Council Meeting

That Council recess at 4:03 p.m. to permit the holding of a Closed Meeting to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

That Council confirm the agenda, as circulated.

That Council adopt the minutes from the regular meeting of Council on March 3, 2020 and special meeting of Council on March 24, 2020, as circulated.

1) That Council receive the delegation from Claire Malcolmson regarding the Rescue Lake Simcoe Coalition, for information; and 2) That Council continue to support the Lake Simcoe Protection Plan during the review year; and 3) That Council direct Staff to continue to work with the LSRCA to implement best practices in order to minimize the impacts on Lake Simcoe and the surrounding watershed.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Page 3 of 10 Council Minutes April 7, 2020 Report No. PW-010-20 Contract Award for Tender WS-RFT-20-04 – Supply and Application of Slurry Seal and Microsurfacing (2020) 1) That Council approve the award of contract for Tender WS-RFT-20-04 – Supply and Application of Slurry Seal and Microsurfacing to Duncor Enterprises Inc. in an amount of $250,880.00, excluding all applicable taxes; and 2) That Council authorize the Mayor and Clerk to sign all necessary documents. Report No. PW-011-20 Contract Award for Tender WS-RFT-20-26 – Catchbasin Cleaning 1) That Council approve Option 1, the contract award for Tender WS-RFT- 20-26 Catchbasin Cleaning (2020-2022) to P.A. Catch Basin Cleaning Services Inc. for an estimated annual value of $146,300.00, excluding taxes; and 2) That Council authorize the Mayor and Clerk to sign all necessary documents.

1) That Council consent to a bylaw of Regional Council, substantially in the form attached to correspondence from York Region, re: Mandated Review of Regional Council Composition, to change the composition of Regional Council by increasing the number of members representing the City of Vaughan from four (4) to five (5).

1) That Council receive the correspondence from the Town of Georgina, re: Continuation of Programs and Services by Conservation Authorities for information.

1) That Council receive the correspondence from the City of Markham, re: Whitchurch-Stouffville Highway 48 Corridor Update for information.

1) That Council support proceeding with a study on the potential creation of a Regional Fire Service.

1) That Council support a Regional Automatic Aid Agreement by neighbouring Regional municipalities.

1) That Council receive Report No. FTS-006-20 for information.

1) That Council approve the budget timetable as submitted; and 2) That Council recommend the same timetable for the Town’s local boards and agencies, including the Whitchurch-Stouffville Public Library; and 3) That Council direct the Clerk to amend the 2020 Council Meeting Schedule to include a Special Meeting on December 2, 2020 and if required December 3, 2020 at 9 a.m. to consider the 2021 and 2022 Operating and Capital Budget; and 4) That Council approve AP89, the Operating and Capital Budget Policy; and 5) That Council approve delegated authority to the Chief Administrative Officer (CAO) for AP89, the Operating and Capital Budget Policy.

1) That Council receive Report No. LCS-009-20 for information.

1) That Council defer Report No. LCS-008-20 to the May 5, 2020 Council Meeting to include a list of priority financial fees and realistic items for consideration for moving forward in 2020.

1) That Council receive the Review of Funding and Operational Models for Latcham Art Centre for information; and 2) That Council direct staff to adopt the 2020 - 2021 draft Memorandum of Understanding between the Town and Latcham Art Centre; including the amended changes as outlined in the Memorandum of Understanding, as follows: • The Hours of Operations be extended to include evenings throughout the week at the discretion of the Board of Directors. • The position of Director be confirmed as a full-time. • The $5,250 in Program Support be applied to a New Program Enhancement as identified cooperatively by the Board of Directors and Town staff with the objective to support community-based needs. • The Town assume the two (2) Duffins Sculpture Walk Art Sculptures in 2020 pending all necessary approvals. • That the Town be part of Latcham Art Centre budget process on an annual basis. • That Council appoint Councillor Bartley as a voting Council representative on the Latcham Art Centre Board of Directors. 3) That Council require a yearly report in Q3 of each year of the Memorandum of Understanding; and Page 7 of 10 Council Minutes April 7, 2020 4) That Council authorize the Mayor and Clerk to sign the Memorandum of Understanding between the Town and Latcham Art Centre for 2020 - 2021.

1) That Council enact By-law 2020-031-MS and By-law 2020-032-MS to reflect and formalize the existing conditions and easements at the Ballantrae Golf & Country Club and the surrounding residential community as amended.

1) That Council direct the Clerk to amend the 2020 Council Meeting Schedule for all upcoming Council meetings to start at 1 p.m., until Council deems appropriate.

That Council read the following By-laws a first, second, third time and passed: 2020-030-RD BEING A BY-LAW to provide for the naming of a street within Registered Plan 65M-3986, Community of Stouffville (Steam Whistle Drive). 2020-031-MS BEING A BY-LAW to designate certain lands on a registered plan of subdivision as not being subject to Part Lot Control (Part of Blocks 3, and 4 Plan 65M-3356 and York Region Common Elements Condominium Plan No. 967) (Ballantrae Golf and Country Club), and to repeal By-law 2019-051-MS (Report No. DS-014-20), as amended. 2020-032-MS BEING A BY-LAW to designate certain lands on a registered plan of subdivision as not being subject to Part Lot Control (Part of Blocks 2, 3, 4, and 7, Plan 65M-3356 (Ballantrae Golf and Country Club), and to repeal By-law 2019-052-MS (Report No. DS-014-20), as amended.

1) That Council suspend the rules and regulations of Procedural By-law 2016-001-RE, as amended, Section 5.9 Duration of Meetings, to allow the Meeting of Council to be more than four hours' duration.

That Council read Confirmatory By-law 2020-034-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 12:15 a.m.