Council Meeting

That Council confirm the agenda, as amended.

That Council adopt the minutes from the regular meeting of Council on June 19, 2018, as circulated.

1) That Council receive the delegation by Nima Kia regarding the request to defer development charges and fees for Habitat for Humanity GTA, for information; and 2) That Council refer the delegation to staff to report back in September.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. CS-009-18 - Restricted Acts of Council After Nomination Day in a Municipal Election Year (“Lame Duck” Periods) (C07) 1) That Council enact By-law 2018-124-RE to delegate the authority to the Chief Administrative Officer and Treasurer, during lame luck periods, to authorize additional funding for approved capital projects that are underway that exceed the previous approved capital funding amounts; and 2) That the Treasurer report back to Council with an overview of any approved amounts that were funded under this delegated authority. Report No. CS-012-18 - Repeal the Close Vote Recount Policy and the Recount Advisory Committee (A09/C12) 1) That Council repeal the Municipal Election Close Vote Recount Policy; and 2) That Council enact by-law 2018-119-AP to repeal By-law 2014-092-AP, to appoint a Recount Advisory Committee. Report No. PW-024-18 – Public Works – Water/Wastewater Fees Update (F21) 1) That Council enact By-law 2018-115-FI to amend schedule “M” of the Fees and Charges By-law. Report No. CS-013-18 - Proposed Extension of Lease between The Corporation of the Town of Whitchurch-Stouffville and Fido Solutions Inc. (L07) 1) That Council approve the Lease Amendment and Extension Agreement between the Town and Fido Solutions Inc. extending the Lease originally granted to Microcell Connexions Inc. on April 1, 1997 until March 31st, 2023, with an

1) That Council authorize staff to hire two fire fighters identified within the 2018 budget; and 2) That Council defer Report No. CAO-005-18 to the August 28, 2018, Council Meeting.

1) That Council approve the Leisure & Community Services Master Plan, attached as Appendix 1; and 2) That Council receive the draft Concept Plan for Memorial Park, attached as Appendix 2 for information; and 3) That Council direct staff to commence implementation of the recommendations found within the Leisure & Community Services Master Plan, including the submission of items for Council’s consideration through future annual capital and operating budget processes; and 4) That Council direct staff to prepare an implementation plan for all Short- term recommendations, but more specifically for 2018 and 2019, and report back on priorities; and 5) That Council direct staff to report annually on the progress of the Master Plan’s implementation.

1) That Council confirm that notwithstanding that the proposed Zoning By-law Amendment is different from that proposed at the March 20, 2018 Statutory Public Meeting, the revisions are minor in nature and that no further Statutory Public Meeting is required; and 2) That Council enact By-law No. 2018-116-ZO to adopt the Zoning By-law Amendment and direct staff to issue a Notice of Passing; and 3) That Council direct staff to issue a Notice of Decision to approve Subdivision File No. 19T(W)-17.002, subject to Draft Conditions, in accordance with Section 51(31) of the Planning Act; and Page 5 of 12 Council Minutes July 17, 2018 4) That Council enact By-law 2018-120-RD, being a By-law to name the public streets within the Draft Plan of Subdivision File No. 19T(W)-17.002; and, 5) That Council allocate the equivalent of 421 persons of water capacity for 140 units [140 single detached dwellings] from the Town's 2018 Greenfield reserve.

1) That Council defer Report No. DS-046-18 to the August 28, 2018, Council Meeting

1) That Council endorse, in principle, the Terms of Reference for the Main Street Reconstruction Master Plan as presented in this report.

1) That Council authorize staff to implement a Commemorative Plaque Program, in consultation with the Heritage Advisory Committee; and 2) That Council approve the Commemorative Plaque Program as outlined in this report; and 3) That Council approve the plaque templates as indicated in this report; and Page 6 of 12 Council Minutes July 17, 2018 4) That Council direct staff to report back on Commemorative Plaque costs.

1) That Council receive Report No. PW-027-18 for information.

1) That Council endorse the Lakeshore Stabilization project as the Town’s priority for the Ontario Community Infrastructure Fund Top-Up Component application; and 2) That Council authorize staff to prepare and submit the necessary application for the Ontario Community Infrastructure Fund Top-Up Component.

1) That Council confirm that notwithstanding that the proposed Zoning By- Law Amendment is different from that proposed at the May 15, 2018 Statutory Public Meeting, the revisions are minor in nature and that no further Statutory Public Meeting is required in accordance with Section 34(17) of the Planning Act; and Page 7 of 12 Council Minutes July 17, 2018 2) That Council enact By-Law 2018-121-ZO being a By-Law to amend Comprehensive Zoning By-Law 2010-001-ZO by applying a site-specific zone and provisions to the subject property and direct staff to issue a Notice of Passing; and 3) That Council approve the Applicant’s request for the Class 4 Area Noise Classification for the subject property, in accordance with the Ministry of Environment and Climate Change (MOECC) NPC-300 Guidelines, subject to the Noise Study being completed to the satisfaction of the Director of Development Services and the recommendations of the Noise Study implemented in the Site Plan Agreement and the Building Permit.

1) That Council approve an additional project budget in the amount of $46,533.41 (taxes included) for scope changes and other potential scope changes in The Town of Whitchurch-Stouffville Water and Wastewater Master Plan.

1) That Council confirm that notwithstanding that the proposed Zoning By-law Amendment is different from that proposed at the May 15, 2018 Statutory Public Meeting, the revisions are minor in nature and that no further Statutory Public Meeting is required in accordance with Section 34(17) of the Planning Act; and 2) That Council enact By-Law No. 2018-125-ZO, being a By-Law to implement the development of the Site Plan Control Application (SPA18.004) and Draft Plan of Condominium (CDM18.001) through Zoning By-law Amendment File No. 18.003 and direct staff to issue a Notice of Passing; and Page 8 of 12 Council Minutes July 17, 2018 3) That Council allocate 147 dwelling units of water and sanitary sewer capacity the equivalent of 368 persons from the Town’s Community of Stouffville (Built Area Boundary) reserve.

1) That Council approve delegated authority to the Chief Administrative Officer (CAO) for the following administrative policies: • AP No. 05 – Pay on Assignment • AP No. 07 – Salary Range Progression • AP No. 08 – Work Outside Scheduled Hours (overtime) • AP No. 22 – Employment of Relatives • AP No. 29 – Council Meeting Activity Attendance • AP No. 30 – Vehicle Travelling Expenses • AP No. 48 – Job Evaluation • AP No. 49 – Employee Recognition • AP No. 60 – Staff Code of Conduct • AP No. 62 – Corporate Accessibility • AP No. 68 – Public Complaint Handling Policy • AP No. 72 – Corporate Identity Guidelines; and 2) That Council direct staff to bring a by-law to the August 28, 2018 Council meeting, to amend by-law 2016-046-RE being a by-law to delegate routine Council powers and duties to staff, to amend schedule A to include the listed policies.

That the following by-laws be read a first, second, third time and passed: 2018-115-FI being a By-law to amend fees or charges for services or activities provided by the Town of Whitchurch-Stouffville, By-law 2018-001-FI (Fees and Charges – Schedules “M” Water/Wastewater, Item 3a) 2018-116-ZO being a By-law to amend By-law 2010-001-ZO of the Town of Whitchurch-Stouffville (Comprehensive Zoning By-law) for the lands located at 12785 Ninth Line, as amended 2018-117-RD being a By-law to establish Part of Lot 11, Registered Plan 323 designated as Part 1 on Plan 65R-37462 and Part of Lot 2, Registered Plan 4053 designated as Parts 2 and 3 on Plan 65R-37462 as public highway (Blake Street and Burkholder Street) 2018-118-RD being a By-law to provide for the numbering of buildings along highways and for affixing numbers to the buildings and repeal By-Law 2017- 114-RD (65M-4459) 2018-119-AP being a By-law to repeal By-law 2014-092-AP, being a By-law to appoint a Recount Advisory Committee 2018-120-RD being a By-law to provide for the naming of the streets in the Savena Cove Homes Inc. Subdivision Plan 19T(W)-17.002 Part of Lot 4, Concession 9, Community of Stouffville (Meridian Drive, Conductor Avenue, Suttonrail Way and Steam Whistle Drive) 2018-121-ZO being a By-law to amend By-law 2010-001-ZO of the Town of Whitchurch-Stouffville (Comprehensive Zoning By-law) for the lands located 5769 Main Street 2018-122-RD being a By-law to provide for the naming of the streets in the Tovtel Ent

That Council recess at 5:40 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)) • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e))

That Council read Confirmatory By-law 2018-127-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 7:13 p.m.