Council Meeting

That Council recess to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e))

That Council confirm the agenda, as circulated.

That Council adopt the minutes from the regular meeting of Council on May 15, 2018, as circulated.

1) That Council refer the delegation by Stephen Ecclestone and Elaine Sanders regarding Lloyd Street Road Closure to staff and report back in September.

1) That Council authorize staff to raise the Pride Flag for the month of June starting June 11, 2018; and 2) That Council refer the Town's flag policy to staff and report back in one month.

1) That Council direct staff to temporarily close the gate on Burkholder Street to limit vehicular access and refer the requests to staff to report back.

Whereas the Town of Whitchurch-Stouffville expects the Mayor to demonstrate exemplary behavior; and Whereas the Integrity Commissioner has outlined actions and behaviors that are far below the expected standard; and Whereas the actions of the Mayor have breached multiple provisions of the Code of Conduct; and Whereas the actions of the Mayor bring disrepute to the Office of Mayor; and Whereas the Mayor has improperly and falsely impugned the efforts of the Town’s staff; and Whereas the Mayor’s actions have demonstrated and reinforced the need to restrict access and contact with staff in order to prevent further incidents of harassment; and Whereas the Council of the Town of Whitchurch-Stouffville fully supports the actions of the CAO in enforcing the Town’s zero tolerance harassment policy by bringing forward these complaints. Therefore be it resolved as recommended by the Integrity Commissioner: 1) That Council receive the June 5th, 2018 report of the Integrity Commissioner for information; and 2) That the Integrity Commissioner’s report be posted on the Town of Whitchurch-Stouffville web site for public access; and 3) Since having been found to have breached the Code of Conduct, that Mayor Justin Altmann be and is hereby formally reprimanded. A recorded vote was requested. The Clerk called the question and asked each member of Council in turn: Page 4 of 12 Council Minutes June 5, 2018 For Against Mayor Altmann X Councillor Ferdinands X Councillor Hargrave X Councillor Kroon

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. FS-011-18 - By-law to Establish Rates & Levy Taxes for 2018 (F22) 1) That Council enact By-law 2018-094-TX, being a By-law to establish rates and levy taxes for the Town of Whitchurch-Stouffville for the year 2018. Report No. FS-012-18 - By-law to Establish Rates and Levy Taxes for 2018 for the Downtown Stouffville Community Improvement Area (F22) 1) That Council enact By-law 2018-095-TX, being a by-law under Section 326 of the Municipal Act to levy this special tax levy upon the properties within the Downtown Stouffville Community. Page 5 of 12 Council Minutes June 5, 2018 Report No. FS-013-18 - 2019 Budget Timetable (F05) 1) That Council approve the budget timetable as submitted; and 2) That Council recommend the same timetable for the Town’s local boards and agencies; and 3) That Council direct the Clerk set the date or dates for Council to consider the draft 2019 Operating and Capital Budgets. Report No. LCS-020-18 - Community, Physical Plant and Human Resources Policies- Whitchurch-Stouffville Museum and Community Centre (A09) 1) That Council adopt the Community Policy, as approved by the Whitchurch- Stouffville Museum and Community Centre Advisory Committee; and 2) That Council adopt the Physical Plant Policy, as approved by the Whitchurch-Stouffville Museum and Community Centre Advisory Committee; and 3) That Council adopt the Human Resourc

1) That Council receive Report No. LCS-021-18 for information.

1) That Council approve the Site Design and Temporary Property Sales Centre Agreement between Ballymore Developments (Ballantrae) Corp. and the Town of Whitchurch-Stouffville subject to minor revisions by the Town solicitor and Director of Development Services; and 2) That Council enact By-law 2018-093-RE to amend the Delegation of Authority By-law 2016-046-RE to allow the Director of Development Services or his/her designate be delegated the authority to approve all Sales Centre Applications and Agreements; and 3) That Council authorize the Mayor and Clerk to sign a Temporary Property Sales Centre Agreement between Ballymore Developments (Ballantrae) Corp. and the Town of Whitchurch-Stouffville.

1) That Council provide a conditional approval to this application subject to a finalized grading plan to the satisfaction of the Director of Development Services and finalization of comments from all agencies; and Page 8 of 12 Council Minutes June 5, 2018 2) That Council direct staff to return with this application for final approval by Council at the 3:00 p.m. Council Meeting on July 17th, 2018.

1) That Council direct staff to remove the building at 14634 Woodbine Avenue from the Town’s Built Heritage Inventory; and 2) That Council request the owner to salvage heritage materials and install an interpretive historical plaque to commemorate the site.

Whereas the safety of students and pedestrians around all schools in Whitchurch-Stouffville is a priority for the Town, and Whereas Community Safety Zones have been found useful to calm traffic and mitigate risk to students and pedestrians alike. Therefore be it resolved that Council direct staff to work together with Community Groups, local school boards, and York Regional Police in the development of a community safety zone program near all current and future schools in Whitchurch-Stouffville and report back to Council with recommendations by August 28 Council Meeting.

That Council read the following by-laws a first, second, third time and passed: 2018-087-RD being a By-law to provide for the numbering of buildings along highways and for affixing numbers to the buildings and repeal By-Law 2018- 063-RD (65M-4582) 2018-088-MS being a By-law to amend Delegation By-law 2016-046-RE (Schedule “A”) 2018-089-MS being a By-law to amend the expiry date of Part Lot Control By-law 2016-067-MS (Blocks 3 and 5, Plan 65M-4117) 2018-090-ZO being a By-law to amend By-law 2010-001-ZO of the Town of Whitchurch-Stouffville by removing the Holding Symbol (h-1) from Part of Lot 5, Concession 3 – 2005 Bethesda Road 2018-091-ZO being a By-law to amend By-law 2015-176-ZO for lands located at Part of Lot 5, Concession 3 – 2005 Bethesda Road 2018-092-TR being a By-law to amend By-law 2008-147-TR Schedule XI - Stop Signs, to govern and to regulate traffic in the Town of Whitchurch- Stouffville at Joseph Todd Road and Gar Lehman Avenue 2018-093-RE being a By-law to amend Delegation By-law 2016-046-RE (Schedule “C”) 2018-094-TX being a By-law to establish rates and levy taxes for the Town of Whitchurch-Stouffville for the year 2018 and to provide for the collection thereof 2018-095-TX being a By-law to establish rates and levy taxes for 2018 for the Downtown Stouffville Community Improvement Area

That Council recess at 9:21 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)).

1) That Council defer the appointment of the Parking Working Group to the next term of Council; and 2) That Council direct staff to prepare the necessary by-laws for inclusion in the June 19, 2018 regular Council meeting agenda to appoint: • Coreen Doucett and Jocelyn McDowell to the 19 on the Park Advisory Committee; and • Sharon McFadden to the Accessibility Advisory Committee.

That Council read Confirmatory By-law 2018-096-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 9:40 p.m.