Council Meeting

That Council recess at 2:01 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)) • Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Municipal Act, Sec. 239(2)(e))

That Council confirm the agenda, as circulated.

That Council adopt the minutes from the regular meeting of Council on April 2, 2019, as circulated.

1) That Council enact By-law 2019-055-AP to appoint Mr. William Snowball as Chief for the Town of Whitchurch-Stouffville Fire Department, and to repeal By-law 2017-110-AP.

1) That Council waives Council confidentiality with respect to the CAO’s June 19, 2018 closed session report to Council (and the Closed Session Minutes arising therefrom), for the limited purpose of assisting the Town in the related litigation; and 2) That Council authorize the CAO to provide such closed session report and Minutes arising therefrom to the Town’s external solicitor for use in related litigation; and 3) That Council waives Council confidentiality with respect to the Minutes arising from this closed session report to Council, for the limited purpose of assisting the Town in related litigation.

1) That Council direct staff to commence a market compensation assessment for all non-union positions.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. CAO-009-19 - Endorsement of York Region Inclusion Charter (C08) 1) That Council endorse the York Region Inclusion Charter, including the Town of Whitchurch-Stouffville’s commitment statement attached as Appendix B to this report; and 2) That Council direct staff to forward this report and Council’s endorsement of the York Region Inclusion Charter including Whitchurch-Stouffville’s commitment statement to the Region of York for their information. Report No. CAO-010-19 - 2019 Council Meeting Schedule and Municipal Office Closures (C00) 1) That Council amends the 2019 Council Meeting Schedule and Municipal Office Closures to reflect the addition of three Special Council Meetings, as follows: • Strategic Planning - Public Consultation Session #1: April 23, 2019, at 7pm; • Strategic Planning - Public Consultation Session #2: April 24, 2019, at 7pm (Ballantrae Community Centre) • Strategic Planning - Council Workshop: June 18, 2019, 9am to 12pm 2) That Council cancels the existing Public Meeting scheduled for April 23, 2019 (to be replaced with the new Special Meeting as per Recommendation 1 above). Report No. FR-002-19 - Emergency Management Services - Memorandum of Understanding with the Region of York 1) That Council authorize the Mayor and Clerk to sign the Memorandum of Understanding with the Region of York and other N6 municipalities for the provi

1) That Council receive Report No. WSPL-001-19 for information.

1) That Council direct staff to initiate the statutory review of the Town’s Official Plan; and 2) That a special meeting of Council under Section 26 (3) of the Planning Act, open to the public, be held at 7:00 pm on June 18, 2019 to discuss the revisions that may be required; and 3) That Council direct staff to retain professional planning services within the approved budget to assist in undertaking the Town’s Official Plan Review; and 4) That Council direct staff to report back on the status of the Town’s Official Plan Review as required.

1) That Council direct staff to amend Condition of Draft Plan Approval 1.1 for 19T(W)-16.002, as outlined in this report; and 2) That Council allocate two (2) dwelling units of water and sanitary sewer capacity, the equivalent of seven (7) persons, from the Town’s 2017 Greenfield reserve.

WHEREAS water is essential for human life to exist on earth, and access to clean drinkable water should be a basic human right, and water has been commodified by the sale of bottled water; and WHEREAS Canada is a participant to the Paris Agreement on Climate Change; and WHEREAS the United Nations has called on all countries to reduce green house gas emissions; and WHEREAS single use plastics are significant items of unnecessary waste that damage our environment; and WHEREAS Canada as a country and all of the provinces and territories are not likely to reach our targets to reduce green house gas emissions by 2030; and WHEREAS many scientists and environmental advocates are asking us to end the fossil fuel based economy as soon as possible. Page 7 of 10 Council Minutes April 16, 2019 THEREFORE, BE IT RESOLVED that the Town of Whitchurch- Stouffville will undertake a review/audit in 2019 of the Town facilities to identify areas where the use of municipal water can be further optimized and the use of bottled water can be reduced or eliminated wherever possible; and THAT a policy be developed to promote the use of municipal drinking water in the Town; and THAT the Town of Whitchurch-Stouffville will encourage our immediate neighbours to do the same; and THAT the Town of Whitchurch-Stouffville will forward this motion as an aspirational objective to the following partners: All municipalities in York Region, AMO, Premier of Ontario and the Prime Minister and the leaders of all Provi

WHEREAS Council enacted Procedural By-law 2016-001-RE, as amended, to govern the proceedings of Council Meetings; and WHEREAS the Procedural By-law prescribes the Order of Business for a regular Council meeting and identifies the item entitled “Resolution to Hold a Closed Meeting” towards the end of the meeting agenda; and WHEREAS concerns have been raised by meeting attendees, including those participating through the live stream, that the waiting time between Council resolving into Closed Meeting and any potential Items Arising from the Closed Meeting is unpredictable; and WHEREAS Council wish to address this concern. THEREFORE, BE IT RESOLVED that Council direct the Clerk to report back with potential options to address this concern at the May 21, 2019 Council Meeting.

That the following by-laws be read a first, second, third time and passed: 2019-050-ZO BEING A BY-LAW to amend By-law 2010-001-ZO of the Town of Whitchurch-Stouffville (Comprehensive Zoning By-law) for the lands located at 6656 Main Street. 2019-051-MS BEING A BY-LAW to designate certain lands on a registered plan of subdivision as not being subject to Part Lot Control (Blocks 3, and 4 Plan 65M-3356 and York Region Common Elements Condominium Plan No. 967) (Ballantrae Golf and Country Club). 2019-052-MS BEING A BY-LAW to designate certain lands on a registered plan of subdivision as not being subject to Part Lot Control (Blocks 2, 3, 4, and 7, Plan 65M-3356 (Ballantrae Golf and Country Club). 2019-053-RE BEING A BY-LAW to amend By-law 2019-026-RE Appendix A Terms of Reference for the Accessibility Advisory Committee. 2019-055-AP BEING A BY-LAW to appoint Mr. William Snowball as Chief for the Town of Whitchurch-Stouffville Fire Department, and to repeal By-law 2017-110-AP. 2019-056-AP BEING A BY-LAW to appoint members to the Accessibility Advisory Committee and to repeal By-law 2018-105-AP. 2019-057-AP BEING A BY-LAW to appoint members to the Committee of Adjustment and Appeals Committee, and repeal By-laws 2018-128-AP and 2018-030-AP. 2019-058-AP BEING A BY-LAW to appoint members to the Heritage Advisory Committee. 2019-059-RD BEING A BY-LAW to assume certain highways and public works for public use (Somer Rumm Court and Lakeshore Road street widening).

That Council read Confirmatory By-law 2019-060-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 3:45 p.m.