Council Meeting

That Council adopt the minutes from the regular meeting of Council on January 17, 2017 and special meeting of Council on January 18, 2017 and regular meeting (budget meeting) on January 24, 2017, as circulated.

That Council authorize staff to reduce 50% of the application fee (at the 2014 rate) for a second Minor Variance by Mr. Ryan Zylstra.

That Council approve all Staff Reports on the Consent Agenda, with the exception of items that have been

That Council receive the correspondence contained in the December 20, 2016 Council Communications Report for information, with the exception of correspondence that have been

1) That Council adopt the 2017 Draft Memorandum of Understanding between the Town and the Latcham Gallery, included as Attachment #1 to this Report; and 2) That the Mayor and Clerk or designate be authorized to sign the Agreement between the Town and the Latcham Gallery; and 3) That Council adopt the 2017 Draft Memorandum of Understanding between the Town and Motus O Dance Theatre, included as Attachment #2 to this Report; and 4) That the Mayor and Clerk or designate be authorized to sign the Agreement between the Town and Motus O Dance Theatre.

1) That Council approve the additional contract award for Contract Administration, Materials Testing and Construction Inspection for Elm Road and Fairview Avenue reconstruction to exp Services Inc. for the amount of $83,266.21, inclusive of H.S.T..

1) That Council receive the internal audit report entitled "Water Meter Process Review" for information purposes.

1) That Council receive the report titled Status Update – Pavement Management and Asset Management, dated February 7, 2017, for information; and 2) That staff explore partnership opportunities with the Regional Municipality of York for Pavement Management data analysis and related consulting services.

1) That Council adopt the Council Code of Conduct based upon the City of Vaughan’s Code of Ethical Conduct; and 2) That Council direct Staff to enter into an agreement with Suzanne Craig, to appoint her as the Interim Integrity Commissioner for the Town of Whitchurch-Stouffville to roll out and implement the new Council Code of Conduct for Members of Council and provide training and education in relation to amendments to Part V.1 of the Municipal Act, 2001 (Accountability and Transparency); and 3) That Council authorize the Mayor and Acting Clerk to sign all necessary documentation; and 4) That Council approve the amounts under sections 1.10a) and 1.10b) of the Code of Conduct as follows: 1.10 a) A Member of Council who is subjected to an Integrity Commissioner complaint under Part A (informal Complaint Procedure) or Part B (Formal Complaint Procedure) under this Protocol may charge against the Member's office budget the actual legal expense incurred for consultation with a lawyer up to $700. 1.10 b) A Member of Council who is the subject of an Integrity Commissioner complaint investigation under this Protocol may be reimbursed for actual and reasonable expenses incurred for consultation with a lawyer of up to $10,000, where it is determined that there has been no contravention of the Code of Conduct by the Member.

That Council read the following by-laws a first, second, third time and passed: 2017-008-SU BEING A BY-LAW to assume certain public works and services for public use (Stormwater Management Facilities abutting Reeves Way Boulevard and Ninth Line) 2017-009-TX BEING A BY-LAW to authorize a tax exemption for land leased by The Corporation of the Town of Whitchurch-Stouffville for the purpose of a municipal capital facility, as permitted pursuant to Subsection 110(6) of the Municipal Act, 2001 and Ontario Regulation 603/06 2017-010-FI BEING A BY-LAW to amend fees or charges for services or activities provided by the Town of Whitchurch-Stouffville, By-law 2016-164- FI (General Fees and Charges – Schedule “C” Customer Service Centre and Schedule “L” Public Works)

That Council recess at 9:36 p.m. to permit the holding of a closed meeting in the Whitchurch Room, to consider the following items: 1) Report of the Manager of Human Resources, re: Labour relations or employee negotiations (Municipal Act, Sec. 239(2)(d)) – CUPE Collective Agreement Council Minutes February 7, 2017 2) Report of the Deputy Clerk, re: Personal matter about an identifiable individual (Municipal Act, Sec. 239(2)(b)) – Committee of Adjustment 3) Verbal Report of the Acting CAO, re: Personal matters about identifiable individuals (Municipal Act, Sec. 239(2)(b)) 4) Verbal Report of the Town Solicitor, re: Litigation or potential litigation, including matters before administrative, tribunals, affecting the municipality of local board (Municipal Act, Sec.239 (2)(e))

1) That Council accept the terms and conditions of the renewal collective agreement reached with Canadian Union of Public Employees (CUPE) – Local 905.07 for the period April 1, 2016 to March 31, 2019; and 2) That the Acting CAO be authorized to proceed with execution of the subject agreement upon ratification by Canadian Union of Public Employees (CUPE) – Local 905.07 with any minor revisions.

That Council read Confirmatory By-law 2017-012-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 11:05 p.m.