Council Meeting

That Council recess at 10:02 a.m. to permit the holding of a Closed Meeting to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and • Labour relations or employee negotiations (Municipal Act, Sec. 239(2)(d)); and • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

That Council confirm the agenda, as amended.

1) That Council direct Staff to proceed as directed in Closed Meeting.

That Council adopt the minutes from the regular meeting of Council on December 15, 2020, and special meeting of Council on January 5, 2021 as circulated.

1) That Council receive the presentation regarding the Latcham Art Centre Update for information; and 2) That Council refer the matter to Staff for a report back to Council.

WHEREAS the Town of Whitchurch-Stouffville recognizes that taxpayers may be financially burdened as a result of the loss of employment or business income resulting from the COVID-19 pandemic; and WHEREAS the Town may defer interest and penalties on tax and water accounts for which payment is received at a later date than the date otherwise due. NOW THEREFORE BE IT RESOLVED THAT Council authorize staff to extend a grace period of 60 days following the due date of taxes payable and water billing payable for any due date commencing January 27, 2021 and no later than June 30, 2021, at the request of the taxpayer; and THAT the taxpayer may apply for such deferral of interest and penalties by applying in writing or email to the Treasurer at least one week in advance of payment due date stating the nature of the financial burden along with the relevant account information; and THAT the Treasurer may then waive such interest and penalties as may be incurred provided payment of all outstanding amounts is received on or before a date not greater than 60 days following the due date for which the request applies; and THAT if the request is to commence with respect to the January 27, 2021 due date, no penalty will be incurred if the request for the waiving of fees is received within one week of the due date and payment has not be made during that application period.

1) That Council authorize staff to rescope the Highway 48 Visioning Exercise to the Highway 48 Corridor Land Use Study; and 2) That Council authorize staff to undertake a contract amendment for the current agreement with The Planning Partnership to rescope the terms of the current Highway 48 Visioning Exercise to the Highway 48 Corridor Study; and 3) That Council authorize staff to revise the terms of the funding agreement between the Town and FLATO Developments to acknowledge the revised scope of the Highway 48 Visioning Exercise; and 4) That Council authorize Staff to facilitate the formation of a landowners group for the Highway 48 Visioning Exercise; and 5) That Council direct staff to continue to liaise with staff from the Region of York and the City of Markham in the Highway 48 Corridor Land Use Study.

1) That Council authorize Staff to allow Freedom Mobile, the “Applicant” to submit a privately initiated Pre-consultation Application to the Town to obtain approval requirements for a proposed telecommunication tower on Town-owned lands at 5061 Bethesda Road proposing a, as delineated on the attached drawings; and 2) That Council authorize Staff to allow Freedom Mobile, the “Applicant” to submit a privately initiated future Site Plan Control Application to obtain Site Plan Approval for a proposed telecommunication tower on Town- owned lands at 5061 Bethesda Road; and Page 5 of 8 Council Minutes January 19, 2021 3) That Council authorize the Mayor and Town Clerk to execute the necessary documents and agreements as may be required.

1) That Council direct Staff to notify the AGCO that the Town of Whitchurch-Stouffville objects to the application for a retail cannabis store located at 6134 Main Street; and 2) That Council direct Staff on a desired internal review process for retail cannabis store applications within the Town of Whitchurch-Stouffville on a go-forward basis; and 3) That Council direct Staff to request the Province of Ontario to include all businesses operating under the Child Care and Early Years Act, 2014 to be included within the 150-meter distance requirement for licenced cannabis retailers; and 4) That Council direct Staff to notify Honourable Paul Calandra, MPP and Honourable Doug Downey, Attorney General of Ontario; and 5) That Council request that the Province of Ontario extend the 15-day commenting period to 45 days.

1) That Council direct Staff to temporarily waive fees associated with the application for temporary sign permits as provided for in the Town’s Fees and Charges By-Law (2020-132-FI), until December 31, 2021, or as earlier rescinded by Council: and 2) That Council direct Staff to temporarily grant a “Grace Permit” of up to SIX (6) total permits for Feather Banner Sighs, Inflatable Signs, and Mobile Signs as identified in the Temporary Sign By-law (2016-165-RE), until December 31, 2021, or as earlier rescinded by Council; and 3) That Council direct Staff to extend the period of time a mobile sign permit may be issued to a period not exceeding 21 days, until December 31, 2021, or as earlier rescinded by Council.

2021-005-SU BEING A BY-LAW to deem Lot 31 and Block 44 on Registered Plan of Subdivision 65M-3119 to be land that is not within a Registered Plan of Subdivision (Katherine Crescent). 2021-006-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing number to the buildings. (Plan 65R-3257, Bethesda Road). 2021-007-RD BEING A BY-LAW to provide for the numbering of buildings along highways shown on Registered Plan 65M-4428 (Lakeshore Road and Somer Rumm Court) and to repeal By-law 2014-130-RD.

That Council read Confirmatory By-law 2021-009-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 2:28 p.m.