Council Meeting

That Council confirm the agenda, as amended.

That Council adopt the minutes from the regular meeting of Council on January 22, 2019, and special meeting of Council on January 29, 2019, as circulated.

1) That Council receive the delegation for information and refer the matter to staff for a report back to Council at the March 5, 2019 Council Meeting.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. CS-003-19 - Sale of 16895 McCowan Road - Lot 1 on Plan 491 (L07)

1) That Council receive Report No. FTS-004-19 for information.

1) That Council approve Option A to: a) Re-establish four (4) Council Advisory Committees through By-law at the February 19 Council Meeting: i. Accessibility Advisory Committee ii. Appeals Committee iii. Committee of Adjustment iv. Heritage Advisory Committee; and b) Endorse the proposed approach to establish Staff Working Groups, as outlined in this report; and 2) That Council repeal the Terms of Reference and Appointments for all Non- Statutory Council Advisory Committees through By-law at the February 19 Council Meeting.

1) That Council authorize staff to issue a tender for Truck Rental for Road Winter Maintenance services with a seven (7) year contract term (2019/20 - 2025/26) plus two (2) additional one-year options (2026/27 and 2027/28).

1) That Council enact By-law 2019-007-FI to amend Schedules “G”, “K” and “M” of By-law 2018-164-FI, being a by-law to establish fees and charges for services or activities provided by the Town of Whitchurch-Stouffville.

That the following by-laws be read a first, second, third time and passed: 2019-007-FI BEING A BY-LAW to amend fees or charges for services or activities provided by the Town of Whitchurch-Stouffville, By-law 2018-164-FI (Fees and Charges). 2019-017-AP BEING A BY-LAW to appoint Deputy Mayors and Vice-Deputy Mayors and to repeal By-law 2018-162-AP, as amended.

That Council recess at 8:34 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)) • Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Municipal Act, Sec. 239(2)(e))

1) That Council direct staff to engage in negotiations with counsel on behalf of Savena Cove Homes Inc, to if possible, seek a satisfactory resolution to the appeal or appeal issues, and contemporaneously direct staff to take all reasonable steps to defend By-law 2018-165-FI at LPAT as required; and 2) That Council direct staff to engage in negotiations with counsel on behalf of BILD, to if possible, seek a satisfactory resolution to the appeal or appeal issues, and contemporaneously direct staff to take all reasonable steps to defend By-law 2018-165-FI at LPAT as required.

1) That staff initiate the selection of an outside recruiter; and 2) That a CAO hiring committee comprised of the Mayor, Councillor Sherban, and Councillor Ferdinands be struck to oversee the external recruiter and to bring a selection to Council for approval.

1) That Council authorize staff to take all reasonable steps as instructed in Closed Session.

That Council read Confirmatory By-law 2019-019-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 9:48 p.m.