Council Meeting

That Council confirm the agenda, as circulated.

That Council adopt the minutes from the regular meeting of Council on August 25, 2020, as amended to revise the resolution regarding By-laws on pages 8 & 9 of 10 with the following: 2020-079-PR BEING A BY-LAW to amend By-law 2008-114-PR, to govern and control the parking of vehicles in the Town of Whitchurch-Stouffville, as amended to extend the No Parking on Churchill Drive East to the End of the Road. 2020-080-RE BEING A BY-LAW to amend Procedural By-law 2016-001- RE being a by-law to govern the proceedings of Council Meetings (Electronic Participation), as amended to allow for Members of Council who participate in open and closed meetings electronically to be counted for purpose of quorum when a personal emergency or uncontrollable circumstance precludes in-person attendance. (Report No. CS-016-20)

1) That Council enact By-law 2020-086-RE being a By-law to authorize, prohibit and/or regulate the planting, destruction or injuring of trees on municipal highways and property; and 2) That Council repeal By-law 1989-152 being a By-law to authorize, prohibit and/or regulate the planting of trees on any highway and to prevent the injury and destruction of trees upon any highway; and 3) That Council repeal By-law 1990-199 being a By-law to confirm the adoption and implementation of a Tree Maintenance Management Policy; and 4) That Council direct staff to include municipal tree inspection fees, securities and compensation in the 2021 Fees and Charges By-law.

1) That Council consent to the extension of the Draft Plan Approval for Subdivision File 19T(W)-01.001 for a period of three years, with a revised lapsing date of October 15, 2023; and 2) That Council approve the addition of new conditions to the Schedule of Conditions for Draft approval of Subdivision 19T(W)-01.001 and confirm that the changes are minor in nature; and 3) That Council direct staff to advise the Local Planning Appeals Tribunal (LPAT) that Council consents to the extension of Draft Plan Approval for Subdivision File 19T(W)-01.001 to October 15, 2023; and Page 3 of 7 Council Minutes September 8, 2020 4) That Council authorize the Town Solicitor and Staff to attend any Local Planning Appeals Tribunal hearing concerning this matter.

1) That Council defer Report No. LCS-017-20 and By-law 2020-087-RE to the September 22, 2020 Meeting.

1) That Council authorize Staff to proceed with the fabrication and installation of a plaque commemorating the site of the former Stouffville Grain Elevator.

1) That Council approve in principle the registration of tax arrears certificates for all accounts eligible for tax sale and not otherwise on a payment plan in good standing; and 2) That Council approve transferring all water billing accounts in arrears greater than 120 days, not including obligations incurred after March 1, 2020 and for which periods of deferral as permitted by Council apply, to the tax account for that property.

1) That Council receive Report No. CS-017-20 for information.

2020-084-RD BEING A BY-LAW to establish the 0.30 metre reserve shown as Part 8 on Plan 65R-39060 (Greenan Road) as public highway. 2020-085-RD BEING A BY-LAW to establish the 0.30 metre reserve shown as Part 7 on Plan 65R-39060 (Greenan Road) as public highway. 2020-086-RE BEING A BY-LAW to authorize, prohibit and/or regulate the planting, destruction or injuring of trees on highways and other public lands, and to repeal By-law 1990-199 and By-law 89-152. (PW-017-20)

That Council recess at 2:37 p.m. to permit the holding of a Closed Meeting to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and • A proposed or pending acquisition or disposition of land for municipal or local board purposes (Municipal Act, Sec. 239(2)(c)); and • Labour relations or employee negotiations (Municipal Act, Sec. 239(2)(d)); and • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

1) That Council direct the formation of a Hiring Committee comprising of the Mayor, Councillor Smith, the CAO, the Director of Finance\Treasurer and the Manager of HR for the purpose of recruiting and selecting a Director of Finance\Treasurer; and 2) That Council authorize the Hiring Committee to proceed with the hiring process including the retaining of a hiring consultant and advertising the position of Director of Finance\Treasurer.

That Council read Confirmatory By-law 2020-089-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 3:53 p.m.