Council Meeting

That Council confirm the agenda, as circulated.

That Council recess to permit the holding of a Closed Meeting to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and • A proposed or pending acquisition or disposition of land for municipal or local board purposes (Municipal Act, Sec. 239(2)(c)); and • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

That Council adopt the minutes from the regular meeting of Council on May 18, 2021, as circulated.

1) That Council receive the presentation regarding Speeding on Hoover Park Drive for information.

1) That Council receive the presentation regarding Strategic Economic Initiatives at York Region for information.

1) That Council direct the Manager, Culture and Community Services to report back to a future Council meeting respecting the endorsement of a Heritage Awards Program establishing provisions for the recognition of individuals, corporations and other public or private organizations that have made an extraordinary effort towards the conservation, restoration or re-adaptation of a built-heritage property within the Town limits; and 2) That Council direct Staff to report back to the Heritage Advisory Committee (HAC) regarding the Heritage Awards Program at a subsequent meeting of the HAC.

1) That Council defer Report No. CAO-004-21 to the June 15, 2021 meeting.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Page 4 of 11 Council Minutes June 1, 2021 Report No. PW-007-21 Contract Award of WS-RFT-21-39 – Sanitary Sewer and Road Reconstruction of Vanzant Court 1) That Council authorize the award of Tender WS-RFT-21-39 - Sanitary Sewer and Road Reconstruction of Vanzant Court to Forest Contractors Inc. in the amount of $458,763.27 excluding all taxes; and 2) That Council authorize the award of a project contingency amount of $247,021.31 excluding all taxes, representing the balance of available 2021 budget, if required, to address unforeseen circumstances that may arise resulting in additional project work; and 3) That Council authorize the Mayor and Clerk to sign all necessary documents. Report No. DS-020-21 Request for Extension of Draft Plan Approval, Joy Square Corporation File No. 19T(W)-17.003 1) That Council extend Draft Plan Approval for Plan of Subdivision File No. 19T(W)-17.003 for a period of three years, with a revised lapsing date of June 1, 2024.

1) That Council receive Report No. FTS-011-21 for information.

1) That Council approve the Contract Award for Request for Proposal WS- RFP-21-32 – Stormwater Management Pond Monitoring & Assessments to Aquafor Beech Limited on a reduced schedule for the remainder of 2021 at an estimated value of $38,525, excluding all applicable taxes; and 2) That Council authorize staff to extend the contract at an approximate annual amount of $77,050 for three (3) additional (1) year extensions, subject to increase or decrease in accordance with the All Items Consumers Price Index for Ontario November figures, and such extensions shall be subject to mutual agreement, budget availability, and satisfactory consultant performance; and 3) That Council authorize the Mayor and Clerk to sign necessary documents; and 4) That Council direct Staff to consider alternatives to traditional Stormwater Management Ponds in future developments.

1) That Council enact By-Law 2021-053-TX, being the new By-Law to establish rates and levy taxes for the Town of Whitchurch-Stouffville for the year 2021; and 2) That Council direct Staff to work with the Municipal Property Assessment Corporation on the potential reassessment of commercial activities in residential and rural agricultural zones.

1) That Council enact By-law 2021-054-TX, being a by-law under Section 326 of the Municipal Act, 2001 to levy this special tax levy upon the properties within the Downtown Stouffville Area.

1) That Council direct Staff in consultation with the Street and Watercourse Naming and Diversity and Inclusion Staff working groups, to coordinate a draft Town wide policy regarding municipal addressing; and 2) That Council direct Staff to report back on the recommendations of the policy at a future meeting in the fall of 2021; and 3) That Council enact By-law 2021-043-RD to apply addresses to registered plan 65M-4688.

WHEREAS the speed of vehicles in our neighbourhoods continue to be a concern for residents, Council and law enforcement; and WHEREAS a speeding vehicle took the lives of two young children in City of Vaughan on May 16, 2021; and Page 7 of 11 Council Minutes June 1, 2021 WHEREAS due to the size of our municipality, enforcement resources are limited; and WHEREAS our current grid road network has unintentionally contributed to traffic safety concerns, and traffic calming measures such as mini-roundabouts, automated speed enforcement, radar speed signs, bike lanes, increased signage, bump-outs, traffic delineators, medians, and education are all within the Town’s authority to enact. NOW THEREFORE BE IT RESOLVED THAT Council direct staff to develop a Traffic Calming Strategy for the Town of Whitchurch- Stouffville that will include but is not limited to the measures above for “high-incident” roads, as identified by York Regional Police, and develop a budget for implementing those measures for consideration during the 2022 budget deliberations; and THAT Council direct Development Staff to consider traffic calming designs in future subdivision designs.

WHEREAS York Region presented the report “State of the Forest” to Regional Council on May 13 2021; and WHEREAS Whitchurch-Stouffville has grown its Tree Canopy from 37% in 2017 to 38.9% in 2021; and WHEREAS York Region has a goal for Whitchurch-Stouffville to see its Tree Canopy grow to 40-45%. NOW THEREFORE BE IT RESOLVED THAT Council direct Staff to report back on the work required to be undertaken by Town staff, in collaboration with York Region, to jointly achieve the canopy and woodland cover objectives for Whitchurch-Stouffville, as outlined in the York Region Forest Management Plan.

That Council read the following By-laws a first, second, third time and passed: 2021-043-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing numbers to the buildings (Busato Drive, Byers Pond Way, Red Blossom Court and Sprucedale Way) (DS-021-21) 2021-051-RD BEING A BY-LAW to establish Part of Lot 32, Concession 9, designated as Part 1 on Plan 65R-38734 as public highway (Busato Drive and Tenth Line). 2021-052-RD BEING A BY-LAW to establish the 0.30 metre reserves shown as Blocks 91 to 97 on Plan 65M-4666 as public highway. (Busato Drive and Byers Pond Way). 2021-053-TX BEING A BY-LAW to establish rates and levy taxes for the Town of Whitchurch-Stouffville for the year 2021 and to provide for the collection thereof. (FTS-012-21)

That Council read the following By-law a first, second, third time and passed: 2021-054-TX BEING A BY-LAW to establish rates and levy taxes for 2021 for the Downtown Stouffville Area. (FTS-013-21)

That Council recess at 3:00 p.m. to reconvene back into the 10:00 a.m. Closed Meeting, which recessed to allow the Open Meeting to start at the scheduled time.

1) That Council direct Staff to continue settlement discussions with the appellant, and direct Staff to take no position on the Zoning By- law application and the Site Plan Application at the LPAT, provided the Appellant agrees as part of the settlement to request LPAT to impose a list of technical and architectural design conditions, as conditions of approval of the Site Plan Application, to the satisfaction of the Manager of Development Planning.

That Council read Confirmatory By-law 2021-056-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 4:05 p.m.