Council Meeting

That Council confirm the agenda, as amended.

That Council adopt the minutes from the regular meeting of Council on October 24, 2017, as circulated.

1) That Council receive the delegation from Kristal Kobold regarding Stouffville Minor Lacrosse Kick-off for information; and 2) That Council donate 5 hours of Soccer City floor time for Stouffville Minor Lacrosse kick-off to be held in mid January or mid February.

That Council receive the delegation from Jennifer Onlock regarding Latcham Gallery, for information; and That Council defer the matter to staff to investigate and report back potential locations for the Canada 150 Community Art Project such as Town Hall.

That Council receive the presentation by Aman Singh and Roop Lutchman regarding Asset Management Plan Project Overview by GHD, for information.

That Council receive the presentation by Emily Jardine and Konstantinos Arvanitopoulos regarding the Environmental Stewardship Committee, for information.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Page 3 of 13 Council Minutes November 7, 2017 a. Staff Reports Report No. FS-019-17 - Amendment to Council Remuneration Bylaw (C01) 1) That Council enact by-law 2017-111-EM to amend the current Council Remuneration By-law 2014-124-EM with regard to benefits and coverage outlined in section 8. Report No. DS-040-17 - Subdivision Assumption - Fairgate Mauro Phase 3 - 433405 Ontario Inc. - Registered Plans 65M-3986, 65M-4132 and 65R-31721 - Community of Stouffville (D12) 1) That Council enact By-law No. 2017-109-RD, being a by-law to assume public works and services within Plans 65M-3986, 65M-4132 and 65R- 31721. Report No. FR-002-17 - Fire Protection Agreement - Township of Uxbridge (L04) 1) That Council approve the updated Fire Protection Agreement with the Township of Uxbridge; and 2) That Council direct staff to finalize the Agreement to the satisfaction of the CAO and Town Solicitor; and 3) That Council authorize Mayor and Clerk to sign the Fire Protection Agreement between the Township of Uxbridge and the Town of Whitchurch-Stouffville. Report No. LCS-029-17 - Contract Award of WS-RFP-17-143 Kitchen Build / Facility Renovations at 6240 Main Street (F18) 1) That Council approve the award of WS-RFP-17-143 Kitchen Build/Facility Renovations at 6240 Main Street to SAFFA Builders and Contractors in the amount of $175,000.00 plus HST; and 2) That Council establi

That Council receive the following correspondence for information: 1. York Region, re: Public Health within Integrated Health System 2. York Region, re: Referral Request to the Ontario Municipal Board - Town of Whitchurch-Stouffville 3. York Region, re: Implications of the New Provincial Plans and Regional Municipal Comprehensive Review Work Plan 4. York Region, re: Holiday Shopping By-law 5. York Region, re: Annual Update on Invasive Species 6. York Region, re: Traffic Signal Cabinet Wraps 7. York Region, re: Municipal Greenhouse Gas Challenge Fund Application 8. York Region, re: York Region Agriculture and Agri-food Update and Strategy 9. Ministry of Citizenship and Immigration, re: David C. Onley Award for Leadership in Accessibility 10. Metrolinx, October 17, 2017 re: Stouffville corridor train and bus services

1) That Council receive the report titled Bethesda Road Reconstruction – Analysis of Design Alternatives; and 2) That Council endorse Design Alternative 3A, maintaining the existing lane width of 3.0 metres, with 1.5 metre paved shoulders, as the preferred design.

1) That Council direct staff to apply to the Ontario Geographic Names Board to formalize the names of watercourses within the south-east portion of the Town including the names Dickson Hill Creek, Bloomington Brook and Ringwood Brook.

1) That Council approve the award of Sole Source Purchase for the supply and delivery of sixteen (16) sets of Innotex Energy Pioneer Bunker Gear to A.J. Stone Co. Ltd. for the total project price of $39,092.56, including taxes; and 2) That Council authorize the Mayor and Clerk to sign all necessary agreements between the Town of Whitchurch-Stouffville and A.J. Stone Co. Ltd. for this contract.

1) That Council defer Report No. LCS-028-17 to the December 5, 2017 Council Meeting.

1) That Council approve Lemonville Community Centre located at 13453 McCowan Road for the temporary location of a Canada Post community mailbox; and 2) That Council authorize the Mayor and Clerk to sign all necessary agreements between the Town of Whitchurch-Stouffville and Canada Post.

1) That Council request Metrolinx to reconsider implementing parking charges at both Stouffville and Lincolnville GO stations; and 2) That Council direct staff to submit the respective parts of this report as the Town’s comments on the draft 2041 Regional Transportation Plan and the Environmental Assessment Study for the Electrification of the GO Rail Network; and 3) That Council direct staff to continue working with Metrolinx on all its projects that affect the Town of Whitchurch-Stouffville and report back in due course.

1) That Council approve use of 6240 Main St. exclusively as a Senior Centre; and 2) That Council approve the implementation of the governance model as outlined in Option A of this report; and 3) That Council adopt in principle the terms of reference/ Memorandum of Understanding in accordance with the governance model selected; and 4) That Council direct staff to prepare an implementation plan for the operations of the Senior Centre for consideration at a future Council meeting; and 5) That Council direct staff undergo the process of determining the official name of the Senior Centre facility to be confirmed and approved by Council.

1) That Council approve the Single Source purchase of Vehicle Lighting for Municipal By-Law Enforcement Vehicles from Lighting Equipment Sales Inc. in the amount of $18,515.05, including all applicable taxes; and 2) That Council authorize the Treasurer to fund this Capital initiative as necessary.

1) That Council waive the WS Community Grants program application process; and 2) That Council authorize Town Staff to provide 30-40 folding chairs and portable tents for the 2017 Remembrance Day Ceremony taking place at the Stouffville Legion Branch 459 on Saturday, November 11, 2017; and 3) That Council authorize Town Staff to permanently provide a flag and flagpole to the Royal Canadian Legion; and 4) That Council authorize the Treasurer to fund any costs associated with this request through the in-kind fund as required.

That the following by-laws be read a first, second, third time and passed: 2017-108-FR being a by-law to amend By-law 2008-123-FR, to designate and regulate private roadways and/or accesses as fire routes. 2017-109-RD being a by-law to assume certain highways and public works for public use (Bigelow Road and segments of Bartsview Circle). (Report No. DS-040-17) 2017-110-AP being a by-law to appoint Richard Renaud as Chief for the Town of Whitchurch-Stouffville Fire Department, and to repeal By-law 2005-059-AP. 2017-111-EM being a by-law to amend By-Law 2014-124-EM to establish Council Remuneration for the 2014 to 2018 term. (Report No. FS-019-17)

That Council permit the holding of a Closed meeting at 10:09 p.m. to consider reports in the Whitchurch Room with the following exceptions: 1. Personal matters about identifiable individuals, including local or municipal board employees (Municipal Act, Sec 239(2)(b)) 2. Labour relations or employee negotiations (Municipal Act, Sec 239(2)(d))

That Council read confirmatory by-law 2017-113-MS a first, second, third time and passed.

That there being no further business, Council adjourn the meeting at 10.56 p.m.