Council Meeting

That Council confirm the agenda, as amended.

That Council adopt the minutes from the regular meeting of Council on October 10, 2017, as circulated.

1) That Council receive the delegation by Peggy Topping regarding Stouffville Cemetery Canada 150 Improvements for information; and 2) That Council direct staff to include cemetery improvement options for consideration in the 2018 budget process.

That Council receive the delegation by Kristian Alexander regarding International Music Academy for information.

That Council receive the presentation by Adrian Kawun regarding York Region Transit 2018 Annual Service Plan for information.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: a. Staff Reports Report No. LCS-026-17 - Contract Award – Supply and Install of a New Digital Cinema Projection System at the Lebovic Center For Arts & Entertainment (F18) 1) That Council approve the award of WS-RFP-17-144 Supply and Install of a New Digital Cinema Projection System at the Lebovic Centre for Arts & Entertainment to ProjecTech Entertainment for Option #2 in the amount of $71,665.00 plus HST; and 2) That Council establish a contingency of $7,000.00 inclusive of taxes for the project to allow for any additional work and site requirements that may be necessary; and 3) That Council authorize the Mayor and Clerk to sign all necessary agreements between the Town of Whitchurch-Stouffville and ProjecTech Entertainment for WS-RFP-17-144. Page 3 of 9 Council Minutes October 24, 2017 Report No. DS-038-17 - Review of the Potential Conversion of the Stormwater Management Facility on Mantle Avenue (File Nos. 19T(W)- 17.001 and ZBA17.001) (D12) 1) That Council direct staff to prepare a future report for Council’s consideration that assesses: a) The technical feasibility of conveying stormwater currently going to the Mantle Avenue pond through a channel on the McKean Lands and then under the York-Durham Line to a new facility in the City of Pickering; b) The City of Pickering approval process; c) How the new pond in Pickering would be conveyed to the Town; d

That Council receive the following correspondence for information: • Ministry of Citizenship and Immigration, re: Nominations for June Callwood Outstanding Achievement Award for Volntarism

1) That Council approve the permanent school crossing location at Hoover Park Drive and Yakefarm Boulevard for Barbara Reid Public School; and 2) That Council remove temporary crossing guards from the temporary round-about crossing at Tenth Line and Hoover Park Drive, near the Barbara Reid Public School; and Page 5 of 9 Council Minutes October 24, 2017 3) That Council direct staff to advise the York District Public School Board of the removal of the crossing guards at Tenth Line and Hoover Park Drive, and request that the Board continue to provide bus service to all students on the west side of Tenth Line.

WHEREAS Transport Canada reports that from 2009 to 2013, collisions at public and private crossings in Canada resulted in, on average, 26 deaths and 26 serious injuries a year; and WHEREAS Train whistling or the sounding of a horn when a train approaches a grade crossing is an important way to keep drivers, cyclists and pedestrians safe when using public grade crossings, and the Town is responsible for protecting the safety of our residents; and WHEREAS Railway companies and road authorities including municipalities are each responsible for managing railway crossing safety in Canada; and WHEREAS Transport Canada has introduced Grade Crossings Regulations that will bring a consistent level of safety to each railway crossing in Canada, and the Regulation will take full effect in 2021; and WHEREAS the Town has already complied with the Regulatory requirement to complete the crossing safety assessments and share safety-related information with the Railway Companies and Transport Canada; Page 6 of 9 Council Minutes October 24, 2017 NOW THEREFORE BE IT RESOLVED THAT Staff report back in the first quarter of 2018 with a summary of the rail crossing safety assessment findings prepared by WSP Global Inc. on behalf of the Town in 2017, and provide a prioritized work plan for safety improvements to meet the 2021 deadline for compliance with standards that apply to surface, signs, sightlines and warning systems for all existing grade crossings of municipal roads; and THAT Staff report ba

That Council recess at 4:12 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider reports with the following exceptions: 1. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)) 2. Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b))

That Council appoint Rob Flindall to the TRCA Regional Watershed Alliance.

That Council read Confirmatory By-law 2017-107-MS a first, second, third time and passed.

That there being no further business, Council adjourn the meeting at 6:23 p.m.