Council Meeting

That Council confirm the agenda, as circulated.

That Council recess to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and • A proposed or pending acquisition or disposition of land for municipal or local board purposes (Municipal Act, Sec. 239(2)(c)).

1) That Council authorize staff to proceed as directed in Closed Meeting.

1) That Council direct Staff to proceed with the purchase of York Region District School Board-owned lands, Block C on Plan 65M- 2126, being the western portion of the former Stouffville District Secondary School property required to facilitate the extension of the Edward Street right-of-way to Millard Street.

That Council adopt the minutes from the regular meeting of Council on June 15, 2022, as circulated.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. CAO-007-22 Amend 2022 Council Meeting Schedule 1) That Council amend the 2022 Council Meeting Schedule to add a Special Meeting for Education and Training for a Strategic Planning Session from November 21, 2022 at 9:30 a.m. – November 22, 2022 at 4 p.m. Page 4 of 14 Council Minutes July 20, 2022 Report No. PW-013-22 Contract Award WS-RFT-22-39 - Asphalt Roadway Paving and Resurfacing 1) That Council authorize the award of Tender WS-RFT-22-39 for Asphalt Roadway Paving and Resurfacing to IPAC Paving Limited in an amount not to exceed the 2022 capital project budget of $1,800,000; and 2) That Council authorize the Mayor and Clerk to sign all necessary documents to execute an agreement between the Town IPAC Paving Limited, subject to the satisfaction of the Town Solicitor. Report No. DS-034-22 Amend 2022 Council Meeting Schedule 1) That Council amend the 2022 Council Meeting Schedule to remove the Special Meeting on Wednesday, August 3, 2022 at 7 p.m. Report No. FTS-012-22 2021 Investment Report 1) That Council receive Report No. FTS-012-22 for information. Report No. DS-035-22 2021 Census of Population Update for the Town 1) That Council receive Report No. DS-035-22 for information. Report No. LCS-007-22 Municipal Flag Policy 1) That Council approve AP No. 96 Municipal Flag Policy as outlined in Attachment 1, to include provisions regarding raisi

1) That Council defer Report No. DS-037-22 to a future Council Meeting.

1) That Council confirm that notwithstanding that the proposed Zoning By- law Amendment is different from that proposed at the April 27, 2022 Statutory Public Meeting, the revisions are minor in nature and no further Statutory Public Meeting is required in accordance with Section 34(17) of the Planning Act; and 2) That Council enact By-law 2022-078-OP being a by-law to adopt Official Plan Amendment 156 and direct Staff to issue a Notice of Adoption; and 3) That Council enact By-law 2022-079-ZO being a By-law to amend the Town’s Comprehensive Zoning By-law 2010-001-ZO by applying site- specific zones and regulations to the subject property and direct staff to issue a Notice of Passing.

1) That Council authorize staff to revoke any water allocation that was granted through a development application process (draft plan of subdivision, site plan, or consent) and is not used by June 30, 2023 within the Ballantrae-Musselman Lake Community; and 2) That Council direct staff to contact all property owners that were offered water allocation through a development application process (draft plan of subdivision, site plan, or consent) to advise property owners that their water allocation will expire by June 30, 2023 unless they proceed in the development of their properties; and 3) That Council authorize staff to reallocate the unused water allocation from property owners that did not use their water allocation to develop ready projects by June 30, 2023; and 4) That Council authorize a moratorium on all new development, where additional population allocation would be requested (including and not limited to plans of subdivision, site plan and consent applications) in the Ballantrae-Musselman Lake Community until the Regional Municipality of York provides additional water allocation for new developments the Ballantrae-Musselman Lake Community; and 5) That Council request the Regional Municipality of York to provide additional water allocation in the Ballantrae-Musselman Lake Community for the ultimate buildout subject to the Policy Planning Division’s review and mediation discussions with the Region.

WHEREAS the safety of Whitchurch-Stouffville residents, including motorists, cyclists, and pedestrians, is of primary importance; and WHEREAS West Lawn Crescent and Millard Street are local roads under the jurisdiction of the Town; and WHEREAS Town Council has authority to implement traffic calming measures on local roads under the jurisdiction of the Town; and WHEREAS local residents have reported unsafe driving on West Lawn Crescent at the roundabout intersection with Millard Street and to the north, as well as on Millard Street in the vicinity of Madori Park; and WHEREAS unsafe driving has led to concerns for the safety of pedestrians and children in the aforementioned areas. NOW THEREFORE BE IT RESOLVED THAT Council direct staff to install temporary speed humps on West Lawn Crescent north of Millard Street, and on Millard Street in the vicinity of the east/west stop bars at the intersection with Winlane Drive; and THAT Council direct staff report back on the outcome after the trial period is over; and THAT Council direct staff report back on identified problem areas in town and what traffic calming measures, including but not limited to, bump outs, speed cameras, roundabouts, speed humps, wifi cameras on light posts, etc. can be implemented for consideration during budget deliberations.

WHEREAS the Motorfest/Fast Eddie Car Show has a demonstrated history of attracting hundreds and thousands of participants and spectators to their shows here in Whitchurch-Stouffville for over 20 years; and WHEREAS the Motorfest/Fast Eddie Car show has raised hundreds of thousands of dollars in support of local, regional and national charities; and WHEREAS these car shows, like so many other events, also demonstrate an increase in traffic in local restaurant, hospitality and tourism businesses; and WHEREAS the Town of Whitchurch-Stouffville shares those goals in support of local business, especially in the Downtown core. NOW THEREFORE BE IT RESOLVED THAT Council direct Staff to waive the fees related to the use and rental of Memorial Park on September 10, 2022; and THAT Council authorize Staff to temporarily close the following roads to accommodate the car Show including; • Park Drive from (South of Main Street at the Town parking lot to the Leisure Centre entrance) • Burkholder Street (from Franklin Street to Park Drive) • Booth Drive (from Thicketwood Blvd to Park Drive); and THAT Council direct staff to bring back a report investigating the value in providing similar supports to other fully charitable/nonprofit groups in holding events in Town which provide the same benefits to the residents and businesses of the Town.

WHEREAS the Town has engaged a consultant for a Reconciliation and Engagement Plan; and WHEREAS the Jean-Baptiste Lainé site is of local and national significance; and WHEREAS the site would be enhanced through interpretive signage to provide education and information about the rich Indigenous history in Whitchurch-Stouffville for the residents; and WHEREAS residents have expressed the desire for further recognition and information about the site; and WHEREAS there is an Ontario Heritage Trust plaque at the location recognizing the significance of the site. NOW THEREFORE BE IT RESOLVED THAT Council direct staff to design, fabricate and install educational signage on a temporary basis at the Jean-Baptiste Lainé site; and THAT Council direct staff to undertake discussions with the Huron Wendat Nation, Williams Treaty Nation, Colliers Project Leaders, and other stakeholders, to explore the feasibility of creating permanent interpretive signage in the area of the Jean-Baptiste Lainé site; and THAT Council direct staff to bring an update and corresponding report to a future Council meeting for consideration.

1) That Council suspend the rules and regulations of Procedural By- law 2016-001-RE, as amended, Section 8.13 Reconsideration of Council Decision, to allow the resolution to be considered today.

WHEREAS Councillors for the Town of Whitchurch-Stouffville are currently part-time and receive remuneration at a part-time level of pay; and WHEREAS on February 2, 2022, Council directed Staff to schedule all Regular Council Meetings for the next term of Council at 10 a.m. with the Closed Council Meetings being held one hour prior at 9 a.m.; and WHEREAS the Town of Whitchurch-Stouffville states Councillors are part-time; 10 a.m. only meetings preclude possible new candidates from running in this 2022 election and impedes our residents by not providing alternate evening options to partake in their democratic right to delegate council; and WHEREAS our comparator N6 partners provide options of day and evening meetings: Town of Aurora 7 p.m.; Town of East Gwillimbury 10 a.m. & 6 p.m.; Georgina 9 a.m. & 7 p.m.; Newmarket 7 p.m.; and Township of King 6 p.m. NOW THEREFORE BE IT RESOLVED THAT Council direct Staff to schedule all Regular Council Meetings for the next term of Council as follows: • Months with 2 Regular Council Meetings: first meeting 7 p.m. and second meeting 9 a.m.; and • Months with 1 Regular Council Meeting: meeting 7 p.m.

That Council read the following By-laws a first, second, third time and passed: 2022-073-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing numbers to the buildings (Park Drive as shown on Plans 51, 410, 418 and 1155; and 22 and 28 Tindale Road, formerly parts of 37 Park Drive) and to repeal By-law 1990-155. 2022-074-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing numbers to the buildings (Hoover Park Drive, Sam’s Way and Rougeview Avenue - Plan 65M-3951, Plan 65R- 39483 and Plan 65R-39641) and to repeal By-law 2007-030-RD. 2022-075-RD BEING A BY-LAW to establish the 0.30 metre reserve, being Part of Reserve Block 25 on Plan 65M-4419, legally described as Part 1 on Plan 65R-39930 (Rowbotham Gate), as public highway. 2022-076-MS BEING A BY-LAW to designate certain lands on a registered plan of subdivision as not being subject to Part Lot Control (Block 75, Plan 65M-4666). 2022-077-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing numbers to the buildings (114, and 124, William Street, formerly parts of 118 William Street and 128 William Street, formerly part of 132 William Street, Plan 65R-38980). 2022-078-OP BEING A BY-LAW to adopt Official Plan Amendment No. 156 to the Official Plan for the Town of Whitchurch-Stouffville Planning Area which, on the 20th day of July, 2022 comprised all the lands within the municipal boundary of the area municipality o

That Council read Confirmatory By-law 2022-083-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 4:17 p.m.