Council Meeting

That Council confirm the agenda, as amended.

That Council recess to permit the holding of a Closed Meeting to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)).

That Council adopt the minutes from the special meeting of Council on April 13, 2021 and regular meeting of Council on April 20, 2021, as circulated.

1) That Council approve the following staff report on the consent agenda and adopt the recommendations contained therein: Report No. DS-014-21 Single Source Contract Award – Annual Flow Monitoring and Hydrant Testing Program 1) That Council approve Option A and authorize staff to Single Source GM BluePlan Engineering Ltd. to undertake an Annual Flow Monitoring and Hydrant Testing Program for a five (5) year contract term; and 2) That Council authorize the Mayor and Clerk to sign the necessary documents to execute an agreement for a Flow Monitoring and Hydrant Testing Program between the Town of Whitchurch-Stouffville and GM BluePlan Engineering Ltd., subject to the satisfaction of the Town Solicitor. Page 3 of 9 Council Minutes May 4, 2021 Report No. DS-016-21 Request for Extension of Draft Plan Approval, Joy Square Corporation File No. CDM17.002 1) That Council extend Draft Plan Approval for Condominium File No. CDM17.002 for a period of three years, with a revised lapsing date of May 4, 2024; and 2) That Council approve the Applicant’s request for the Class 4 Noise Classification for the subject property, in accordance with the Ministry of Environment and Climate Change (now the Ministry of Environment, Conservation and Parks) NPC-300 Guidelines. Report No. LCS-003-21 Single Source Contract Award for a Plate and Frame Chiller and a Vertical Surge Drum at the Stouffville Arena 1) That Council approve the single source award of a Plate and Frame Chiller and a Vertical Surge D

1) That Council confirm that notwithstanding that the proposed Zoning By- Law Amendment is different from that proposed at the November 17, 2020 Statutory Public Meeting, the revisions are minor in nature and that no further Statutory Public Meeting is required in accordance with Section 34(17) of the Planning Act; 2) That Council enact By-law 2021-044-OP being a by-law to adopt Official Plan Amendment 150 and direct Staff to issue a Notice of Adoption; 3) That Council enact By-law 2021-045-ZO being a By-law to amend Comprehensive Zoning By-law 2010-001-ZO by applying a site-specific zone and provision to the subject property and direct staff to issue a Notice of Passing; 4) That Council approve the Applicant’s request for the Class 4 Noise Classification for the subject property, in accordance with the Ministry of Environment and Climate Change (now Ministry of Environmental, Conservation and Parks) NPC-300 Guidelines; and 5) That Council allocate the equivalent of 690 persons attributable to the site having 309 residential apartment type units, and 814.17 square metres of commercial area, of sanitary sewer/water capacity for the proposed development.

1) That Council receive Report No. FTS-009-21 for information.

1) That Council receive Report No. FTS-010-21 for information.

1) That Council endorse the establishment of a Diversity and Inclusion Staff Working Group, including the mandate; and 2) That Council authorize staff to initiate the recruitment process for a Diversity and Inclusion Staff Working Group; and 3) That Council authorize Staff to prepare a Request for Proposal (RFP) for consultant services for the development of a Diversity and Inclusion Plan for the Town; and 4) That Council express appreciation to the members of the Mayor’s Advisory Committee on Diversity & Inclusion for the work completed to date and for advancing the Town’s diversity and inclusion efforts.

1) That Council direct Staff to report back no later than the July 20, 2021 meeting regarding the potential for Video Live Streaming Council Meetings and the technical requirements including a budget estimate for technology and implementation.

WHEREAS the Town of Whitchurch-Stouffville recognizes that taxpayers may be financially burdened as a result of the loss of employment or business income resulting from the COVID-19 pandemic; and WHEREAS the Town may defer current interest and penalties on tax and water accounts for which payment is received at a later date than the date otherwise due. THEREFORE BE IT RESOLVED THAT Council authorize staff to extend a grace period of 60 days following the due date of taxes payable and water billing payable for any due date commencing July 1, 2021 and no later than December 31, 2021, at the request of the taxpayer; and THAT the taxpayer may apply for such deferral of interest and penalties by applying in writing or email to the Treasurer stating the nature of the financial burden along with the relevant account information; and Page 7 of 9 Council Minutes May 4, 2021 THAT the Treasurer may then waive such interest and penalties as may be incurred provided payment of all outstanding amounts is received on or before a date not greater than 60 days following the due date for which the request applies; and THAT the request for the waiving of fees must be received by the Treasurer at least one week in advance of the due date with all required documentation provided; and THAT all residents currently enrolled in the deferral program be automatically extended to December 31, 2021 and that those residents receive notification of the updated due dates for property taxes and water bills.

That Council defer the following By-law to the June 1, 2021 meeting: 2021-043-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing numbers to the buildings (Busato Drive, Byers Pond Way, Red Blossom Court and Sprucedale Way) That Council read the following By-laws a first, second, third time and passed: 2021-041-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing number to the buildings (15448 McCowan Road formerly known as 15444 McCowan Road) 2021-042-RD BEING A BY-LAW to provide for the numbering of land and buildings along highways and for affixing numbers to the land or buildings. (65R-17049, Ninth Line) 2021-044-OP BEING A BY-LAW to adopt Official Plan Amendment No. 150 to the Official Plan for the Town of Whitchurch- Stouffville Planning Area which, on the 1st day of January, 1971 comprised all the lands within the municipal boundary of the area municipality of The Corporation of the Town of Whitchurch Stouffville (5531 Main Street) (DS-015-20) Page 8 of 9 Council Minutes May 4, 2021 2021-045-ZO BEING A BY-LAW to amend By-law 2010-001-ZO of the Town of Whitchurch-Stouffville (Comprehensive Zoning By-law) for the lands located at 5531 Main Street (DS-015-20)

That Council read Confirmatory By-law 2021-047-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 3:40 p.m.