Council Meeting

That Council confirm the agenda, as amended.

That Council recess to permit the holding of a Closed Meeting to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and • A proposed or pending acquisition or disposition of land for municipal or local board purposes (Municipal Act, Sec. 239(2)(c)).

1) That Council endorse the request of the Latcham Art Centre and Whitchurch-Stouffville Public Library Board, that governance of the Latcham Art Centre transfer to the Whitchurch-Stouffville Public Library Board, and its management transfer to the Library CEO; and 2) That Council approve the full 2021 Latcham Art Centre grant of $105,885 and In-Kind of $84,460; and 3) That Council direct staff to allocate the 2021 Latcham Art Centre grant and In-Kind to the 2021 Library Cash and In-Kind grant accounts; and 4) That Council release the Latcham Art Centre from the 2021 MOU between the Town of Whitchurch-Stouffville and the Latcham Art Centre, as the responsibility of governance and leadership has transferred to the Whitchurch-Stouffville Public Library Board and Library CEO.

That Council adopt the minutes from the special meeting of Council on March 16, 2021, and regular meeting of Council on March 23, 2021, as circulated.

1) That Council receive the presentation regarding the Municipal Property Assessment Corporation's (MPAC) 2020 Municipal Partnership Report for information.

1) That Council approve the following staff report on the consent agenda and adopt the recommendations contained therein: Page 4 of 12 Council Minutes April 6, 2021 Report No. PW-005-21 Temporary One-Way Westbound Traffic on Innovator Avenue 1) That Council enact By-law 2021-028-RD being a By-law to temporarily implement one-way westbound traffic control on Innovator Avenue, commencing April 7, 2021 until December 31, 2021, or earlier if deemed necessary by the Director of Public Works, to allow for ease of access for a drive-through Vaccination Clinic at SoccerCity. Report No. LCS-001-21 Good Food Project 1) That Council direct Staff to formalize a working relationship with the Good Food Project to provide space for them at Latcham Hall to provide access to nutritious meals through a 6-month pilot project; and 2) That Council direct Staff to waive the fees for the pilot portion of the project and allow the necessary bookings and permits to be put in place; and 3) That Council require the Good Food Project to follow up with Council at the end of the pilot period to discuss options moving forward.

1) That Council direct Staff to report back on the request from York Region regarding amending the parkland dedication bylaw to exempt Housing York Inc. from being required to pay parkland fees by the May 18, 2021 meeting.

1) That Council direct Staff to report back on the request from York Region regarding supporting, in principle, the provision either directly or through partnership, of 2 acres of land over the next 5 years for Housing York Inc. or a not-for profit or for profit site dedicated to support affordable housing as deemed appropriate by Council by the May 18, 2021 meeting.

1) That Council nominate Mayor Lovatt to be the Town's representative on the Rouge National Urban Park (RNUP) Multi-stakeholder and Public Advisory Committee for the 2018-2022 Term of Council; and 2) That Council direct Staff to bring an appointment by-law to the April 20, 2021 meeting.

1) That Council approve the acceptance of the Ontario Fire Safety Grant in the amount of $15,900; and 2) That Council direct Staff to proceed with the purchase of the following items as identified on the grant application: three (3) iPads, one (1) digital video camera, one (1) existing 6 x 12 covered trailer, one existing (1) fire prevention van outfitted with a trailer hitch and lights, and wrap the trailer in a fire safety theme; and 3) That Council authorize the CAO to sign the necessary contract documents.

1) That Council endorse Report No. DS-010-21; and 2) That Council direct Staff to circulate Report No. DS-010-21 to York Region, Hon. Paul Calandra, Hon. Steve Clark, and Premier Doug Ford for information. A recorded vote was requested. The Clerk called the question and asked each member of Council in turn: For Against Councillor Upton X Councillor Bartley X Councillor Ferdinands X Mayor Lovatt X Councillor Kroon X Councillor Smith X Councillor Sherban X

1) That Council direct staff to proceed with the Official Plan Review: Phase 2 Public Open House to consult on the Draft Discussion Papers.

1) That Council direct staff to report back in Q2 2021 regarding opportunities to green the Town’s fleet; and 2) That Council endorse Option A, approving the award of Contract for Tender WS-RFT-21-05 – Supply and Delivery of 2021 Light Duty Vehicles to the lowest compliant bidders: • Tender Parts A, B and E to 2281610 Ont. Inc. O/A Lincoln Downtown/Ford Downtown in the amount of $204,137.75, including all applicable taxes • Tender Parts C and D to Blue Mountain Chrysler Ltd. in the amount of $154,190.73, including all applicable taxes; and 3) That Council approve the budget variance of approximately $1,850 for the award of Part A (Public Works) and permit the Treasurer to fund this variance from the Public Works Capital Project #300-21-01013 (Part D); and 4) That Council approve the budget variance of $40 for the award of Part E (Leisure & Community Services) and permit the Treasurer to fund this variance from the Leisure & Community Services Capital Project #710-21- 01184 (Part D); and 5) That Council direct Staff to remove all the extended warranty costs from all the quotes; and Page 8 of 12 Council Minutes April 6, 2021 6) That Council authorize Staff to dispose of all applicable surplus vehicles and equipment and return all proceeds from the disposal to Capital Reserves; and 7) That Council authorize the Mayor and Clerk to sign all necessary documents.

1) That Council approve a final one (1) year contract extension of ‘WS- RFP-19-11 – Contract Administration, Site Inspection and Materials Testing Services’ to Chisholm, Fleming and Associates, as follows: a. Contract Administration and Site Inspection Services in support of the 2021 program, with an upset limit of $76,595 excluding all applicable taxes; and b. Material Testing Services, including laboratory fees and disbursements, in support of the 2021 program, with an upset limit of $27,308 excluding all applicable taxes; and c. Geotechnical investigation and design services in support of the 2022 program, with an upset limit of $51,510 excluding all applicable taxes. 2) That Council authorize the Mayor and Clerk to sign the necessary documents to execute the agreement, subject to any revisions made by the Town Solicitor.

1) That Council receive Report No. WSPL-001-21 for information.

1) That Council approve the budget timetable as submitted; and 2) That Council recommend the same timetable for the Town’s local boards and agencies, including the Whitchurch-Stouffville Public Library.

1) That Council approve the contract between the Town and Tony Bruno of Brundale Homes; and 2) That Council authorize the use of 37 Park Drive for use by the fire department staff for training; and 3) That Council authorize the Mayor and Clerk to sign the necessary agreement documents.

2021-026-AP BEING A BY-LAW to appoint Municipal Law Enforcement Officers, Officers, Municipal Weed Inspectors, and Licensing Officers for The Corporation of the Town of Whitchurch-Stouffville and repeal By-law 2020-136-AP. 2021-027-RE BEING A BY-LAW to establish wards in the Town of Whitchurch-Stouffville and to repeal By-law 2009-095-RE. (CS-004-21) 2021-028-RD BEING A BY-LAW to temporarily implement one-way westbound traffic control on Innovator Avenue to allow for safe and controlled vehicular access to a drive-through COVID-19 Vaccination Clinic at SoccerCity (45 Innovator Avenue). (PW-005-21) 2021-029-RD BEING A BY-LAW to provide for the naming of the streets in The Towns at Baker Hill, Norstar Baker Hill Inc. Site Plan SPA 18.004, Part of Lot 1 Concession 8, Community of Stouffville (Kenneth Kirby Lane, Covington Crescent, Sunbury Lane, Canton Lane and Nordic Lane) and to repeal By-law 2019-118-RD.

That Council read Confirmatory By-law 2021-031-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 2:57 p.m.