Council Meeting

That Council confirm the agenda, as circulated.

That Council adopt the minutes from the regular meeting of Council on December 1, 2020, and budget meeting of Council on December 2, 2020 as circulated.

1) That Council receive the presentation from Josh Scholten and Melissa McEnroe regarding the Affordable Housing Development at 5676 Main Street for information; and 2) That Council refer the matter to Staff for a report back to Council.

1) That Council receive the presentation from Ann Marie Carroll regarding Mobility On-Request Stouffville for information.

1) That Council approve the following staff report on the consent agenda and adopt the recommendations contained therein: Report No. FTS-029-20 By-Law to Levy an Interim Tax Rate for 2021 (F21) 1) That Council enact the Interim Tax Rate By-Law 2020-133-TX to provide for an interim tax levy for 2021. Report No. DS-056-20 Removal of the Holding Symbol (H-38) on Phase 2 of the development at 11742 Tenth Line - File No. ZBA20.004 1) That Council enact By-law No. 2020-130-ZO, being a By-law to amend Comprehensive Zoning By-law 2010-001-ZO by removing the Holding Symbol (h-38) from Phase 2 of the development on 11742 Tenth Line. Page 3 of 13 Council Minutes December 15, 2020 Report No. DS-057-20 Public Highway Assumption and By-Law – Tovtel Enterprises Phase 1 Subdivision Located within Plan 65M- 4043, Part of Lot 2, Concession 8, mainly the former construction entrance roundabout at Baker Hill Boulevard and Millard Street 1) That Council enact By-law No. 2020-134-RD, being a by-law to assume segments of the Public Highways municipally identified as Baker Hill Boulevard and Millard Street within Plan 65M-4043 specifically described as the roundabout intersection. Report No. DS-059-20 Subdivision Assumption By-Law – L & M Gardens Phase 1 Subdivision Located within Plan 65M-4369, Part of Lot 32, Concession 9, Including Local Public Highways Elmer Daniels Court, Tomwood Court and segment of Gar Lehman Avenue 1) That Council enact By-law No. 2020-135-RD, being a by-law to assume public

1) That Council amend the 2021 Council Meeting Schedule to add two (2) Special Council Meetings, as follows: • Special Council Meeting: Tuesday, January 5, 2021 at 10 a.m. • Special Council Meeting for Education and Training: Thursday, January 14, 2021 at 9 a.m. 2) That Council direct Staff to report back in 2021 on the need to schedule additional Public Planning Meetings.

1) That Council authorize the single sourcing of the pedestrian bridge project #32 DC eligible portions to Sorbara/L & M G.P. Inc. subject to a third-party value for money audit inclusive of the following: a. Design works already underway b. Consultancy works related to construction administration and certification c. Construction works (pedestrian bridge DC eligible project #32) within the subdivision as set out in the DC Background Study; and 2) That Council approve the pedestrian bridge project identified as Questica item #126 as shown in the 2021/2022 DRAFT Operating and Capital Budget in advanced from the projected year of construction of 2022 to 2021; and 3) That Council approve a change in the funding as provided in the 2018 Development Charge Background Study and addendum (collectively the DCBS) for projects as follows: Estimated Development Charges Project Eligible (including HST and Contingency) Pedestrian Project # 32 L&M $311,273.26 Gardens 4) That Council direct staff to enter into the necessary agreements with the developer Sorbara/L & M G.P. Inc., subject to Town Solicitor’s review and amendments; and 5) That Council direct staff to enter into the necessary agreements with Watson and Associates Economists Ltd. for the third-party review services subject to Town Solicitor’s review and amendments; and 6) That Council authorize the Mayor and Clerk to sign the necessary documents.

1) That Council approve the following definition of ‘Commercial Motor Vehicle’ for inclusion in the Parking By-law and to allow for the associated issuance of fines: • “Commercial Motor Vehicle” means a motor vehicle having attached thereto a truck or delivery body and includes ambulances, hearses, casket wagons, fire apparatus, trailers, tow trucks, recreational vehicles, buses and school buses, and tractors used for hauling purposes on a highway. 2) That Council enact By-law 2020-137-PR to amend the Parking By-law for the following purposes: • inclusion of a definition and associated restrictions for the parking of Commercial Motor Vehicles; • removal of the 3-hour parking restriction between 6pm and 2am for downtown Main Street all year round; and • inclusion of parking restrictions on certain narrow roads and roads with geometry that does not support parking on both sides.

1) That Council adopt the first-round funding recommendations made by the Selection Committee as to how matching grants should be distributed through the Town Wide CIP.

1) That Council direct Staff to reduce ice user fees for Whitchurch- Stouffville youth ice user associations (Whitchurch-Stouffville Minor Hockey Association, Stouffville-Markham Girls Hockey Association and Stouffville Skating Club) by 30% while in the “Control” Zone of the Province of Ontario’s COVID-19 response framework; and 2) That Council approve the 30% ice user fee reduction, retroactive to Monday, November 16th for all Whitchurch-Stouffville ice user associations; the Whitchurch-Stouffville Minor Hockey Association, the Stouffville-Markham Girls Hockey Association and the Stouffville Skating Club.

1) That Council receive Report No. DS-060-20 for information.

1) That Council reconsider the Council decision from the October 20, 2020 Council meeting, regarding Report No. PW-021-20 Recommended Changes to the Town’s Management of Parking.

1) That Council approve the following recommendations, developed with input from the Parking Working Group: By-law Related Recommendations: • Remove the 3-hour parking restriction between 9pm-2am in residential neighbourhoods all year-round; • Remove the 3-hour parking restriction between 6pm-2am on Main Street, all year round; • Limit parking on the following streets that have been identified as either narrow or restricted by geometry: • Freel Lane (currently signed for no parking, but not included in the Parking By-law); • Mill Street (extension of the existing parking restriction in place for Commercial Street to George Street); • Frederick Street; • George Street; • James Ratcliff (restrict parking at bends); • Dougherty Crescent (restrict parking at bends); • Jamesway Crescent (restrict parking at bends); • Win Timbers Crescent (restrict parking at bends). Page 8 of 13 Council Minutes December 15, 2020 Administrative Recommendations: • Improve accessibility and functionality of the Permit System on the Town’s website to make it more user friendly; • Explore opportunities to add parking functionality to the App currently being developed by the Town; • Install signs on Main Street and in appropriate residential areas that communicate the new 3-hour parking rules as noted in the By-law section above; • Replace existing and install additional signs at main entry points throughout Whitchurch-Stouffville to communicate new 3-hour parking rules; • Increase signage for ‘Maximum

2020-137-PR BEING A BY-LAW to amend By-law 2008-114-PR, to govern and control the parking of vehicles in the Town of Whitchurch-Stouffville (Commercial Motor Vehicles, Schedule II and Schedule III). (PW-021-20 and PW-024-20), as amended, to remove the 3-hour parking restriction between 9pm-2am in residential neighbourhoods all year-round.

2020-129-AP BEING A BY-LAW to appoint Jeremy Harness as Treasurer for the Town of Whitchurch-Stouffville and repeal By-laws 2017-022-AP, 1998-225-AP, 1989-144- AP, 1984-134-AP, 1979-001-AP, 1971-010-AP, and 1971-008-AP. 2020-130-ZO BEING A BY-LAW to amend By-law 2010-001-ZO of the Town of Whitchurch-Stouffville by removing the Holding Symbol (h-38) from Part Lot 32, Concession 9, Markham, Town of Whitchurch-Stouffville – 11742 Tenth Line. (DS-056-20) Page 10 of 13 Council Minutes December 15, 2020 2020-131-MS BEING A BY-LAW to designate certain lands on a registered plan of subdivision as not being subject to Part Lot Control (Block 124, Plan 65M-4663) 2020-132-FI BEING A BY-LAW to establish fees or charges for services or activities provided by the Town of Whitchurch-Stouffville (General Fees and Charges) and to repeal By-law 2019-123-FI. 2020-133-TX BEING A BY-LAW to levy an Interim Rate for 2021 upon the taxable properties of The Corporation of the Town of Whitchurch-Stouffville and to repeal By-Law 2020-063-TX. (FTS-029-20) 2020-134-RD BEING A BY-LAW to assume certain highways and public works for public use (segments of Millard Street, Baker Hill Boulevard) (DS-057-20) 2020-135-RD BEING A BY-LAW to assume certain highways and public works for public use (Elmer Daniels Court, Tomwood Court and a segment of Gar Lehman Avenue) (DS-059-20) 2020-136-AP BEING A BY-LAW to appoint Municipal Law Enforcement Officers, Officers, Municipal Weed Inspectors, and Licensing Officers for

That Council recess at 3:28 p.m. to permit the holding of a Closed Meeting to consider matters with the following exceptions: • Labour relations or employee negotiations (Municipal Act, Sec. 239(2)(d)); and • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

1) That Council accept the terms and conditions of the renewal collective agreement reached with Whitchurch-Stouffville Professional Firefighters Association, IAFF Local 4152, for the period January 1, 2019 to December 31, 2022; and 2) That Council authorize the CAO to proceed with execution of the subject agreement upon ratification by Whitchurch-Stouffville Professional Firefighters Association, IAFF Local 4152, and any minor revisions as required by the Manager of Human Resources; and 3) That Council authorize the Mayor and Clerk to execute the revised collective agreement, upon the recommendation of the CAO.

That Council read Confirmatory By-law 2020-139-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 4:30 p.m.