Council Meeting

That Council confirm the agenda, as amended.

That Council adopt the minutes from the regular meeting of Council on February 19, 2019, as circulated.

1) That Council receive the delegation for information.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Page 2 of 10 Council Minutes March 5, 2019 Report No. DS-013-19 - Official Plan Review Commencement (D08) 1) That Council receive Report No. DS-013-19 for information. Report No. CS-004-19 - Promotion of Community Organizations Through Town Communication Channels (A00) 1) That Council receive Report No. CS-004-19 for information. Report No. CS-005-19 - Amendments to the Procedural By-law (C01) 1) That Council enact By-law 2019-032-RE to amend Procedural By-law 2016-001-RE; and 2) That Council approve Administrative Policy No. 78 – Video/Audio Live Streaming Policy, and Administrative Policy No. 79 – Public Notice Policy.

1) That Council enact By-law 2019-035-RE to revise and update the existing Heritage Advisory Committee Terms of Reference (TOR); and 2) That Council endorse the proposed cultural heritage processes for use by Town staff and the Heritage Advisory Committee (HAC).

1) That Council approve the formation of a council expense policy review committee; and 2) That Council appoint Councillor Ferdinands and Councillor Upton to the committee; and 3) That the committee reports back to Council to present a draft expense policy.

1) That Council authorize the extension of the Rouge National Urban Park Trail on to Town lands in order to connect the trail to the Town of Whitchurch- Stouffville Trail network; and 2) That Council authorize staff to negotiate an Agreement with Parks Canada for the construction of the trail connection, as well as the Parties respective obligations for ongoing maintenance, care and liability of the Town’s portion of the trail connection as outlined in this report; and 3) That Council authorize the Mayor and Clerk to sign all necessary documents for the trail connection between the Town of Whitchurch- Stouffville and Parks Canada for the subject land, subject to any revisions as may be required by the Town Solicitor and the Director of Leisure and Community Services.

1) That Council receive Report No. PW-007-19 for information.

1) That Council endorse the terms of reference for the assessment of safety measures for all urban railway grade crossings in Whitchurch-Stouffville; and 2) That Council direct staff to issue the terms of reference, as part of a process to procure the services of a specialized rail consultant for completion of the safety assessment and further consideration of pursuing whistle cessation. 3) That Council direct staff to report back on the results of the Request for Proposal (RFP).

1) That Council receive Report No. PW-009-19 for information.

1) That Council direct staff to undertake research on a Community Fund / Foundation and report to Council; and 2) That Council authorize, as an interim measure: a. the Treasurer be authorized to accept donations toward the Mayor’s community fundraising efforts and those funds be held in trust; and b. the Treasurer be authorized to disburse funds as authorized by Mayor Lovatt; and c. That all transactions in the interim period be documented and submitted to the new Fund/Foundation governing body for ratification once established.

1) That Council direct staff to adopt the name, 55+ Club, as determined through the Naming Vote Process set by the Advisory Committee.

1) That Council receive report LCS-009-19 Leisure and Community Services Implementation Plan for information as outlined in Attachment A to this report; and Page 6 of 10 Council Minutes March 5, 2019 2) That Council authorize staff to initiate a detailed community consultation process for Memorial Park, defined as “Design your Memorial Park” campaign.

Whereas the Toronto Region Board of trade in seeking input on the prioritization of initiatives to improve goods movement; and Whereas the Town of Whitchurch-Stouffville recognizes the deficiency in east-west transportation infrastructure; and Whereas the Bradford Bypass would provide much needed east- west transportation infrastructure; and Whereas the Town has supported the Bradford Bypass in the past. Therefore, be it resolved that the Town of Whitchurch-Stouffville supports construction of the Bradford Bypass and that the Clerk advise the Toronto Region Board of Trade, The Region of York and the Minister of Transportation of our decision in this matter.

Whereas many residents of Stouffville rely on GO Train service; and Whereas one-way commute times for Stouffville residents on the Stouffville GO line can exceed 1 and ½ hours; and Page 7 of 10 Council Minutes March 5, 2019 Whereas Metrolinx has indicated they may be adding two additional stations (Major Mackenzie & 14th/Denison) on the Stouffville line in the future; and Whereas additional stations will create additional delays in commute times. Therefore, be it resolved that the Town of Whitchurch-Stouffville request that Metrolinx consider adding or converting existing trips, to an express GO service south of Unionville Station resulting express options for commuters and that the Clerk advise Metrolinx, The City of Markham and The Region of York.

That the following by-laws be read a first, second, third time and passed: 2019-022-RD BEING A BY-LAW for the temporary closure of Hare Farm Gate eastbound lane at Ninth Line for private sanitary sewer installation purposes along Ninth Line. (Report No. DS-009-19, February 19, 2019) 2019-032-RE BEING A BY-LAW to amend Procedural By-law 2016-001-RE being a by-law to govern the proceedings of Council Meetings (Appendix A “Rules and Procedures”, Appendix B “Video/Audio Live Streaming Policy” and Appendix C “Public Notice Policy”). (Report No. CS-005-19) 2019-033-AP BEING A BY-LAW to appoint Municipal Investigators/ Livestock Valuers for the 2018-2022 Term and amend By-law 2019-027-AP (Schedule J), as amended 2019-034-AP BEING A BY-LAW to appoint a Poundkeeper for the 2018- 2022 Term and repeal By-law 2015-054-AP. 2019-035-RE BEING A BY-LAW to include Appendix E Heritage Advisory Committee Terms of Reference

That Council recess at 8:40 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Municipal Act, Sec. 239(2)(e))

That Council read Confirmatory By-law 2019-037-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 9:18 p.m.