Council Meeting

That Council confirm the agenda as amended.

That Council recess to permit the holding of a Closed Meeting to consider matters with the following exceptions: • Labour relations or employee negotiations (Municipal Act, Sec. 239(2)(d)); and • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)); and • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)).

1) That Council accept the terms and conditions of the renewal collective agreement reached with Canadian Union of Public Employees Local 905.07, for the period April 1, 2020 to March 31, 2024; and 2) That the CAO be authorized to proceed with execution of the subject agreement with Canadian Union of Public Employees (CUPE) Local 905.07 and any minor revisions as required by the Manager of Human Resources; and 3) That the Mayor and Clerk be authorized to execute the revised collective agreement, upon the recommendation of the CAO.

1) That Council direct Staff to proceed with Official Plan Amendment 136 appeal mediation (OLT Case PL171393).

1) That Council direct the Clerk to bring back a By-law to appoint a new member to the Whitchurch-Stouffville Public Library Board for the remainder of the 2018-2022 term of Council.

That Council adopt the minutes from the regular meeting of Council on July 20, 2021, as circulated.

1) That Council receive the presentation from Jeff Abrams regarding the Integrity Commissioner's Annual Report for information.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Page 4 of 12 Council Minutes August 24, 2021 Report No. LCS-007-21 Memorandum of Understanding - 2021 Annual Grant to Motus O Dance Theatre 1) That Council adopt the 2021 Draft Memorandum of Understanding between the Town and Motus O Dance Theatre, included as Attachment #1 to this Report; and 2) That the Mayor and Clerk be authorized to sign the Agreement between the Town and Motus O Dance Theatre. Report No. CS-010-21 Amend 2021 Council Meeting Schedule 1) That Council amend the 2021 Council Meeting Schedule to add a Special Council Meeting for Education and Training on Tuesday, September 14, 2021 at 10 a.m.

1) That Council direct staff to enter into a Memorandum of Understanding confirming the Town of Whitchurch-Stouffville participation in the ParkSeek Project.

1) That Council approve the Statement of Cultural Heritage Value and Description of Heritage Attributes, attached as Attachment 6 to this report; and 2) That Council direct Staff to issue the Notice of Intention to Designate, as shown in Attachment 7, for 6162 Main Street as a property of cultural heritage value pursuant to Part IV of the Ontario Heritage Act, R.S.O. 1990, c. O.18; and 3) That Council direct Staff to present a by-law at a future Council meeting for the purpose of enactment of the By-law to designate 6162 Main Street pursuant to the Ontario Heritage Act, R.S.O. 1990, c. O.18, following the publication of the Notice of Intention to Designate and the mandatory 30- day public objection period, should no objections be received.

1) That Council receive Report No. FTS-020-21 for information.

1) That Council authorize the award of Tender WS-RFT-21-63 for the Reconstruction of Tranmer Road and Pettet Road and Rehabilitation of Lakeshore Road to IPAC Paving Limited in an amount of $1,364,394.17 excluding all applicable taxes; and 2) That Council authorize a project contingency amount up to $445,601.63 excluding all applicable taxes (representing the remaining balance of approved budgets) to address unforeseen circumstances that may arise resulting in additional work; and 3) That Council authorize the Mayor and Clerk to sign all necessary documents.

1) That Council adopt Option A of this report for the payment of one month at the current year’s remuneration for each year of consecutive service as a Member of Council for a maximum of twelve months on retirement of a Member from Council, conditional upon the terms of the draft by-law which will repeal By-laws 2002-91-EM and 2003-42-EM; and 2) That Council enact By-law 2021-081-EM being a By-law to provide for payment of a Retirement Allowance to Members of Council who cease being Members of Council and repeal By-laws 2002-91-EM and 2003-42- EM.

WHEREAS Council passed By-law 2016-056-FR being a by-law to regulate open air burning on May 17th, 2016; and WHEREAS Council deems it appropriate to review conditions for recreational fire in the Town. NOW THEREFORE BE IT RESOLVED THAT Council direct Staff to review the conditions for recreational fire as outlined on Schedule “B” of by-law 2016-056-FR and report back to Council at the October 19, 2021 meeting.

WHEREAS the Town has a long history of working with the promoters of the car Show known formally as Motorfest and now as Fast Eddie Car Show; and WHEREAS the Car Show is an annual event that brings business and tourism to the Town each year; and WHEREAS the promotor of the event wishes to relocate the Car Show to Memorial Park beginning September 11, 2021; and Page 8 of 12 Council Minutes August 24, 2021 WHEREAS the Car Show will be a significant boost in Downtown Stouffville tourism and business for the community; NOW THEREFORE BE IT RESOLVED, that Council approve the relocation of the Car Show to Memorial Park annually beginning September 11, 2021; and THAT Council direct Staff to waive the fees related to the use and rental of Memorial Park on September 11, 2021; and THAT Council authorize Staff to temporarily close the following roads to accommodate the car Show including; • Park Drive from (South of Main Street at the Town parking lot to the Leisure Centre entrance) • Burkholder Street (from Franklin Street to Park Drive) • Booth Drive (from Thicketwood Blvd to Park Drive); and THAT Council authorize Staff to implement the event with the promoters following all necessary social distance and safety protocols related to Covid 19 as required by the Province.

1) That Council suspend the rules and regulations of Procedural By-law 2016-001-RE, as amended, subsection (8.12) b) pertaining to Resolutions, to introduce a resolution without providing notice at least 24 hours prior to the meeting.

WHEREAS the safety of Whitchurch-Stouffville residents, including motorists, cyclists and pedestrians, is of primary importance; and WHEREAS Aurora Road (Regional Road 15), from Highway 48 to Ninth Line, is a Regional road under the jurisdiction of York Region; and WHEREAS speed limits for this segment of Aurora Road are within the jurisdiction of York Region and managed through an associated Regional By-law; and WHEREAS traffic controls for Regional intersections, such as traffic signals and roundabouts, are within the jurisdiction of York Region; and WHEREAS several recent traffic accidents of high severity have taken place at the intersection of Aurora Road and Ninth Line; and WHEREAS residents of Whitchurch-Stouffville have raised concerns regarding the excessive speed of vehicles on Aurora Road between Highway 48 and Ninth Line; and WHEREAS appropriate intersection control improvements and speed limit reductions serve to decrease the likelihood and severity of traffic accidents. NOW THEREFORE BE IT RESOLVED THAT the Town of Whitchurch-Stouffville request that York Region enact Regional By- law amendments that reduce speed limits on Aurora Road as follows: • 60km/hr reduced to 50km/hr, from Highway 48 to just east of Ballantrae Public School; and • 70km/hr reduced to 60km/hr, from just east of Ballantrae Public School to Ninth Line; and THAT the Town of Whitchurch-Stouffville request that York Region implement intersection control improvements at the intersection of Auror

That Council read the following By-laws a first, second, third time and passed: 2021-080-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing numbers to the buildings (Drover Circle, and Main Street) 2021-078-RD BEING A BY-LAW to provide for the naming of the streets in the 11731 Tenth Line Developments Limited Subdivision Plans 19T(W)-17.001 and 19T(W)-20.002 Part of Lot 32 (South near Markham), Concession 10, Community of Stouffville (McKean Drive, Yakefarm Boulevard, Sunnyridge Avenue, Wesmina Avenue, Fallharvest Way, Markview Road, Boundary Boulevard, Sambro Lane and Kesterfarm Place) and to repeal By-law 2018-100-RD. 2021-079-RD BEING A BY-LAW to provide for the numbering of a building along a highway and for affixing a number to the building (8 South Road formerly known as 42 Parkhill Drive). 2021-081-EM BEING A BY-LAW to provide for the payment of a Retirement Allowance to Members of Council who cease being Members of Council and to repeal by-law numbers 2021-91-EM and 2003-42-EM.

That Council read Confirmatory By-law 2021-083-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 2:07 p.m.