Council Meeting

1) That Council waive section 7.1 of the Procedural By-law to change the order of business, to hold a Closed Meeting; and 2) That Council recess to permit the holding of a Closed Meeting in the Whitchurch Room, to consider the following items: 1. Verbal Report of the Acting CAO, re: Labour relations or employee negotiations (Municipal Act, Sec. 239(2)(d)) - Revised Administrative Policies 2. Verbal Report of the Town Solicitor re: Personal matters about identifiable individuals, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)) Council Minutes January 17, 2017 3. Verbal Report of the Acting CAO, re: Labour relations or employee negotiations (Municipal Act, Sec. 239(2)(d)); Personal matters about identifiable individuals, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)) - Recruitment of CAO Update

1) That Council approve the recommended revisions to the Staff Administrative Policy No. 30 – Vehicle Travelling Expenses, to be implemented effective immediately.

That Council adopt the minutes from the regular meeting of Council on December 20, 2016, as circulated.

That Council receive the delegation by Brendan Arnold regarding Stouffville BMX for information.

That Council receive the outside presentation by Andrew Grunda, Watson & Associates Economists Ltd., for information.

That Council receive the correspondence contained in the January 17, 2017 Council Communications Report for information, with the exception of correspondence that have been

1) That Council repeal a No Parking Restriction, Monday to Friday 8:30 am to 9:30 am and 3:00 pm to 4:00 pm on the east side of Gladys Clarkson Drive from the intersection of Hoover Park Drive to the intersection of Fernglen Crescent; and 2) That Council implement a No Stopping Restriction, Monday to Friday 8:30 am to 9:30 am and 3:00 pm to 4:00 pm on the east side of Gladys Clarkson Drive from the intersection of Hoover Park Drive to the intersection of Fernglen Crescent between September 1st and June 30th; and Page 4 of 9 Council Minutes January 17, 2017 3) That Council enact By-law 2017-003-PR to amend Schedule II and Schedule IV of Parking Control By-law 2008-114-PR.

1) That Council approve the request for a temporary road closure of Bethesda Road at Highway 404 to facilitate the rehabilitation of the Bethesda Road bridge overpass over Highway 404 under MTO Contract 2014-2051; and 2) That Council authorize staff to issue all necessary Road Occupancy Permits, subject to any fees payable; and 3) That Council enact By-law 2017-002-RD to close Bethesda Road from 650 metres west of Woodbine Avenue to 945 metres west of Woodbine Avenue for the period of May 1, 2017 to November 3, 2017.

1) That Council endorse the Whitchurch-Stouffville Corporate Communications Strategy 2017-2020.

1) That Council adopt the Terms of Reference as recommended by staff for the creation of the WS Environmental Stewardship Committee for the term 2017-2018, with a revised mandate as follows: a) Education and Public Awareness: To undertake educational initiatives, both formally and informally, which will help raise the profile of environmental protection in the Town of Whitchurch-Stouffville. To interact with the public by seeking public input on environmental issues. To produce and distribute information and materials at appropriate events. And to plan and undertake events for stewardship, education and outreach for the benefit of the environment and the residents of the Town; b) Research: To assist Council and staff by identifying research needs and environmental data gaps; and assisting in gathering data, undertaking research and formulating a strategy to improve the information available for private and public use. And to investigate funding opportunities from other levels of government as well as private foundations etc to help implement stewardship programs and initiates; c) Act as a liaison group: To interact with non-governmental organizations and community organizations, including schools, for the purpose of education and awareness as directed to do so by Council; and 2) That Council authorize an addition of $2,000 to the Advisory Committee budget for education and awareness initiatives which the Committee may wish to undertake during 2017.

1) That Council direct staff to proceed with the addition of cyber insurance to the Town’s corporate insurance policy.

1) That Council receive the attached Council Remuneration Market Analysis prepared by Gallagher McDowell Associates for information purposes; and 2) That Council defer Report No. CAO-002-17 to the 2017 budget meeting for further discussion.

1) That Council receive the report entitled Bill 68 – Modernizing Ontario’s Municipal Legislation Act, 2016 for information purposes; and 2) That Council direct staff to undertake all the necessary steps with the City of Vaughan to adopt their Code of Conduct as the Code of Conduct for the Town of Whitchurch-Stouffville; and Page 7 of 9 Council Minutes January 17, 2017 3) That Council direct staff to enter into a conversation with Suzanne Craig, the current Integrity Commissioner in Vaughan, to ascertain if she has an interest in undertaking the role for our municipality as she does for the City of Vaughan.

That Council read the following by-laws a first, second, and third time and passed: 1. 2017-002-RD being a by-law for the temporary closure of Bethesda Road from Woodbine Avenue to Highway 404 for bridge rehabilitation purposes. (Report No. PW-002-17) 2. 2017-003-PR being a by-law to amend By-law 2008-114-PR, to govern and control the stopping of vehicles in the Whitchurch- Stouffville on Gladys Clarkson Drive. (Report No. PW-001-17)

That Council read Confirmatory By-law 2017-004-MS a first, second, and third time and passed.

That there being no further business, Council adjourn the meeting at 9:47 p.m.