Council Meeting

That Council confirm the agenda, as amended.

That Council adopt the minutes from the regular meeting of Council on April 17, 2018, as circulated.

That Council direct staff to report back about the barrier free fully accessible mobile washroom trailer outlining issues that have emerged including signage, within the next four (4) to six (6) weeks.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. FS-010-18 - Main Street Reconstruction, Stouffer Street to Tenth Line (F06/F20) 1) That Council receive for information the final costs for the conclusion of the Main Street reconstruction project from Stouffer Street to Tenth Line; and Page 2 of 8 Council Minutes May 1, 2018 2) That Council authorize the Treasurer to fund $547,032 in additional project expenditures from reserve funds.

1) That Council receive Report No. LCS-013-18 for information.

1) That Council endorse the Active Transportation Servicing Plan as provided in Attachment 1.

1) That Council approve Option C, that the review of a policy be

1) That Council direct Staff to continue publishing On the Road during the election period; and Page 3 of 8 Council Minutes May 1, 2018 2) That Council direct staff to include an in depth article about 19 On The Park in the June edition of On the Road, indicating the versatile programs and shows it offers, as well as indicating its rich history and heritage.

1) That Council approve the award of the contract for Request for Proposal WS-RFP-17-01 – Water Meter Program to Neptune Technology Group (Canada) Ltd. for $3,493,721, excluding all applicable taxes; and 2) That Council authorize the Mayor and Clerk to sign all necessary documents; and 3) That a contingency amount of $349,372, excluding all applicable taxes (10% of the project value) be approved to address unforeseen circumstances that may arise during the project; and 4) That Council approve the hiring of a temporary full-time Water Meter Clerk in support of project delivery for the duration of the two-year contract, funded from the capital project.

1) That the comments and subsequent responses from the Public Information Session and Special Council Meeting held on June 9, 2016 and December 7, 2017 for the proposed site alteration at 13333/13473 Warden Avenue be received; and 2) That Council approve Option A, to charge the fees based on the Fees and Charges as specified in the Agreement related to 13333/13473 Warden Avenue, dated July 9, 2015 (as amended); and Page 4 of 8 Council Minutes May 1, 2018 3) That Council endorse in principle, the Site Alteration Permit Application for 13333/13473 Warden Avenue; and 4) That the Mayor and Clerk be authorized to execute a Site Alteration Agreement between the Town and Boilen Properties Limited based on the principles outlined in Sections 3 and 4 of this report and subject to any revisions as required by the Town Solicitor; and 5) That Council authorize staff to issue a Site Alteration Permit for 13333/13473 Warden Avenue once all requirements have been achieved to the satisfaction of the Director of Development Services, consistent with the Site Alteration Agreement, and the Town’s Site Alteration By-law, and the Town’s Fees and Charges By-law, both as may be amended, from time to time.

1) That Council approve the Zoning By-law Amendment for 14577 and 14597 Woodbine Avenue to permit: a. a minimum lot area of 1169 square metres b. a minimum lot frontage of 17.8 metres c. a minimum interior side yard setback of 1.5 metres on one side and 3.5 metres on the other side; and 2) That Council enact By-law No. 2018-073-ZO, being a By-law to amend Comprehensive Zoning By-law 2010-001-ZO.

Whereas over 700 home owners in Whitchurch-Stouffville own homes that are recognized on the Town’s Built Heritage Inventory (BHI); and Page 5 of 8 Council Minutes May 1, 2018 Whereas Council, Staff, the Heritage Advisory Committee (HAC) and many owners wish to honour and commemorate the built heritage in Whitchurch-Stouffville. Therefore, be it resolved that staff report back to Council by June 19, 2018, on the development of a formal Commemoration Plaque Program, which includes but is not limited to: 1) The development of a plaque template to be designed in conjunction with HAC and approved by Council for uniformity in the Town; and 2) That staff would advertise to BHI owners that they can participate in the plaque program, that an application be developed, and submissions to be approved by HAC (at the homeowner’s expense); and 3) That staff develop a financial model for the Plaque Program that will fund the important work the Heritage Advisory Committee does for the education and preservation of heritage in Whitchurch-Stouffville.

Whereas council recognized the importance of maintaining the safety and security of not only the facilities of the Town, but the personnel who work in these facilities as well, and Whereas council adopted enhanced security protocol(s) for all facilities, the protection of staff and integrity of record management within the Corporation; Therefore be it resolved that the CAO be delegated Authority to modify the adopted policy as needed for the efficient operation of the municipality including access for alternate hours as needed for Staff and Council.

That the following by-laws be read a first, second, third time and passed: 2018-070-RD being a by-law to provide for the numbering of buildings along highways and for affixing numbers to the buildings (Greenforest Grove) and repeal By-Law 2014-122-RD 2018-071-RD being a by-law to establish Lot 32 on Plan 249 (Churchill Drive East) as a public highway 2018-072-RD being a by-law to establish the 0.3 metre reserves, being Blocks 51, 52, 53, 54 and 55 on Plan 65M-4598 as public highway (Tovtel Baker Hill Subdivision) 2018-073-ZO being a By-law to amend By-law 2010-001-ZO of the Town of Whitchurch-Stouffville (Comprehensive Zoning By-law)

That Council recess at 9:17 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and • Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

1) That Council direct staff to prepare the necessary by-laws for inclusion in the May 15, 2018 Regular Council Meeting agenda to appoint: Mary Davidson, Carol Morin, Patricia Ogston, Dave Somasundaram, Sylvia Ziebenhaus, Rochelle D’souza, and Councillor Upton to the 6240 Main Street 55+ Centre Advisory Committee.

That Council read Confirmatory By-law 2018-075-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 10:02 p.m.