Council Meeting

That Council confirm the agenda, as amended.

That Council adopt the minutes from the regular meeting of Council on October 6, 2020, as circulated.

1) That Council approve the following staff report on the consent agenda and adopt the recommendations contained therein: Report No. DS-044-20 Proposed Zoning By-law Amendment – 11731 Tenth Line Developments Limited, 11731 Tenth Line (File No. ZBA20.007) (D14) 1) That Council confirm that notwithstanding that the proposed Zoning By- Law Amendment is different from that proposed at the September 22, 2020 Statutory Public Meeting, the revisions are minor in nature and that no further Statutory Public Meeting is required in accordance with Section 34(17) of the Planning Act; and Page 2 of 11 Council Minutes October 20, 2020 2) That Council enact By-law 2020-100-ZO being a By-law to amend Comprehensive Zoning By-law 2010-001-ZO by revising the site-specific zones and provisions to the subject property and direct Staff to issue a Notice of Passing.

1) That Council authorize staff to seek public and stakeholder review and comments on the draft Lincolnville Land Use Study, Draft Lincolnville Major Transit Station Area Official Plan Amendment policy framework, and Draft Lincolnville Urban Design Guidelines; 2) That Council direct staff to report back at a Statutory Public Meeting for the draft Lincolnville Major Transit Station Area Official Plan Amendment; 3) That Council request the Region of York to consider the approval of an Official Plan Amendment for York Region Major Transit Station Areas ahead of its Municipal Comprehensive Review Amendment; and, 4) That Council direct the Clerk to forward a copy of this report to York Region.

1) That Council receive Report No. LCS-022-20 for information.

1) That Council receive the correspondence from Debbie France, re: Stop Illicit Cannabis Grow Operations for information; and 2) That Council direct Staff report back on the creation of a task force strategy to address illegal cannabis grow operations.

1) That Council direct Staff to proceed with Option B for the 2021 council meeting schedule and municipal office closures, as shown below: Regular Council Meetings • January and July on the third Tuesday at 1 p.m., until Council deems appropriate. • February, April, May, June, September, October, and November on the first and third Tuesday at 1 p.m., until Council deems appropriate. • March on the first and fourth Tuesday at 1 p.m., until Council deems appropriate. • August on the fourth Tuesday at 1 p.m., until Council deems appropriate. • December on the first Tuesday at 1 p.m., until Council deems appropriate. Closed Meeting • 10:00 a.m. Closed Meeting prior to the 1:00 p.m. Regular Council Meeting Budget Meeting • November 30, and if necessary, December 1 at 9 a.m. Page 4 of 11 Council Minutes October 20, 2020 Public Planning Meetings (as required) • January, February, April, May, June, September, October, and November on the third Tuesday at 7 p.m. • March on the fourth Tuesday at 7 p.m. Alternate Public Planning Meetings (if necessary) • March, April, May, and September on the last Tuesday at 7 p.m. • November on the fourth Tuesday at 7 p.m. Municipal Office Closures • New Year’s Day – January 1, 2021 • Family Day – February 15, 2021 • Good Friday – April 2, 2021 • Easter Monday – April 5, 2021 • Victoria Day – May 24, 2021 • Canada Day – July 1, 2021 • Civic Holiday – August 2, 2021 • Labour Day – September 6, 2021 • Thanksgiving Day – October 11, 2021 • Christmas Eve

1) That Council direct staff to initiate a Heritage Conservation District Study under Part V of Ontario Heritage Act to identify and designate a Heritage Conservation District(s), instead of imposing an Interim Control By-law under Section 38 of the Planning Act, in downtown Stouffville; and 2) That Council direct Staff to replace the Stable Neighbourhoods Study for Official Plan Review with the Heritage Conservation District Study for downtown Stouffville; and Page 5 of 11 Council Minutes October 20, 2020 3) That Council direct staff to include $75,000 in the 2021 Capital budget and $35,000 in the 2022 Capital budget to complete a Heritage Conservation District Study as part of the upcoming budget deliberations.

1) That Council confirm the need to replace the Gormley Fire Suppression System with a full municipal water system to prevent possible loss of life and property; and 2) That Council request York Region to immediately initiate a process to extend full municipal services to the Gormley Industrial Secondary Plan Area under Section 3.2.6.3 a) of the Growth Plan for the Greater Golden Horseshoe; and 3) That Council direct the Clerk to forward a copy of this report to Honorable Steve Clark, Minister of Municipal Affairs and Housing; Honorable Jeff Yurek, Minister of Environment, Conservation and Parks; Honorable Paul Calandra, MPP (Markham-Stouffville); York Region Public Works; York Region Planning; and the Clerks of York Region, the City of Richmond Hill and the City of Markham; and the Regional Chair.

1) That Council approve the following recommendations, developed with input from the Parking Working Group: By-law Related Recommendations: • Remove the 3-hour parking restriction between 6pm-2am on Main Street, all year round; • Limit parking on the following streets that have been identified as either narrow or restricted by geometry: Page 6 of 11 Council Minutes October 20, 2020 • Freel Lane (currently signed for no parking, but not included in the Parking By-law); • Mill Street (extension of the existing parking restriction in place for Commercial Street to George Street); • Frederick Street; • George Street; • James Ratcliff (restrict parking at bends); • Dougherty Crescent (restrict parking at bends); • Jamesway Crescent (restrict parking at bends); • Win Timbers Crescent (restrict parking at bends). Administrative Recommendations: • Improve accessibility and functionality of the Permit System on the Town’s website to make it more user friendly; • Explore opportunities to add parking functionality to the App currently being developed by the Town; • Install signs on Main Street and in appropriate residential areas that communicate the new 3-hour parking rules as noted in the By-law section above; • Replace existing and install additional signs at main entry points throughout Whitchurch-Stouffville to communicate new 3-hour parking rules; • Increase signage for ‘Maximum 3-hour parking’ for Town parking lots; • For the lots at Park Drive, 65 Main Street and 6240 Main Stree

1) That Council authorize the Fire Chief to negotiate the renewal of the Fire Dispatch Agreement with Richmond Hill Fire and Emergency Services; and 2) That Council direct Staff to ensure the Agreement be consistent with the existing Fire Dispatch Agreement with Richmond Hill Fire and Emergency Services to the satisfaction of the Chief Administrative Officer and Town Solicitor; and 3) That Council authorize the Mayor and Clerk to sign a Fire Dispatch Agreement between the City of Richmond Hill and the Town of Whitchurch- Stouffville.

1) That Council appoint Mayor Lovatt, Councillor Smith, and Councillor Bartley to serve with a “Selection Committee”, or staff working group, in the review of funding applications and the awarding of funds to small business; and 2) That Council approve the means and timing for the first phase of distribution of Regional funding through the Town Wide Community Improvement Plan as recommended by staff, being an intake application period in November, followed by award commitments being made by Council in December 2020.

1) That Council suspend the rules and regulations of Procedural By- law 2016-001-RE, as amended, Section 8.11 Motions for Which Notice Has Been Given, to allow the Notice of Motion to be considered today.

1) That Council direct Staff to bring an amending By-law to the November 3, 2020 Council meeting, to remove the following charges from the Fees and Charges By-law: • 1f Overdue/Arrears Notices (Water & Tax accounts) $6.00; • 4a Duplicate Water Bill (Reprint) $15.00; and • 4b Duplicate Tax Bill (Reprint) $15.00.

2020-099-RD BEING A BY-LAW to establish the 0.30 metre reserve shown as Block 39 on Plan 65M-3848 (Ballyview Court) as public highway. 2020-100-ZO BEING A BY-LAW to amend By-law 2010-001-ZO of the Town of Whitchurch-Stouffville (Comprehensive Zoning By-law) for the lands located at 11731 Tenth Line (DS-044-20) 2020-101-RD BEING A BY-LAW to provide for the numbering of buildings along highways shown on Registered Plan 65M-3862 (Bayberry Street, Olive’s Gate, Maurovista Court, Pondmede Crescent) and to repeal By-law 2005-205-RD.

That Council recess at 4:34 p.m. to permit the holding of a Closed Meeting to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and • A proposed or pending acquisition or disposition of land for municipal or local board purposes (Municipal Act, Sec. 239(2)(c)); and • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

That Council read Confirmatory By-law 2020-103-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 9:49 p.m.