Council Meeting

That Council confirm the agenda, as circulated.

That Council adopt the minutes from the regular meeting of Council on November 7, 2017.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: a. Staff Reports Report No. LCS-031-17 - Extension of Temporary Relocation of Public Library Services (L04) 1) That Council approve the temporary lease extension for the Whitchurch- Stouffville Public Library; and 2) That Council authorize the Mayor and Clerk to sign the contract extension. Report No. FS-026-17 - Cooperative Purchase Award to OnX Enterprise Solutions Ltd. for the supply and delivery of Cisco Networking Equipment for Library and Leisure Centre Expansion (A03) 1) That Council approve the cooperative purchase award for the supply and delivery of Cisco networking equipment to OnX Enterprise Solutions Ltd. at a cost of up to approximately $144,000 inclusive of taxes; and 2) That Council authorize the Mayor and Clerk to sign all necessary documents between the Town of Whitchurch-Stouffville and OnX Enterprise Solutions Ltd. Page 2 of 7 Council Minutes November 21, 2017 Report No. FS-025-17 - Award of Contract of Development Charges Background Study and By-law (F20) 1) That Council receive Report No. FS-025-17, Award of Contract of Development Charges Background Study and By-law for information. Report No. CS-029-17 - Appointment of a Member to the WS Environmental Stewardship Committee and Street and Watercourse Naming Committee (C12) 1) That Council enact By-law 2017-115-AP to appoint Stana Wilson to the WS Environmental Stewardship Committee and

1) That Council enact by-law 2017-084-FI, being a by-law to adopt policies with respect to the procurement of goods and services, and to repeal By- law 2013-136-FI.

1) That Council receive the report titled Proposed Telecommunications Tower: 5417 Bethesda Road, dated November 21, 2017, for information; and Page 3 of 7 Council Minutes November 21, 2017 2) That Council endorse Option A, and direct Staff to issue a Letter of Concurrence to Industry Canada for a proposed telecommunications tower at 5417 Bethesda Road.

1) That Council accept the Warrant Analysis Justification for Traffic Signal installation at Hoover Park Drive and Mostar Street; and 2) That Council direct Staff to bring forward a Capital Budget request for installation of traffic signals at Hoover Park Drive and Mostar Street for consideration in the 2018 budget; and 3) That Council authorize a pre-budget approval of $40,000 for the design portion of the project; and 4) That Council direct staff to reach out to YRP regarding Charlotte's Walk to School project.

Whereas Council composition and electoral structure is based on the principles of effective democratic representation; and Whereas subsection 8(1) of the Municipal Elections Act, 1996 permits Council to pass a by-law to submit a question to the electors; and Whereas March 1, 2018 is the last date for passing a by-law to enable the question to appear on the ballot for the 2018 election. Page 4 of 7 Council Minutes November 21, 2017 Therefore, be it resolved that Council direct staff to report back on December 12, 2017 regarding the placement of questions on the ballot in 2018 that may include the following matters: i. Transition from the current Ward System to a Councillor At- Large system ii. ii. Realign ward boundaries so that wards will have more equitable representation by population from a Councillor iii. Reduce the number of wards from 6 to 4 iv. Support full-time Councillors with full-time remuneration That staff also report back on the legislative framework for submitting a question to electors; the costs for inclusion on the ballot; and implications of implementing the decision if binding.

Whereas a volunteer group has organized an annual Christmas Dinner Wish event within the Town of Whitchurch-Stouffville on December 25 each year, providing free meals to participating residents; and Whereas the number of meals required has increased substantially over the years; and Whereas some residents have contacted the Town’s Customer Service staff regarding this event; Therefore be it resolved that Council direct Customer Service staff to compile a list of names and addresses of any residents who contact the Town wishing to participate in the Christmas Dinner Wish event, and provide this list to the event organizers.

1) That Council waive the notice requirement per Procedural By-law 2016- 001-RE for by-law 2017-117-FI; and 2) That Council read the following by-laws a first, second, third time and passed: 2017-084-FI being a by-law to define policies with respect to the procurement of goods and services and to repeal By-law 2013-136-FI. 2017-114-RD being a by-law to provide for the numbering of buildings along highways shown on Registered Plan 65M-4459 (Noah’s Farm Trail, Clarinet Lane, Drum Street, Trumpet Street, Flute Street, Forsyth Farm Drive, and Greenwood Road), and to repeal By-Law 2016-117-RD. 2017-115-AP being a by-law to appoint individuals to the Whitchurch- Stouffville Environmental Stewardship Committee, and to repeal By-law 2017-051-AP. 2017-116-AP being a by-law to appoint individuals to the Street and Watercourse Naming Committee and repeal By-law 2015-050-AP. 2017-117-FI being a by-law to amend fees or charges for services or activities provided by the Town of Whitchurch-Stouffville, By-law 2016- 164-FI (General Fees and Charges - Schedule "C", Service Area: Customer Service Items 6 a), b), and c). (revisions: 7 days to 1 week, 30 days to 1 month) 2017-118-MS being a by-law to designate certain lands on a registered plan of subdivision as not being subject to Part Lot Control (Block 83, Plan 65M-4466) at 12668 Ninth Line.

That Council read Confirmatory By-law 2017-119-MS a first, second, third time and passed.

That there being no further business, Council adjourn the meeting at 4:08 p.m.