Council Meeting

That Council adopt the minutes from the regular meeting of Council on July 18, 2017, and special meeting of Council on August 2, 2017, as circulated.

That Council receive the delegation from Don Carter regarding Traffic Calming Measures on Main Street from Park Drive to Tenth Line, for information.

That Council approve all staff reports on the consent agenda, with the exception of items that have been

1) That Council receive Report No. LCS-018-17 for information.

1) That Council defer Report No. PW-046-17 to a meeting during the first quarter of 2018.

1) That Council approve an extension of community consultation period for the commercial and residential parking program until September 30, 2017; and 2) That Council direct staff to report back on October 10, 2017 with the results of the community consultation.

1) That Council extend the Draft Plan Approval for Subdivision File 19T(W)-01.001, for a period of three years, with a revised lapsing date of October 15, 2020; and 2) That Council direct staff to collect the fee to extend Draft Plan Approval from the Owner; and 3) That Council approve the addition of new conditions to the Schedule of Conditions for Draft Approval of Subdivision 19T(W)-01.001 and confirm that the changes are minor in nature; and 4) That Council direct staff to advise the Ontario Municipal Board that Council approved the extension of Draft Plan Approval for Subdivision File 19T(W)-01.001 to October 15, 2020; and 5) That Council authorize the Town Solicitor and Staff to attend any Ontario Municipal Board hearing concerning this matter.

1) That Council approve the award of Tender WS-RFT-17-109 to Pave-1 Construction Limited for Road Repair and Rehabilitation, for an amount of $1,109,032.61 including all applicable taxes; and 2) That Council approve a contingency amount up to $110,903.26 including all applicable taxes (representing 10% of the project value) to address unforeseen circumstances that may arise resulting in additional work; and 3) That Council approve the award of additional work to be completed under this contract including the rehabilitation of Warden Lane and additional road area in the Sleepy Hollow subdivision; and 4) That Council authorize the Mayor and Clerk to sign all necessary documents to enter into a contract between the Town and Pave-1 Construction Limited for WS-RFT-17-109.

That the following by-laws be read a first, second, and third time, and passed: 2017-064-ZO being a by-law to assume certain highways and public works for public use (Innovator Avenue and segments of Sandiford Drive and Mostar Street). 2017-085-AP being a by-law to appoint Municipal Investigators/Livestock Valuers and repeal By-law 2015-053-AP. 2017-086-AP being a by-law to to appoint Roman Martiuk as Chief Administrative Officer for the Town of Whitchurch-Stouffville, and to repeal by-law 2017-067-AP. 2017-087-MS being a by-law to designate certain lands on a registered plan of subdivision as not being subject to Part Lot Control (Block 4, Plan 65M- 4117 – Norman Jones Place). 2017-088-SU being a by-law to deem certain lands within Registered Plan of Subdivision No. 1065 to be lands that are not within a Registered Plan of Subdivision (Franklin Avenue). 2017-089-RD being a by-law to provide for the numbering of buildings along highways shown on Registered Plan 65M-3836 (Waite Crescent, Sugardale Street, West Lawn Crescent, and Millard Street) and to repeal By-Law 2005- 129-RD. 2017-090-ZO being a by-law to amend By-law 2010-001-ZO of the Town of Whitchurch-Stouffville (Comprehensive Zoning By-law). 2017-091-RD being a by-law to provide for the naming of the streets in the L&M Gardens Phase 2 Subdivision Plan 19T(W)-16.002 Part of Lot 32, Concession 9, Community of Stouffville (South-East Quadrant). (Busato Drive, Seedling Crescent, Red Blossom Court, Sprucedale Way, Flower G

That Council recess at 4:55 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider the following items: 1. Report of the Director of Public Works, re: A proposed or pending acquisition of land by the municipality or local board (Municipal Act, Sec. 239(2)(c)) - Blake Street Realignment 2. Report of the Town Solicitor, re: Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Municipal Act, Sec. 239(2)(f)) - Road Repair and Rehabilitation Contract Award 3. Report of the Chief Administrative Officer, re: Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)) - CAO Orientation/Workplan 4. Report of the Chief Administrative Officer, re: Labour relations or employee negotiations (Municipal Act, Sec. 239(2)(d)) - Senior Management Recruitment

1) That Council approve the Senior Management Workplan; and 2) That Council adopt the Staff Interaction Guideline; and Page 10 of 12 Council Minutes August 22, 2017 3) That Council direct the CAO to prepare a public version of this report for a future Council agenda.

1) That Council appoint Rob Raycroft as Deputy CAO, Corporate Services; and 2) That Council appoint Richard Renaud as Fire Chief; and 3) That Council appoint Councillors Lovatt and Ferdinands to serve on the Leisure Services Director Recruitment Committee; and 4) That Council grant pre-budget approval for one additional support position as outlined in the report; and 5) That Council approve the revised organization charts.

That Council read Confirmatory By-law 2017-094-MS a first, second, and third time and passed.

That there being no further business, Council adjourn the meeting at 6:47 p.m.