Council Meeting

That Council confirm the agenda, as amended.

That Council recess to permit the holding of a Closed Meeting to consider matters with the following exceptions: • Labour relations or employee negotiations (Municipal Act, Sec. 239(2)(d)); and • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

1) That Council direct Staff to proceed with the hiring of a Manager of Parks.

1) That Council direct Staff to proceed with the hiring of an Executive Assistant for Mayor and Council, effective December 1, 2021.

That Council adopt the minutes from the regular meeting of Council on September 7, 2021, as circulated.

1) That Council suspend the rules and regulations of Procedural By- law 2016-001-RE, as amended, subsection (7.10) g) pertaining to Delegations, to pass a resolution other than receiving the delegation for information and referring the matter to Staff for a report back.

1) That Council receive the delegation by Jim Mason regarding the secondary naming of Park Drive to Terry Fox Way for information; and 2) That Council direct Staff to fund a sign on the north and south end of Park Drive reflecting Terry Fox Way and implement the signage as soon as possible.

1) That Council refer the delegation by Melissa Mackovski regarding dust control on North Road to Staff for a report back to Council in January 2022.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. DS-039-21 Proposed 2022 Fees and Charges for Development Services 1) That Council approve the fees proposed by Building, Engineering and Development Planning Divisions, effective January 1, 2022. Report No. CS-011-21 Proposed 2022 Fees and Charges for Corporate Services 1) That Council approve the fees proposed by Corporate Services, effective January 1, 2022.

1) That Council direct and authorize Staff to implement the requirement for all patrons to provide proof of identity and of being fully vaccinated against COVID-19 at the point of entry in all Town buildings and indoor facilities; and 2) That Council endorse Administrative Policy and Procedure No. 05: COVID-19: Staff Mandatory Vaccination Policy.

WHEREAS municipalities have the authority under the Municipal Act, 2001 S.O. 2001, c. 25, (the "Municipal Act") to pass a Noise By-law to regulate and prohibit with respect to noise; and WHEREAS in response to the COVID-19 pandemic, the Ontario government sought to accelerate construction projects in municipalities; and WHEREAS the Ontario government passed O. Reg 131120, under the Municipal Act, 2001 ("O. Reg 131/20") allowing for extended construction hours for projects associated with the healthcare sector to 24 hours a day and any other construction activity in a municipality between the hours of 6 am and 1 pm; and Page 6 of 13 Council Minutes September 21, 2021 WHEREAS O. Reg 131/20 limits a municipality's authority and enforcement through Section 451.1 of the Municipal Act, 2001 from prohibiting and regulating noise with respect to after-hour noise from construction sites; and WHEREAS there has been an increase in complaints as a result of after- hour noise caused by construction sites impacting the quiet enjoyment of the residents of Hamilton; and WHEREAS, O. Reg 131/20 is set to expire on October 7, 2021. NOW THEREFORE BE IT RESOLVED THAT The Whitchurch-Stouffville Council endorses the motion from the City of Hamilton and contact the Premier Ford and local Members of Parliament to ask that the Province to promptly expediate the expiry of Ontario Regulation 131/20, the COVID exemption for after-hours noise from construction sites.

WHEREAS Public libraries are vibrant community hubs where residents of all ages and backgrounds can learn, work, train, innovate, explore and connect; and WHEREAS The Whitchurch-Stouffville Public Library provides community members with equitable, reliable access to broadband internet; and WHEREAS The Whitchurch-Stouffville Public Library uses technology to make resources more accessible and responsive to people’s changing needs; and WHEREAS The Whitchurch-Stouffville Public Library supports local economic development through the provision of important business development and job skills programming for adults and youth; and WHEREAS The Whitchurch-Stouffville Public Library works closely with local residents to deliver valued programs and services and shares knowledge and resources; and Page 7 of 13 Council Minutes September 21, 2021 WHEREAS The Whitchurch-Stouffville Public Library continues to responsibly manage public resources with the utmost care and is committed to the sustainability of its services; and WHEREAS The Whitchurch-Stouffville Public Library recognizes the opportunity that targeted provincial investment can provide to secure more equitable access to increasingly significant digital resources and library- based services across Ontario. NOW THEREFORE BE IT RESOLVED THAT The correspondence form the Town of Newmarket regarding the Canadian Federation of Public Libraries Pre-Budget Submission, be supported; and THAT the Town of Whitchurch-Stouffville encourages t

1) That Council endorse in principle the Vision Zero program and associated Traffic Calming Strategy as outlined in this report and Attachment 1; and 2) That Council direct staff to implement a communications strategy for the Vision Zero initiative that will engage, inform and focus residents on Whitchurch-Stouffville’s mission and pursuit to achieve zero fatalities or serious injuries on our roadways; and 3) That Council direct staff to continue to seek input from the Road Watch Staff Working Group for the ongoing development and implementation of the Vision Zero program and associated traffic calming initiatives; and 4) That Council direct staff to include a budget of approximately $345,000 in the draft 2022 Capital Budget for Council consideration, to implement traffic calming initiatives, including: • Roundabout traffic calming initiatives, including signage indicating vehicle right-of-way, pavement marking improvements and raised pedestrian crossings as required. • Installation of additional traffic delineators in school and park areas, as well as areas of particular speeding concern, as determined in collaboration with York Regional Police and Town residents. • Purchase and long-term placement of radar speed signs on collector roads. • Pilot the use of video analytics and accident prediction technology at a high-risk intersection to explore the technology’s usefulness in providing the data required to create intersection improvement plans that reduce the risk of injury

1) That Council approve the fees proposed by Leisure and Community Services, effective January 1, 2022, or otherwise as indicated, with the following amendments: • That Staff omit the fees related to sections 4.1 pertaining to overview of fee changes for 2022 and 4.2 pertaining to proposed new fees in Report No. LCS-010-21; and • That Staff create a resident versus non-resident fee on rentals for town facilities and report back.

1) That Council approve the fees proposed by Public Works, effective January 1, 2022.

1) That Council direct Staff to hold the yearly burn rate at $44.25.

1) That Council approve the fees proposed by Fire and Emergency Services, effective January 1, 2022.

1) That Council direct Staff to include a provision for extended Development Charge credits for abandoned or derelict structures that are demolished at the request of the Town of Whitchurch-Stouffville in the next Development Charge Background Study; and Page 11 of 13 Council Minutes September 21, 2021 2) That Council authorize Staff to extend the Development Charge credit currently available for replacement buildings as outlined in By-law 2018- 165-FI to within ten (10) years when abandoned or derelict structures are demolished within six (6) months of receiving formal notification from the Town of Whitchurch-Stouffville, in the next Development Charge Background Study; and 3) That Council direct Staff to request that the Regional Municipality of York consider amending their DC credit policy to match the within ten (10) years offered by the Town of Whitchurch-Stouffville when abandoned or derelict structures are demolished prior to the redevelopment of lands and the demolition has been requested by the Town of Whitchurch-Stouffville, once the updated Development Charge By-law is passed.

That Council read the following By-law a first, second, third time and passed: 2021-092-TX BEING A BY-LAW to establish rates and levy taxes for 2021 for the Downtown Stouffville Area and to repeal By-law 2021-054-TX.

That Council read Confirmatory By-law 2021-094-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 6:26 p.m.