Council Meeting

That Council confirm the agenda, as amended.

That Council adopt the minutes from the regular meeting of Council on September 11, 2018, and special meeting of Council on September 17, 2018, as circulated.

1) That Council defer this request to the Special Events Advisory Committee for a report back on the November 20, 2018 Council meeting.

1) That Council receive the memorandum from the Environmental Stewardship Committee for information.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. CS-015-18 - 2019 Council Meeting Schedule and Municipal Office Closures (C00) 1) That Council approve the 2019 Council Meeting Schedule and Municipal Office Closures as follows (Attachment 1 – Option A), unless otherwise provided by a Resolution of Council: Regular Council Meetings •February, March, April, May, June, and November on the first Tuesday at 7 p.m. and third Tuesday at 3 p.m. •January 22, July 16 and August 27, September 24, and October 22 at 3 p.m. •September 10, October 8, and December 3 at 7 p.m. Budget Meeting •February 26, and if necessary, February 27 at 9 a.m. Page 3 of 10 Council Minutes September 25, 2018 Public Planning Meetings (as required) •January, February, March, April, May, June, and November on the third Tuesday at 7 p.m. •September 24 and October 22 at 7 p.m. Alternate Public Planning Meetings (if necessary) •April 23 and November 26 at 7 p.m. Municipal Office Closures •New Year’s Day – January 1, 2019 •Family Day – February 18, 2019 •Good Friday – April 19, 2019 •Easter Monday – April 22, 2019 •Victoria Day – May 20, 2019 •Canada Day – July 1, 2019 •Civic Holiday – August 5, 2019 •Labour Day – September 2, 2019 •Thanksgiving Day – October 14, 2019 •Christmas Eve – December 24, 2019 •Christmas Day – December 25, 2019 •Boxing Day – December 26, 2019 •Municipal Office Closure – December 27, 2019 •Municipal Office Closu

1) That Council directs staff to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for the Town of Whitchurch-Stouffville Corporate Asset Management Plan; and 2) That the Town of Whitchurch-Stouffville commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program: • Create an Asset Management Steering Committee, • Integrate all current masterplans (Transportation, Leisure, Water/Wastewater) to the Asset Management Plan, • Complete a state of local infrastructure assessment, • Develop Levels of Service for all primary asset classes, • Develop a financing strategy that includes a future renewal investment needs projection, and, • Assess compliance to the Ontario Infrastructure for Jobs and Prosperity Act, O. Reg 588/17 Page 6 of 10 Council Minutes September 25, 2018 3) That the Town of Whitchurch-Stouffville commits $78,998.30 from its budget towards the cost of this initiative; and 4) That Council direct staff to provide a training session for Council prior to July 2019.

1) That Council approve the Town of Whitchurch Stouffville 2018 Development Charges Background Study (DCBS), dated July 12, 2018, as amended September 21, 2018; and 2) That Council approve the capital project listing set out in Chapter 5 of the DCBS dated July 12, 2018, as amended, and subject to further annual review during the capital budget process; and 3) That Council determine that no further public meetings are required; and 4) That Council enact By-law 2018-142-FI, “A By-law to establish the development charges for the Town of Whitchurch-Stouffville” as amended; and 5) That staff report back to Council with an update on the status of outstanding issues prior to the implementation of the new By-law.

That the following by-laws be read a first, second, third time and passed: 2018-142-FI being a By-law to establish development charges for the Corporation of the Town of Whitchurch-Stouffville and repeal By-laws 2013- 180-FI and 2016-040-FI, as amended 2018-143-AP being a By-law to appoint individuals to the Whitchurch- Stouffville Environmental Stewardship Committee, and to repeal By-law 2017-115-AP 2018-144-RD being a By-law to assume certain highways and public works for public use (Brucefield Court, Andrew Green Crescent, Haroldcrest Lane, segments of John Davis Gate, Edgevalley Road, Creekland Avenue, West Lawn Crescent and Glad Park Avenue)

That Council recess at 4:01 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e))

1) That Council approve the Minutes of Settlement in principle and authorize the Mayor and Clerk to execute the Minutes of Settlement, subject to any revisions by the Town Solicitor as may be necessary; and 2) That Council endorse the draft Zoning By-law and direct staff to forward it to the Local Planning Appeal Tribunal; and 3) That Council authorize staff to seek Local Planning Appeal Tribunal Order with regards to the draft Zoning by-law amendment.

1) That Council approve Administrative Policy and Procedure No. 76: Council – Staff Relations Protocol, and Administrative Procedure No. 39: Council/Staff Communications, as amended.

That Council read Confirmatory By-law 2018-146-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 5:33 p.m.