Council Meeting

That Council confirm the agenda, as amended.

That Council adopt the minutes from the regular meeting of Council on September 26, 2017, as circulated.

That Council receive the delegation from Ed Hakonson and Tony Paton regarding the Motorfest Car Show Cheque Presentation, for information.

That Council direct staff to undertake a traffic study to determine the need for crossing guards and/or an all-way stop at Raxlin Street, Yakefarm Boulevard, and Fairlee Circle, and report back to Council.

1) That Council endorse and support the following items to support the Environmental Stewardship Committee mandate: 1. Approval to use the “ESC” logo for letters and for promotional items, such as reusable mugs and water bottles, hats, or nominal items 2. Engagement of the public through the Town’s Communications and Social Media avenues 3. Placement of educational posters, plaques, or other similar educational tools at Town property, such as explaining the native plants at local stormwater ponds 4. The Fall 2017 “Pond Party” event

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: a. Staff Reports Report No. CAO-013-17 - Capital Projects Staffing (F05) 1) That the Public Works 2018 capital budget submission consider the deferrals to eliminate capital spikes and produce a level ten-year capital program; and 2) That Council grant pre-budget approval to add 2 permanent Capital Project positions to the capital projects section; and Page 3 of 16 Council Minutes October 10, 2017 3) That Council grant pre-budget approval to add 1 Contract (2 Year) Capital Projects Coordinator to the capital projects section; and 4) That Council approve the funding of the new positions from the capital budget and from reductions to external consulting; and 5) That Council direct staff to review the pre-qualification process and prepare a report for the 2018 program. Report No. CS-024-17 - Contract Award to Dominion Voting Systems for the Lease of Vote Tabulators for the 2018 Municipal Election (C07) 1)That Council approve the contract award to Dominion Voting Systems, through the “piggy back” clause as allowed in the Town’s Procurement By- law, for the leasing of optical scan vote tabulators for the 2018 Municipal Election in the amount of $85,247.50, plus applicable taxes, to be funded in 2018 from the election reserves; and 2)That Council authorize the Mayor and Clerk to sign the contract between the Town and Dominion Voting Systems. Report No. FS-022-17 -

That Council receive the following correspondence for information: • Town of Newmarket, re: Ontario Regulation 366-09 Display Screens and Hand-Held Devices • York Region, re: Draft Provincial Guidance on Natural Heritage System and Agricultural System • York Region, re: Proposed Amendments to the Conservation Authorities Act under Bill 139 • York Region, re:Proposed Changes to the Land Use Planning Appeal System through Bill 139, Building Better Communities and Conserving Watersheds Act, 2017 • York Region, re: Response to Ministry of Infrastructure - Proposed Municipal Asset Management Planning Regulation Page 6 of 16 Council Minutes October 10, 2017 • York Region, re: Response to Ministry of the Environment and Climate Change Discussion Paper: Addressing Food and Organic Waste in Ontario

1) That Council defer appointing a representative to participate on the TRCA Regional Watershed Alliance for 2 weeks; and 2) That Council direct staff to report back on potential representatives at the October 24, 2017 Council meeting.

1) That Council defer the grant request from Whistle Community Radio of $7,500; and 2) That Council direct staff to enter into discussions with Whistle Community Radio with respect to partnership opportunities and report back.

1) That Council approve a grant of $750 to Whitchurch-Stouffville Studio Tour; and 2) That Council request that the recipients include the Town of Whitchurch-Stouffville as a sponsor of their program.

1) That Council approve a grant of $500 to the Whitchurch- Stouffville Student Music Scholarship; and 2) That Council request that the recipients include the Town of Whitchurch-Stouffville as a sponsor of their program.

1) That Council decline a grant request of $9,000 from Shadowpath Theatre Production.

1) That Council approve a grant of $400 to the Stouffville Golden Years Club; and 2) That Council request the recipients include the Town of Whitchurch-Stouffville as a sponsor of their program.

1) That Council approve a grant of $2,000 to the Stouffville Igoma Partnership; and 2) That Council request that the recipients include the Town of Whitchurch-Stouffville as a sponsor of their program.

1) That Council approve a grant of $5,000 to Young Life of Canada; and 2) That Council request that the recipients include the Town of Whitchurch-Stouffville as a sponsor of their program.

1) That Council approve a grant of $5,000 to the WS Mayors Community Fund – Stouffville Santa Clause Parade; and 2) That Council approve the use of the $3,000 that has been designated within the Leisure and Community Services budget to the WS Mayors Community Fund – Santa Clause Parade; and 3) That Council request that the recipients include the Town of Whitchurch-Stouffville as a sponsor of their program.

1) That Council waive the WS Community grant program application process; and 2) That Council provide a grant of $700 to the Royal Canadian Legion, Branch 459 for the Remembrance Day ceremony on November 11, 2017; and 3) That Council direct staff to incorporate $1,000 into all future budgets for Remembrance Day services by the Royal Canadian Legion, Branch 459; and 4) That Council request that the recipients include the Town of Whitchurch-Stouffville as a sponsor of their program.

1) That Council receive the Dedicated Pickleball Facility Update report for information; and 2) That Council direct staff to ensure the 2017 Leisure and Community Services Master Plan being compiled by Sierra Planning and Management consultants includes a detailed recommendation specifically pertaining to the total capital costs, possible locations and proposed user fees for a dedicated pickleball facility in the Town of Whitchurch-Stouffville.

1) That Council authorize staff to exempt the McKean Lands Development from Site Alteration By-Law 2017-017-RE; and 2) That Council direct staff to execute a Site Alteration Agreement for the McKean Lands prior to Draft Plan Approval; and 3) That Council authorize the Mayor and Clerk to execute a Site Alteration Agreement for the McKean Lands.

That Council recess at 10:14 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider the following: 1. Report of the CAO, re: Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)) Page 15 of 16 Council Minutes October 10, 2017 2. Report of the Town Solicitor, re: Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality of local board (Municipal Act, Sec. 239(2)(e))

That Council read confirmatory by-law 2017-105-MS a first, second, third time and passed.

That there being no further business, Council adjourn the Council meeting at 11:33 p.m.