Council Meeting

That Council confirm the agenda, as circulated.

That Council adopt the minutes from the regular meeting of Council on May 5, 2020, as circulated.

1) That Council receive the presentation from Wai Ying DiGorgio and Donna Hinde regarding the Highway 48 Visioning Exercise, for information.

1) That Council receive the presentation from Dr. Pearl Yang and Prof. Gene Cheung regarding Potential COVID19 Testing Study in Whitchurch-Stouffville, for information.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. CS-007-20 2019 Holiday Closure Call Volumes 1) That Council receive Report No. CS-007-20 for information. Report No. DS-018-20 Request from the Regional Municipality of York for exemption from Parkland Dedication for proposed York Region Paramedic Response Station 1) That Council exempt the Regional Municipality of York from the obligations of Town By-law 2002-118-FI, for dedication of parkland, and/or cash-in-lieu of parkland for the proposed York Region Paramedic Response Station at 12388 Woodbine Avenue. Page 3 of 7 Council Minutes May 19, 2020 Report No. LCS-013-20 - June is Recreation and Parks Month (R00) 1) That Council receive Report No. LCS-013-20 for information.

Whereas the Province entered into a Memorandum of Understanding and a Local Side Agreement with The Regional Municipality of York and the nine local municipalities with an effective date of June 30, 1999, for the operation of the Provincial Offences Court, the prosecution of charges laid using the process under Parts I and II of the Provincial Offences Act, and the transfer of records, files, assets, revenue and financial arrangements; and Whereas the Province intends to transfer the prosecution of charges laid using the Part III process under the Provincial Offences Act, along with all records, files and assets, through amending agreements to the Memorandum of Understanding and the Local Side Agreement. Council of the Town of Whitchurch-Stouffville hereby delegates authority to The Regional Municipality of York to execute amending agreements with the Province to amend the Memorandum of Understanding and the Local Side Agreement on behalf of the Town of Whitchurch-Stouffville.

1) That Council receive Report No. PW-014-20 for information.

1) That Council authorize the award of Tender WS-RFT-20-31 - Asphalt Roadway Paving and Resurfacing (2020) to IPAC Paving Ltd. in the amount of $1,592,440.43 excluding all applicable taxes; and 2) That Council defer the one (1) year contract extension of WS-RFP-19-11 – Contract Administration, Site Inspection and Materials Testing Services for the 2020 Roadway Repairs and Rehabilitation Program to Chisholm, Fleming and Associates in an amount of $149,868.36 excluding all applicable taxes, in support of project delivery, and direct Staff to report back at the June 2, 2020 Council meeting; and 3) That Council authorize a project contingency amount of $26,559.13 excluding all applicable taxes, representing the balance of available 2020 budget, to address unforeseen circumstances that may arise resulting in additional work; and 4) That Council further authorize the reallocation and use of unused budget from the 2019 Asphalt Paving and Resurfacing contract WS-RFT-19-77 in the amount of $122,838.05 excluding all applicable taxes to address unforeseen circumstances that may arise during the 2020 project resulting in additional work; and 5) That Council authorize the Mayor and Clerk to sign all necessary documents to enter into these contracts.

That Council read the following By-laws a first, second, third time and passed: 2020-045-RD BEING A BY-LAW to provide for the numbering of land and buildings along highways and for affixing numbers to the land or buildings. (3328 and 3300 Bloomington Road) 2020-046-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing numbers to the buildings (79 Mill Street, formerly part of 77 Mill Street) 2020-047-RD BEING A BY-LAW for the temporary closure of Baker Hill Boulevard eastbound lane at Ninth Line for DC Project WW20 sanitary sewer installation purposed along Ninth Line and to repeal By-Law 2020- 021-RD

That Council recess at 3:15 p.m. to permit the holding of a Closed Meeting to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and • A proposed or pending acquisition or disposition of land for municipal or local board purposes (Municipal Act, Sec. 239(2)(c)).

1) That Council direct Staff to proceed as instructed in Closed Meeting.

That Council read Confirmatory By-law 2020-049-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 4:52 p.m.