Council Meeting

That Council confirm the agenda, as circulated.

That Council adopt the minutes from the regular meeting of Council on April 7, 2020, as circulated.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. CS-006-20 Council Appointed Committee Procedures 1) That Council enact By-law 2020-036-RE to amend By-law 2019-026-RE, as amended, to permit Electronic Participation at meetings of Council Appointed Committees (CAC). Page 2 of 6 Council Minutes April 21, 2020 Report No. FR-002-20 Proposed Amendment to By-Law 2010-030-FR 1) That Council enact By-law 2020-038-FR to amend By-law 2010-030-FR, as amended, to permit the Fire Chief to amend Appendix B, section 4, Emergency Medical Responses.

1) That Council approve the contract award for Request for Proposal WS- RFP-20-37 - Grass Cutting/Trimming & Maintenance Services in the Town of Whitchurch-Stouffville (2020-2021) to Markham Property Services Ltd. on a reduced schedule for 2020 at an estimated value of $38,874.00, excluding taxes and an estimated annual value of $75,804.00, excluding taxes, for 2021; and 2) That Council authorize the Mayor and Clerk to sign the necessary documents.

1) That Council endorse the Downtown Stouffville Farmer’s Market, in principle.

1) That Council direct Staff to continue to develop and implement the Stouffville Farmer’s Market, including the potential of a private sector partner or a community based partner, and report back to Council when the Province of Ontario's emergency order prohibiting the gathering of more than five people, declared on March 28, 2020, is terminated.

That Council read the following By-laws a first, second, third time and passed: 2020-035-MS BEING A BY-LAW to amend Part Lot Control By-law 2016- 067-MS, and repeal By-law 2018-089-MS (Blocks 3 and 5, Plan 65M- 4117). 2020-036-RE BEING A BY-LAW to amend Procedural By-law 2019-026- RE, as amended, being a by-law to govern the organization, proceedings and administration of Council Appointed Committees for the 2018-2022 Term of Council (Electronic Participation). 2020-037-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing numbers to the buildings (85 Sunrise Ridge Trail and 37 Emerald Heights Drive). Page 4 of 6 Council Minutes April 21, 2020 2020-038-FR BEING A BY-LAW to amend By-law 2010-030-FR A By-law to establish and regulate a Fire Department for the Town of Whitchurch- Stouffville.

That Council recess at 2:45 p.m. to permit the holding of a Closed Meeting to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)).

Due to the financial burdens residents of Whitchurch-Stouffville are facing in the midst of the COVID-19 Pandemic, Council wants to take further steps to help relieve the financial burdens residents may be experiencing. Page 5 of 6 Council Minutes April 21, 2020 Therefore, be it resolved that Council direct staff to reduce the previously approved 2020 water and wastewater rates. Water rate increase reduced from 15% to 5% and the wastewater increase be reduced from 15% to 10%. The prorated increase will therefore be 8%. effective March 16, and for the remainder of 2020 with a credit being applied on the next billing cycle.

That Council read Confirmatory By-law 2020-040-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 5:35 p.m.