Council recess at 8:57 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider the following items: 1. Report of the Deputy Clerk, re: Personal matter about identifiable individuals, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)) - Appointment of an Accessibility Advisory Committee Member 2. Verbal Report of the Acting CAO, re: A proposed or pending acquisition or disposition of land by the municipality or local board(Municipal Act, Sec. 239(2)(c)) - Franklin Avenue

That Council read Confirmatory By-law 2017-062-MS a first, second, third time, and passed.

That there being no further business, Council adjourn the meeting at 9:25 p.m.