Council Meeting

That Council confirm the agenda, as circulated.

That Council recess to permit the holding of a Closed Meeting to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and • A proposed or pending acquisition or disposition of land for municipal or local board purposes (Municipal Act, Sec. 239(2)(c)); and • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

1) That Council direct Staff not to attend the Ontario Land Tribunal hearing for OLT Case No. OLT-21-001346 regarding the decision of the Committee of Adjustment to approve Minor Variance Application CA-21-28 for 12637 Tenth Line, provided that the Owner agrees to request the OLT to impose the following conditions of approval as set out below: i. The variances do not come into full force and effect until the Conditions of Consent Application CA-20-05 have been fulfilled and the retained and conveyed lots are registered; ii. Revised and drawings satisfactory to the Town for the proposed development are submitted to the Planning Department for Site Plan Application SPA18.017; and iii. That the Owner provide proof of payment to the Toronto and Region Conservation Authority for this Minor Variance Application ($220).

That Council adopt the minutes from the regular meeting of Council on November 2, 2021, as circulated.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Memo from Director Development Services, re: Report No. DS-044-21 Applications for an Official Plan Amendment [File No. OPA21.001] and Zoning By-law Amendment [File No. ZBA21.002] – southwest corner of Hoover Park Drive and future Rougeview Avenue (Parts 7 and 8 on Reference plan 65R-X) 1) That Council receive the memo from Director, Development Services, re: Report No. DS-044-21 for information. Report No. DS-045-21 Contract Award for WS-RFP-21-54 Town of Whitchurch-Stouffville Water and Wastewater Master Plan 1) That Council approve the award of Request for Proposal WS-RFP-21-54 to GM BluePlan Engineering Limited for the Town of Whitchurch Stouffville’s Water and Wastewater Plan, in the amount of $299,733 plus HST; and 2) That Council approve a 15% contingency for the project in the amount of $44,959 plus HST; and Page 4 of 10 Council Minutes November 16, 2021 3) That Council authorize the Mayor and Clerk to sign the necessary documents to execute the agreement for Contract Award for WS-RFP-21- 54 Town of Whitchurch Stouffville Water and Wastewater Master Plan between the Town of Whitchurch-Stouffville and GM BluePlan Engineering Limited, subject to any revisions made by the Town Solicitor. Report No. PW-021-21 Joint Contract Award – CRFT-2021-01 – Supply and Delivery of Bulk Sodium Chloride (Highway Coarse Rock Salt) Part G (2022-2025) 1) That Council

1) That Council endorse in principle the draft Policy Directions Report, November 2021 (Attachment 1 to this Report); and 2) That Council direct staff to proceed with the preparation of the new draft Official Plan, as part of Phase 3: Policy Development, of the Official Plan Review; and 3) That Council endorse in principle the Commercial Policy Study, Phase 1 Report: Market Analysis and Background Review, November 2021 (Attachment 3 to this Report); and 4) That Council direct staff to proceed with Phase 2: Policy Review and Framework, of the Commercial Policy Study, as a component of the Official Plan Review.

1) That Council receive Report No. FTS-023-21 for information.

1) That Council direct Staff to carry out detailed design work and to engage the rail authority for review of rail crossing safety in 2022 in support of the infrastructure improvements required to advance the implementation of whistle cessation at the three remaining urban rail crossings located at Main Street, Hoover Park Drive, and Reeves Way Boulevard; and 2) That Council direct Staff to consult with the Fire Chief on any impact to the Fire and Emergency Services Department that whistle cessation may cause; and 3) That Council direct Legal Staff to report back on any implications to the Town's insurance and liability costs moving forward; and 4) That Council direct Staff to work with the rail authority on future costing considerations for the doubling of tracks for two way service.

1) That Council approve the contract award of Request for Proposal #WS- RFP-21-01 – Memorial Park Pickleball and Tennis Court Construction to Latitude 67 Ltd. in the amount of $705,729 plus HST; and 2) That Council approve two provisional items for contract with Latitude 67 Ltd. from Schedule H in the amount of $39,800 plus HST; and 3) That Council approve a construction contingency of $67,000 plus HST (approximately 9%) for the project; and 4) That Council authorize the Mayor and Clerk to sign all necessary documents between the Town of Whitchurch-Stouffville and Latitude 67 Ltd. for this contract.

WHEREAS Council deems it appropriate to include a formal land acknowledgement at the beginning of every Town meeting. NOW THEREFORE BE IT RESOLVED THAT Council direct Staff to amend Procedural By-law 2016-001-RE, as amended, and CAC Procedural By-law 2019-026-RE, as amended, to provide that the following Land Acknowledgement be read at the beginning of every Council and Council Appointed Committee Meeting: “The Town of Whitchurch-Stouffville acknowledges this land is the treaty territory of the Williams Nations. It is also the traditional territory of other Anishinaabeg peoples, the Huron- Wendat, and the Haudenosaunee. We also recognize the contributions of all Indigenous peoples to this place and commit to a continued dialogue and greater respect for the land we have come to share. This recognition of the contributions and historic importance of Indigenous peoples must also be clearly and overtly connected to our collective commitment to make the promise and the challenge of Truth and Reconciliation real in our community.”; and THAT Council direct Staff to bring the amending By-laws to the December 7, 2021 meeting; and THAT Council direct Staff to have the Town Land Acknowledgement inscribed on a plaque and affixed outside the front door of the Municipal Offices.

That Council read the following By-law a first, second, third time and passed: 2021-107-RD BEING A BY-LAW to provide for the numbering of a building along a highway and for affixing a number to the building (14204 York Durham Line formerly known as 14212 Tenth Line)

That Council read Confirmatory By-law 2021-109-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 6:05 p.m.