Council Meeting

That Council confirm the agenda, as circulated.

That Council adopt the minutes from the regular meeting of Council on March 6, 2018, as amended to replace Resolution #2 of the Delegation on page 2 of 11, with the following: 2) That Council refers the request from 707 Marion Orr Cadet Squadron for the use of the Museum on April 7, 2018 for hosting a zone effective speaking competition to be approved and the cost be covered by Grants and Donation.

1) That Council receive the delegation by Janet Davies and Laura Jenkin regarding the establishment of a doggy daycare and boarding facility for information; and 2) That Council refer the matter to staff as part of the Official Plan review process.

1) That Council receive Report No. LCS-007-18 for information.

1) That Council receive for information the draft terms of reference for the assessment of safety measures for all railway grade crossings in Whitchurch-Stouffville; and 2) That Council direct staff to report back in the first quarter of 2019 for further consideration and endorsement of issuing the terms of reference, as part of a process to procure the services of a specialized rail consultant for completion of the safety assessment and further consideration of pursuing whistle cessation. A recorded vote was requested. The Clerk called the question and asked each member of Council in turn: For Against Mayor Justin Altmann Absent Councillor Ferdinands x Councillor Hargrave x Councillor Kroon x Councillor Lovatt x Councillor Smith Absent Councillor Upton x 3

1) That Council approve the award of contract for Request for Proposal WS-RFP-18-09 – Design/Build Traffic Signals at Hoover Park Drive and Mostar Street Intersection to Guild Electric Ltd. in the amount of $252,537.01, excluding all applicable taxes; and 2) That Council authorize the Mayor and Clerk to sign all necessary documents between Guild Electric Ltd. and the Town of Whitchurch-Stouffville to complete the work as specified in the RFP document; and 3) That Council approve a construction contingency amount up to $20,000, excluding all applicable taxes (8% of project value) to address unforeseen circumstances that may arise during the design and/or construction phase; and 4) That Council enact By-law 2018-041-TR, being a By-law to amend the Traffic Control By-law, to authorize the commissioning of traffic signalization at the intersection of Hoover Park Drive and Mostar Street.

1) That Council receive the report titled 2017 Drinking Water Annual and Summary Reports for the Ballantrae/Musselman’s Lake and Stouffville Water Distribution System; dated March 20, 2018, for information.

That Council read the following by-laws a first, second, third time and passed: 2018-038-PR being a by-law to amend By-law 2008-114-PR, to govern and control the parking of vehicles for restricted periods of time on Main Street in the Town of Whitchurch-Stouffville. 2018-040-MS being a by-law to designate certain lands on a registered plan of subdivision as not being subject to Part Lot Control (Blocks 45, 46, and 47, Plan 65M-4598) (Report No. DS-011-18). 2018-041-TR being a by-law to amend By-law Number 2008-147-TR, to regulate traffic in the Town of Whitchurch-Stouffville on Mostar Street and Hoover Park Drive (Report No. PW-011-18).

That Council recess at 3:46 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • A proposed or pending acquisition or disposition of land for municipal or local board purposes (Municipal Act, Sec. 239(2)(c)) Council Minutes March 20, 2018 • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)) • Personal matter about an identifiable individual (Municipal Act, Sec. 239 (2) (b))

1) That Council authorize the Secretary-Treasurer of the Committee of Adjustment to issue the Certificate Official for Committee of Adjustment File No. CA-17-37 (13422 Warden Avenue), in accordance with the directions issued to the Town Solicitor in closed session related to the administration fee for such service.

That Council read Confirmatory By-law a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 5:05 p.m. Council Minutes March 20, 2018