Council Meeting

That Council confirm the agenda, as amended.

That Council adopt the minutes from the regular meeting of Council on August 28, 2018, as circulated.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. PW-031-18 - Joint Procurement Contract Award for the Supply & Delivery of Screened Winter Sand, Mixing of Screened Winter Sand on Site & Stockpiling (F18) 1) That Council approve the award of a Joint Procurement Contract for the Supply & Delivery of Screened Winter Sand, Mixing of Screened Winter Sand on Site & Stockpiling to James Dick Construction Limited for a three (3) year period at a total estimated cost of approximately $128,000, exclusive of taxes; and Page 2 of 7 Council Minutes September 11, 2018 2) That the contract shall be in effect until December 31, 2021 with staff authorized to extend the contract for two (2) additional one (1) year periods to December 31, 2023, subject to adjustment in accordance with the June 2021 and 2022 Consumer Price Index (CPI) up to a maximum of 2.5%, based upon mutual agreement, satisfactory Vendor performance and budget availability; and 3) That Council authorize the Mayor and Clerk to sign all necessary documents.

1) That Council receive the Development Charges Background Study for information; and 2) That Council direct staff to continue dialogue with the development industry prior to the September 25 Council Meeting.

1) That Council confirm that notwithstanding that the proposed Zoning By-law Amendment is different from that proposed at the June 24, 2014 statutory Public Meeting, the revisions are minor in nature and that no further statutory Public Meeting is required; and 2) That Council allocate 31 dwelling units of water and sanitary sewer capacity the equivalent of 77 persons from the Town’s Community of Stouffville (Built Area Boundary) reserve; and Page 3 of 7 Council Minutes September 11, 2018 3) That Council enact By-law 2018-137-ZO to adopt the Zoning By-law Amendment, and direct staff to issue a Notice of Passing; and 4) That Council remove the property at 5226 Stouffville Road from the Town’s Built Heritage Inventory List.

1) That Council approve the award of the contract for Request for Proposal WS-RFP-18-55 for Telephone System and Services to Bell Canada Inc. in the amount of $91,207.00 annually for five (5) years, inclusive of HST; and 2) That Council authorize a one-time expenditure in the amount of $85,909.07 inclusive of HST for the new telephone system implementation as part of the approved 2018 capital budget for this project; and 3) That Council authorize the Mayor and Clerk to sign all necessary agreements.

1) That Council authorize the deferral for Habitat for Humanity GTA of the Town development charges only, for up to 3 residential units per year, for a period not to exceed twenty (20) years or the sale of the home, whichever occurs first, at a prescribed rate of return; and 2) That Council direct staff to prepare a deferral agreement to that effect using the criteria and guidelines identified in this report; and 3) That Council authorize the Clerk and Director of Finance/Treasurer to execute all documents required for the deferral.

1) That the Mayor and Clerk be authorized to execute documents reasonably necessary to give effect to the settlement.

That Council read the following by-law a first, second, third time and passed: • 2018-137-ZO being a by-law to amend By-law No. 2010-001-ZO (Comprehensive Zoning By-law) of the Town of Whitchurch-Stouffville, for lands known municipally as 5182, 5192, and 5226 Stouffville Road. (Report No. DS-050-18)

That Council recess at 7:39 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)) Page 5 of 7 Council Minutes September 11, 2018 • Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Municipal Act, Sec. 239(2)(e))

1) That Council direct staff to prepare the necessary by-laws for inclusion in the September 25, 2018 Regular Council Meeting Agenda to appoint Joanna Curtis to the Environmental Stewardship Committee.

That Council read Confirmatory By-law 2018-139-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 8:40 p.m.