Council Meeting

That Council confirm the agenda, as amended.

That Council adopt the minutes from the regular meeting of Council on December 5, 2017, as circulated.

That Council receive the presentation by Jon Hack, Sierra Planning and Management regarding Leisure and Community Services Master Plan, for information.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Page 2 of 7 Council Minutes December 12, 2017 a. Staff Reports Report No. PW-059-17 All-Way Stop Control – Raxlin Street//Fairlee Circle at Yakefarm Boulevard (T07) 1) That Council implement an all-way stop control at the intersection of Raxlin Street/Fairlee Circle and Yakefarm Boulevard; and 2) That Council enact By-law 2017-129-TR being a by-law to amend by-law 2008-147-TR to regulate traffic in the Town of Whitchurch-Stouffville. Report No. CS-034-17 Appointment of Members to the Heritage Advisory Committee (C12) 1) That Council enact By-law 2017-130-AP to appoint Dean Horner and Councillor Lovatt to the Heritage Advisory Committee and repeal By-law 2015-051-AP. Report No. LCS-032-17 Contract Award – Supply and Installation of Furniture for the Whitchurch-Stouffville Library and Leisure Centre Project (F18) 1) That Council approve the award for the Supply and Installation of Furniture for the Whitchurch-Stouffville Library and Leisure Centre Project to Workplace Resources in the amount of $532,252 inclusive of HST; and 2) That Council establish a contingency of $10,000 inclusive of taxes for the project to allow for any additional work or expenses that may be necessary; and 3) That Council authorize the Mayor and Clerk to sign all necessary agreements between the Town of Whitchurch-Stouffville and Workplace Resources for this work.

1) That Council receive Report No. FS-028-17 for information.

1) That Council receive the report on the Gateway Mixed Use Area/Western Approach Land Use Study Preferred Concept for information; and 2) That Council direct staff to prepare the Implementation Strategy including the Precinct Plan/Urban Design Concept and related Secondary Plan Amendment based on the Preferred Concept.

1) That Council receive Report No. CS-032-17 for information.

1) That Council enact By-law 2017-128-RE to amend Procedural By-law 2016-001-RE.

1) That Council adopt the amended Administrative Procedure No.66 - Use of Corporate Resources and Communications During Election Period (Attachment 1).

1) That Council approve the Library Website Revision in the amount of $50,000; and 2) That Council approve the purchase of the Front-end Loader in the amount of $225,000; and 3) That Council approve the amount of $137,500 for the necessary installation of a low-pressure gas line at the Leisure Centre and Public Library Expansion Project; and 4) That Council authorize the Treasurer to fund the capital requests from the appropriate Reserves.

1) That Council receive this report for information; and 2) That Council direct staff to bring forward a report on January 16, 2018 addressing any comments received from the public with respect to draft By- law 2018-001-FI being a by-law to establish fees or charges for services or activities provided by the Town of Whitchurch-Stouffville.

That the following by-laws be read a first, second, third time and passed: 2017-128-RE being a by-law to amend Procedural By-law 2016-001-RE being a by-law to govern the proceedings of Council Meetings (Appendix A "Rules and Procedures" and Appendix C "Public Notice Policy"). 2017-129-TR being a by-law to amend By-law 2008-147-TR Schedule XI, to govern and regulate traffic at the Town of Whitchurch-Stouffville at Yakefarm Boulevard and Raxlin Street/Fairlee Circle. 2017-130-AP being a by-law to appoint individuals to the Heritage Advisory Committee and repeal By-law 2015-051-AP.

That Council recess at 5:29 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider reports with the following exemption(s): • Personal matters about identifiable individuals, including municipal or local board employees (Municipal Act, Sec. 239(2)(b))

That Council read Confirmatory By-law 2017-131-MS a first, second, third time and passed.

That there being no further business, Council adjourn the meeting at 5:58 p.m.