Council Meeting

That Council recess at 6:01 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

That Council confirm the agenda, as circulated.

1) That Council approves in principle the location and construction of the servicing infrastructure within the Sandiford Drive right-of- way, required to service the Mon Sheong Foundation development at 162 & 176 Sandiford Drive; and 2) That Council directs Staff to work with Mon Sheong Foundation to obtain other necessary approvals to locate and construct the sanitary servicing infrastructure within the Sandiford Drive right-of- way; and Page 2 of 11 Council Minutes March 3, 2020 3) That Council direct Staff to ensure that the Mon Sheong Foundation will be responsible for perpetual maintenance of the sanitary sewer within the Sandiford Drive right-of-way by building it into their site plan agreement and registering on title of their lands.

That Council adopt the minutes from the regular meeting of Council on February 18, 2020, as circulated.

1) That Council receive the delegation from Lisa Ronco regarding a LGBTQ2S+ Diversity Officer, for information; and 2) That Council refer the matter to Staff for a report back to Council.

1) That Council receive the presentation from Joshua Scholten and Melissa McEnroe regarding Whitchurch-Stouffville Affordable Housing Development, for information.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. LCS-006-20 & PW-006-20 Correction to Joint Contract Award – CRFT2019-02 – Supply and Delivery of Gasoline and Diesel Fuels to the Municipalities within the Regional Municipality of York 1) That Council retract the joint contract award for Tender CRFT-2019-02 - Supply and Delivery of Gasoline and Diesel Fuels to the Municipalities within the Regional Municipality of York (PART D) to 4Refuel for an estimated annual value of $25,273.60 (excluding H.S.T.), for a five (5) year term ending on December 31, 2024; and 2) That Council approve the joint contract award for Tender CRFT-2019-02 - Supply and Delivery of Gasoline and Diesel Fuels to the Municipalities within the Regional Municipality of York (PART C) to Parkland Fuel Corporation for an estimated annual value of $23,354.56 (excluding H.S.T.), for a five (5) year term ending on December 31, 2024; and 3) That Council authorize the Mayor and Clerk to sign the necessary documents. Page 4 of 11 Council Minutes March 3, 2020 Report No. PW-007-20 Contract Award for Tender WS-RFT-20-01 – Pavement Markings (2020-2022) 1) That Council approve the contract award for Tender WS-RFT-20-01 – Pavement Markings (2020-2022) to Almon Equipment Ltd. for an estimated annual value of $61,382.47 excluding taxes; and 2) That Council authorize staff to extend the contract for two (2) additional one (1) year extensions

1) That Council authorize Staff to proceed with Electoral Ward Boundary Review Option 5 - An independent expert in municipal government in consultation with the Clerk and the Mayor; and 2) That Council direct staff to issue a Request for Proposal to hire a consultant for an Electoral Ward Boundary Review.

1) That Council receive Report No. PW-005-20 for information.

1) That Council approve the award of Tender WS-RFT-20-15 - Lakeshore Road Reconstruction and Shoreline Stabilization to IPAC Paving Ltd. in the amount of $490,687.81, including all applicable taxes; and 2) That Council authorize a construction contingency amount up to $147,206.34, including all applicable taxes (representing approximately 30% of the construction value), to address unforeseen circumstances that may arise resulting in additional work; and Page 6 of 11 Council Minutes March 3, 2020 3) That Council approve the award of Request for Proposal WS-RFP-15-50 – Musselman’s Lake Shoreline Stabilization and Drainage Easement Improvements - Contract Administration (Part B), revised scope of work in the amount of $78,727.10, including all applicable taxes, to Ainley & Associates Limited; and 4) That Council authorize the Mayor and Clerk to sign all necessary documents to enter into these contracts.

1) That Council approve the charging of interest, pursuant to sections 26.1 and 26.2 of the Development Charges Act, 1997, S.O. 1997, c. 27, a. At a rate of 5.0%, compounded annually, as provided in the draft Policy attached to this report; and b. Notwithstanding recommendation 1a., a rate of 0% be used where developments have received a Regional development charge incentive or relief and where the Town chooses to participate, as provided in the proposed Policy; and 2) That Council approve Policy AP87 (Attachment 1), the Development Charge Deferral Interest Policy; and 3) That Council authorize the Treasurer to give notice for a public meeting if required under the Development Charges Act, 1997, S.O. 1997, c. 27.

1) That Council approve the cooperative purchase award for renewal of the corporate mobile services contract to Bell Mobility Inc. at an estimated annual cost of $50,000 per year (expiry March 1, 2022); and 2) That Council authorize the Mayor and Clerk to sign the necessary documents to execute the agreement for corporate mobile services between the Town of Whitchurch-Stouffville and Bell Mobility Inc., subject to any revisions made by the Town Solicitor.

1) That Council direct Staff to issue the Notice of Completion for the Edward Street – Schedule “C” Municipal Class Environmental Assessment; and 2) That Council direct Staff to file the Schedule C Project File on the public record for a thirty (30) day review and approval period.

1) That Council receive Report No. CS-004-20 for information.

1) That Council approve Option A – no cap on adjustment as recommended in this report, limited to once per year and twice in a 10 year period; and 2) That Council approve Policy AP88, the High-Water Consumption Credit Policy; and 3) That Council direct Staff to report back on the Policy in 12 months.

1) That Council suspend the rules and regulations of Procedural By- law 2016-001-RE, as amended, Section 8.10 Notice of Motion and 8.13 Reconsideration of Council Decision, to allow the motion to be considered today.

1) That Council reconsider the Council decision from the February 4, 2020 Council meeting, regarding Report No. FTS-002-20 2020 Operating Budget Transmittal & Approval Report – 2020 Budget Decision Table – page 15

1) That Council approve a Harmonized Marketing Coordinator position that reports to Corporate Services, to service the entire organization, in the amount of $80,000 for 2020; and 2) That Council amend 2020 budget decision table item #189, Market Coordinator, from $28,900 to -$19,800; and 3) That Council approve a part-time student position dedicated to the Leisure and Community Services Department, net of grant in the amount of $3000; and 4) That Council approve a part-time student position dedicated to the Whitchurch-Stouffville Public Library, net of grant in the amount of $3000; and 5) That Council approve the 2020 budget decision table - page 15, as amended.

That Council read the following By-laws a first, second, third time and passed: 2020-019-RD BEING A BY-LAW to provide for the numbering of land and buildings along highways and for affixing numbers to the land or buildings. (6088 and 6112 St. John’s Sideroad) 2020-020-RD BEING A BY-LAW to provide for the numbering of land and buildings along highways and for affixing numbers to the buildings. (1 Ballantrae Road) 2020-021-RD BEING A BY-LAW for the temporary closure of Baker Hill Blvd. eastbound lane at Ninth Line for DC Project WW20 sanitary sewer installation purposed along Ninth Line. (Report No. DS-009-20) Page 10 of 11 Council Minutes March 3, 2020 2020-022-AP BEING A BY-LAW to appoint Carol Brown and Clayton Pereira as Deputy Treasurers for the Town of Whitchurch-Stouffville and to repeal By-law 2016-083-AP.

That Council read Confirmatory By-law 2020-024-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 9:36 p.m.