Council Meeting

That Council confirm the agenda, as amended.

1) That Council appoint Councillor Ferdinands as Deputy Mayor in the Mayors absence during the consideration of Report No. FS-028- 18.

That Council adopt the minutes from the regular meeting of Council on November 20, 2018, special meeting of Council on November 27, 2018, inaugural meeting of Council on December 4, 2018, and special meeting of Council on December 5, 2018 as circulated.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. CAO-010-18 - Project Work Plan (A16) 1) That Council receive Report No. CAO-010-18 for information. Report No. CAO-011-18 - Fire Department Staffing (F05) 1) That Council authorize the addition of two (2) permanent Fire Fighters; and 2) That Council authorize pre-budget approval in the amount of $197,000 to be included in the 2019 budget submission. Page 3 of 14 Council Minutes December 11, 2018 Report No. CS-017-18 - Appointment of Deputy Mayors and Vice-Deputy Mayors for the 2018-2022 Term of Council (C01) 1) That Council enact By-law 2018-162-AP to appoint Deputy Mayors and Vice-Deputy Mayors for the 2018-2022 Term of Council; and 2) That Council direct staff to amend the Procedural By-law 2016-001-RE to clarify the roles and responsibilities of the Deputy Mayor, including chairing Public Planning Meetings required to hear applications under the Planning Act. Report No. CS-016-18 - Accessible 2018 Municipal Election (C07) 1) That Council receive Report No. CS-016-18 for information. Report No. FS-026-18 - By-Law to Levy an Interim Tax Rate for 2019 (F21) 1) That Council enact the Interim Tax Rate By-Law 2018-163-TX to provide for an interim tax levy for 2019; and 2) That Council authorize the Manager, Revenue and Taxation to proceed with the production of the 2019 Interim Tax bills. Report No. PW-038-18 - Contract Award of WS-RFT-18-121 – Parki

1) That Council approve the Final Water and Wastewater Master Plan Study as posted on the Town Website and the Executive Summary as provided in Attachment 1; and 2) That Council authorize staff to take the necessary steps to implement the plan including updates to the Town’s Official Plan and Applicable Secondary Plans.

1) That Council appoint Councillor Ferdinands as the Alternate Member of Regional Council for the 2018-2022 Term of Council; and 2) That Council enact By-law 2018-160-AP to appoint an Alternate Member of Regional Council for the 2018-2022 term.

1) That Council appoint Councillor Ferdinands to the Lake Simcoe Region Conservation Authority Board of Directors for the 2018-2022 Term of Council; and 2) That Council enact By-law 2018-161-AP to implement Council's appointment; and 3) That Council direct Staff to advise the Regional Municipality of York regarding Council's decision.

1) That Council endorses the creation of a new Strategic Plan; and 2) That Council authorizes Staff to begin a Request for Proposal (RFP) process to seek out interested consultants for developing the Corporate Strategic Plan; and 3) That Council appoints three (3) members (Mayor, Councillor Upton and Councillor Ferdinands) to form a committee to select the vendor; and 4) That Council approves the pre-budget allocation of $100,000.00 for the completion of a Corporate Strategic Plan; and 5) That Council approves the recommended Option A for the public consultation plan, with the addition of virtual Town Hall meetings.

1) That Council direct staff to present options for consideration of the permanent closure of Lloyd Street approximately 55 metres south of Main Street, at the Main Street Master Plan Public Information Centre planned for Spring 2019 and report back to Council at a future meeting; and 2) That Council direct staff to present a traffic study for the area including options for future Burkholder Street access to Memorial Park at the Memorial Park Public Information Centre planned for Spring 2019, and report back to Council at a future meeting; and 3) That Council direct staff drop invitations to the immediate neighbourhood (Blake, Rose, Russell, O'Brien, Burkholder, Lloyd) when dates and times of Public Information Centre are; and 4) That Council direct staff to open Franklin Street and Burkholder Street west of Park Drive immediately and implement three-way stop control at the intersection of Burkholder Street and Franklin Street until the staff report is brought back in the spring for council to deliberate over and approve a permanent option that addresses access, traffic flow and safety.

1) That Council determine that no further public meetings are required; and 2) That Council repeal By-law 2018-142-FI and enact By-law 2018-165-FI, “A By-law to establish the development charges for the Town of Whitchurch- Stouffville”.

1) That Council authorize award from an existing Main Street reconstruction capital budget in the amount of $200,000, excluding taxes, to Robert B. Somerville Co. Limited under contract RFT-17-69, and $35,850, excluding taxes, to fund miscellaneous project expenses; and 2) That Council authorize the Treasurer to fund a variance in the amount of $220,000, excluding taxes, for an award to AECOM Canada Limited on contract RFP-17-84 for additional Site Inspection, Contract Administration, and Materials Testing in support of Montreal, Stouffer, and North Street Reconstruction; and 3) That Council authorize the Mayor and Clerk to sign all necessary documents.

1) That Council approve the award of contract for Request for Proposal WS- RFP-18-126 – Automatic Vehicle Locating (AVL) System Services (2019- 2021) to DiCAN Inc. for an estimated annual cost of $60,946.69, including all applicable taxes; and 2) That the three (3) year term of contract shall commence on January 1, 2019, and end December 31, 2021, with staff authorized to extend the contract for one (1) or two (2) additional one (1) year periods to December 31, 2023, based upon mutual agreement, satisfactory Contractor performance and budget availability at the sole discretion of the Town and subject to appropriate Consumers Price Index adjustments; and 3) That Council authorize the Mayor and Clerk to sign all necessary documents.

1) That Council approve the award of contract for Request for Tender WS- RFT-18-119 - Tree Maintenance and Removal (2019-2021) to Advanced Tree Care Inc. for an estimated annual cost of $110,909.50, including all applicable taxes; and 2) That the three (3) year term of contract shall commence on January 1, 2019, and end December 31, 2021, with staff authorized to extend the contract for one (1) or two (2) additional one (1) year periods to December 31, 2023, based upon mutual agreement, satisfactory Contractor performance and budget availability at the sole discretion of the Town. Prices shall remain firm for the first year, with future years subject to appropriate Consumers Price Index adjustments; and 3) That Council authorize the Mayor and Clerk to sign all necessary documents.

1) That Council enact By-law 2018-164-FI, being a by-law to establish fees and charges for services or activities provided by the Town of Whitchurch- Stouffville; and 2) That Council direct staff to use the Toronto CPI, June to June, for future CPI related fee adjustments.

Whereas the Town of Whitchurch-Stouffville continues to vigorously support the intent and application of both the Greenbelt Act (2005) and the Oak Ridges Moraine Conservation Act (2001); and Whereas the “countryside area” or “protected countryside” designations in the Oak Ridges Moraine Conservation Plan (2017) and Greenbelt Plan (2017) respectively are not sensitive environmental areas; and Whereas all lands along the 400-series highways are very attractive to industrial development due to their ease of access to the highway network; and Whereas not all industrial developments are a threat to the environment; and Whereas permitting clean industrial development will not only help create jobs, but also recoup cost of the investment in and recapture the value of the 400-series highways; and Whereas the Town of Whitchurch-Stouffville has a significant amount of land along Highway 404, that are highly attractive for employment growth; and Whereas the Town of Whitchurch-Stouffville is in desperate need for employment growth. Therefore be it resolved, that the Province of Ontario be requested to consider designating appropriate lands abutting a 400-series highway in the GTHA “Provincially Significant Employment Areas”; and That the Province of Ontario be requested to amend all its applicable land use plans to permit and encourage clean industrial development on the lands designated “countryside area” or “protected countryside” generally abutting a 400-series highway, and That the P

That Council read the following by-laws a first, second, third time and passed: 2018-160-AP being a by-law to appoint an Alternate Member of Regional Council for the 2018-2022 Term of Council. 2018-161-AP being a by-law to appoint a Member of Council to the Lake Simcoe Region Conservation Authority Board of Directors for the 2018-2022 Term of Council, and to repeal By-law 2014-133-AP. 2018-162-AP being a by-law to appoint Deputy Mayors and Vice-Deputy Mayors and to repeal By-law 2015-105-AP. 2018-163-TX being a by-law to levy an Interim Rate for 2019 upon the taxable properties of The Corporation of the Town of Whitchurch-Stouffville and to repeal By-Law 2018-094-TX. 2018-164-FI being a by-law to to establish fees or charges for services or activities provided by the Town of Whitchurch-Stouffville (General Fees and Charges) and to repeal By-law 2018-001-FI. 2018-165-FI being a by-law to establish development charges for The Corporation of the Town of Whitchurch-Stouffville and repeal By-law 2018- 142-FI.

That Council recess at 5:25 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)) • Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Municipal Act, Sec. 239(2)(f))

1) That Council enact By-law 2018-167-RE to appoint the following members to the Whitchurch-Stouffville Public Library Board for the 2018-2022 term of Council: • Anand Daté, Sandra Liaros, Bill Slovitt, J. Glyde MacLennan, Bob Power, John Relph, Nadine Williams, and Councillor Sherban.

1) That Council authorize Staff to enter into a Development Charge Deferral agreement with the Mon Sheong Foundation for the Long Term Care facility development at 162-176 Sandiford Drive, to the satisfaction of the Director of Finance/Treasurer and Town Solicitor; and 2) That Council authorize the Mayor and Clerk to sign all necessary documents.

That Council read the following by-law a first, second, third time and passed: 2018-167-AP being a by-law to appoint individuals to the WS Public Library Board for 2018-2022 Term and repeal By-law 2015-148-AP.

That Council read Confirmatory By-law 2018-168-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 6:42 p.m.