Council Meeting

That Council confirm the agenda, as circulated.

That Council recess to permit the holding of a Closed Meeting to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

1) That Council authorize the Town Solicitor to proceed as directed in Closed Meeting.

That Council adopt the minutes from the special meeting of Council on March 15, 2022 and regular meeting of Council on March 23, 2022, as circulated.

1) That Council receive the delegation from Jennifer Adams regarding the Margaret Bahen Hospice for information.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. CS-005-22 Amend 2022 Council Meeting Schedule 1) That Council amend the 2022 Council Meeting Schedule to add one (1) Public Meeting, as follows: • Public Meeting: Wednesday, May 11, 2022 at 7 p.m. Report No. LCS-003-22 Whitchurch-Stouffville Heritage Awards Recipients 1) That Council receive Report No. LCS-003-22 for information.

1) That Council endorse the resolution from the Town of East Gwillimbury regarding Federal Support for the Lake Simcoe Clean Up Fund.

1) That Council approve the implementation of a Short-Term Rentals program; and 2) That Council enact By-law 2022-032-LI, being a by-law to license, regulate, and govern certain businesses in the Town of Whitchurch- Stouffville and to repeal By-laws 2013-120-LI, 2012-121-LI, 2011-089-LI, and 2010-038-RE; and 3) That Council enact By-law 2022-033-FI, to amend fees or charges for services or activities provided by the Town of Whitchurch-Stouffville, By- law 2021-112-FI (Schedule “A” – Service Area: By-law Enforcement and Schedule “B” – Service Area: Clerk’s Licensing).

WHEREAS the safety of Whitchurch-Stouffville residents, including motorists, cyclists and pedestrians, is of primary importance; and WHEREAS Manitoba Street and Baker Street are local roads under the jurisdiction of the Town; and WHEREAS Town Council may by by-law provide for the implementation of traffic control measures, including stop signs, at the intersection of Town roads; and WHEREAS local residents have reported unsafe driving on Manitoba Street and Baker Street; and Page 5 of 10 Council Minutes April 6, 2022 WHEREAS unsafe driving has led to concerns for the safety of pedestrians and children in the vicinity of the intersection of Manitoba Street and Baker Street. NOW THEREFORE BE IT RESOLVED THAT Council direct staff to prepare an amendment to the Traffic By-law for the implementation of all-way stop control at the intersection of Manitoba Street and Baker Street.

1) That Council suspend the rules and regulations of Procedural By- law 2016-001-RE, as amended, section 8.10 Notices of Motion, to allow the motion to be considered today.

WHEREAS the safety of Whitchurch-Stouffville residents is of primary importance; and WHEREAS school children are considered vulnerable road users and are in need of enhanced road safety features; and WHEREAS a significant number of school children attending Glad Park Public School and St. Mark Catholic School make use of the pedestrian crossing at West Lawn Crescent, north of Elm Road; and WHEREAS the Town operates a crossing guard program that assists school children in safely walking and cycling to and from school; and WHEREAS local residents have reported speeding, unsafe driving and near misses on West Lawn Crescent, in the vicinity of the pedestrian crossing; and Page 6 of 10 Council Minutes April 6, 2022 WHEREAS installation of a pedestrian-activated roadway crossing treatment is planned to augment the safety of the West Lawn Crescent pedestrian crossing starting for the 2022/2023 school year. NOW THEREFORE BE IT RESOLVED THAT Council direct staff to have a crossing guard stationed at the West Lawn Crescent pedestrian crossing for the remainder of the 2021/2022 school year.

WHEREAS section 224 of the Municipal Act, 2001, states that it is the role of Council to develop and evaluate the policies and programs of the municipality; and WHEREAS it is the responsibility of Council to ensure that administrative policies, practices and procedures and controllership policies, practices and procedures are in place to implement the decisions of Council; and WHEREAS it is the responsibility of Council to ensure the accountability and transparency of the operations of the municipality, including the activities of the senior management of the municipality; and WHEREAS compensation for Town Staff is the responsibility of Council to determine. NOW THEREFORE BE IT RESOLVED THAT Administrative Policy and Procedure No. 51 Flexible Work Arrangements Policy be placed under the authority of Council; and Page 7 of 10 Council Minutes April 6, 2022 THAT all Staff utilizing Administrative Policy No. 51 Flexible Work Arrangement Policy be granted a maximum of two work days from a flexible location (working from home) as of May 1, 2022, and upon the approval of their Director; and THAT Staff report back to Council with the revised Administrative Policy for all staff (non-union and union) excluding senior management prior to May 1, 2022, for review and approval including work from home (maximum two days per week) compressed work and flexible start/ finish times that maintain the requirements of service levels for the residents.

1) That Council refer Councillor Sherban's motion to Staff; and 2) That Council direct Staff to complete a study on the implementation of Administrative Policy and Procedure No. 51 Flexible Work Arrangements Policy and report back to Council in 12 months time and by doing so, the CAO and HR should then have sufficient data to determine if this policy is worth keeping in force or needs to be adjusted as required. A recorded vote was requested. The Clerk called the question and asked each member of Council in turn: For Against Councillor Kroon X Councillor Upton X Councillor Sherban X Councillor Smith X Mayor Lovatt X Councillor Ferdinands X Councillor Bartley X

That Council read the following By-laws a first, second, third time and passed: 2022-030-MS BEING A BY-LAW to designate certain lands on a registered plan of subdivision as not being subject to Part Lot Control (Blocks 84 and 86 on Registered Plan 65M-4666) 2022-031-AP BEING A BY-LAW to appoint Municipal Law Enforcement Officers, Officers, Municipal Weed Inspectors, and Licensing Officers for The Corporation of the Town of Whitchurch-Stouffville and repeal By-law 2021-121-AP. 2022-032-LI BEING A BY-LAW to license, regulate, and govern certain businesses in the Town of Whitchurch-Stouffville and to repeal By-laws 2013-120-LI, 2012-121-LI, 2011- 089-LI, and 2010-038-RE. (CS-006-22) 2022-033-FI BEING A BY-LAW to amend fees or charges for services or activities provided by the Town of Whitchurch-Stouffville, By-law 2021-112- FI (Schedule “A” – Service Area: By-law Enforcement and Schedule “B” – Service Area: Clerk’s Licensing) (CS-006-22)

That Council read Confirmatory By-law 2022-035-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 8:33 p.m.