Council Meeting

That Council confirm the agenda, as circulated.

That Council adopt the minutes from the regular meeting of Council on November 3, 2020, as circulated.

1) That Council receive the delegation from the residents of 55 Dougherty Crescent and 57 Dougherty Crescent regarding the request for reimbursement from the Town due to a water main break for information; and 2) That Council refer the matter to Staff for a report back to Council at the December 1, 2020 meeting.

1) That Council direct Staff to consider the inclusion of sidewalks in all future new and updated streetscape projects.

1) That Council approve the following staff report on the consent agenda and adopt the recommendations contained therein: Report No. FTS-023-20 Savena Cove Funding Agreement 1) That Council approve that project #1096 as shown in the 2020 5-year Capital Plan, comprising the water system projects W20 & W21, be advanced from the projected year of construction of 2022 to 2020; and 2) That Council approve a change in the funding as provided in the 2018 Development Charge Background Study and addendum (collectively the DCBS) for projects as follows: Post Period & Benefit Development Charges Project to Existing Eligible W20 $116,241 $33,718 W21 $5,495 $21,981 WW20 - $2,415,590 WW21 $66,105 $69,462 Total $187,841 $2,540,751 3) That Council direct staff to include the adjusted amounts for the relevant projects in the next DCBS and by-law revision.

1) That Council approve AP No. 91 - Unclaimed Security Deposits Policy; and 2) That the Treasurer be authorized to transfer unclaimed deposits placed prior to 2013, into general funds for 2021; and 3) That Council approve delegated authority to the Chief Administrative Officer for any future amendments to AP No. 91; and 4) That Council direct Staff to report back at the December 2, 2020 Budget Meeting with a finalized number for transfer.

1) That Council authorize the award of Request for Proposal WS-RFP-20-42 Municipal Approvals, Permitting, and By-Law Solution to N. Harris Computer Corporation in the total amount of $ 942,248 for a 5-year agreement, inclusive of HST; and 2) That Council authorize the Mayor and Clerk to sign the necessary documents to execute the agreement for the acquisition of the Municipal Approvals, Permitting, and By-Law Solution between the Town of Whitchurch-Stouffville and N. Harris Computer Corporation, subject to any revisions made by the Town Solicitor.

1) That Council approve the Motus O Dance Theatre grant, as outlined in option A of Report No. LCS-023-20; and 2) That Council defer the discussion and decision on the Latcham Art Centre grant to the 2021 budget review.

1) That Council approve the fees proposed by Building, Engineering and Planning Divisions effective January 1, 2021.

2020-111-RD BEING A BY-LAW to stop up and close the walkway off Katherine Crescent, being Block 44 on Plan 65M-3119, in the Town of Whitchurch-Stouffville. (CAO-008-17) Page 5 of 7 Council Minutes November 17, 2020 2020-112-RD BEING A BY-LAW to provide for the numbering of buildings along highways shown on Registered Plan 65M-4254 (Pine Vista Avenue, Whitewood Drive, Fawn Grove, Pleasant Valley Drive) and to repeal By-law 2017-078-RD. 2020-113-RD BEING A BY-LAW to provide for the numbering of buildings along highways shown on Registered Plan 65M-4109, 65R-36756, 65R- 10211, 65R-31347, 65R-32876, 65R-32948, and 65R-36330 (Woodbine Avenue, Brillinger Industrial Place, Stouffville Road and Gordon Collins Drive) and to repeal By-law 2016-054-RD. 2020-114-MS BEING A BY-LAW to designate certain lands on a registered plan of subdivision as not being subject to Part Lot Control (Blocks 123, 129, 130, 131, 132, 133, 134, 135, 155, 156, 157, 158, 159, 160, 161 and 162 Plan 65M-4663).

That Council recess at 2:30 p.m. to permit the holding of a Closed Meeting to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)).

That Council read Confirmatory By-law 2020-116-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 4:15 p.m.