Council Meeting

That Council confirm the agenda, as circulated.

That Council adopt the minutes from the regular meeting of Council on December 11, 2018, and special meeting of Council on December 11, 2018, December 18, 2018, January 8, 2019, January 10, 2019, January 15, 2019 (5 p.m.) and January 15, 2019 (7 p.m.), as circulated.

1) That Council receive the presentation regarding Central Counties Tourism by Chuck Thibeault and Samantha Wainberg for information.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. LCS-001-19 - Emergency Response Program for the Stouffville Arena (H04) (R05) 1) That Council receive Report No. LCS-001-19 for information. Report No. LCS-003-19 - Community Mail Box (CMB) Installation License Agreement Update for the Lemonville Community Centre (L04) (R05) 1) That Council direct staff to enter into a (15) fifteen-year Community Mail Box (CMB) License Agreement with Canada Post Corporation starting February 1st, 2019; and 2) That Council authorize the Mayor and Clerk to sign any necessary documents, subject to any revisions made by the Town Solicitor. Report No. DS-003-19 - Phase 3 Roads Environmental Assessment (D03) 1) That Council approve the Terms of Reference and direct staff to proceed to procurement for the Phase 3 Roads Environmental Assessment Study; and 2) That Council authorize the Mayor and Clerk to sign the Wingarden - Tondream EA Funding Agreement, subject to any revisions made by the Town Solicitor. Council Minutes January 22, 2019 Report No. CAO-006-19 - 2019 Council Meeting Schedule and Municipal Office Closures (C00) 1) That Council amends the 2019 Council Meeting Schedule and Municipal Office Closures to add two Education and Training Sessions, as follows: • Bus Tour: February 1, 2019, at 9am • Strategic Planning Session: March 19, 2019, 6pm - March 20, 2019, 4pm Report No. FTS-002-19 - Pre-Budget Approval to E

1) That Council receive the correspondence from York Region, re: Town of Whitchurch-Stouffville - Appointment of Councillor Ferdinands as the Alternate Member of Regional Council and to the Lake Simcoe Region Conservation Authority for information.

1) That Council approve the proposed rental fees for the Barrier-Free, Fully Accessible Mobile Washroom and Changeroom for the 2019 Season; and 2) That Council authorize staff to increase the security deposit to $1,000 and revise the rental agreement to ensure compliance with the provisions within the agreement; and 3) That Council limit delivery of the Accessible Trailer to within a 30 km radius of the Town of Whitchurch-Stouffville.

1) That Council receive Report No. DS-002-19 for information; and 2) That Council direct the Clerk to forward a copy of Report No. DS-002-19 to the Ministry of Municipal Affairs and Housing for information.

1) That Council defer the consideration of the sale of 16895 McCowan Road – Lot 1 on Plan 491 to a future meeting.

1) That Council enact By-law 2019-009-TR to amend the Traffic By-law for implementation of Community Safety Zones in Various School Zones and Stop Signs at the Intersection of Burkholder Street and Franklin Street; and 2) That Council direct staff to bring back a by-law to extend the community safety zone for Summitview Public School.

That Council read the following by-laws a first, second, third time and passed: 2019-005-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing numbers to the buildings and to repeal By- law 2011-067-RD. (Plan 65M-4224) (Yorkleigh Circle, Robirwin Street, Grice Circle, Collie Crescent, Sandiford Drive). 2019-006-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing numbers to the buildings and to repeal By- law 2016-054-RD. (Plans 65M-4109, 65R-10211, 65R-31347, 65R-32876, 65R-32948, 65R-36330 and 65R-36756) (Woodbine Avenue, Gordon Collins Drive, Brillinger Industrial Place, Stouffville Road). Council Minutes January 22, 2019 2019-008-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing numbers to the buildings and repealing By- Law 2018-118-RD (65M-4459) (Noah’s Farm Trail, Clarinet Lane, Drum Street, Trumpet Street, Flute Street, Forsyth Farm Drive, Greenwood Road). 2019-009-TR BEING A BY-LAW to amend By-law 2008-147-TR, to regulate traffic in the Town of Whitchurch-Stouffville. (Report No. PW-001-19)

That Council recess at 3:59 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)) • Litigation or potential litigation, including matters before administration tribunals, affecting the municipality or local board (Municipal Act, Sec. 239(2)(e))

1) That Council enact By-law 2019-011-RE to establish the Terms of Reference for the Whitchurch-Stouffville Public Library Board to allow 8 members at large and 1 Councillor Appointee; and 2) That Council enact By-law 2019-012-AP to appoint Conrad Lee as an additional member to the Whitchurch-Stouffville Public Library Board for the 2018-2022 term of Council.

That Council read the following by-laws a first, second, third time and passed: 2019-011-RE being a by-law to establish the Terms of Reference for the Whitchurch-Stouffville Public Library Board. 2019-012-AP being a by-law to appoint individuals to the Whitchurch-Stouffville Public Library Board for 2018 – 2022 Term, and repeal By-law 2018-167-AP.

That Council read Confirmatory By-law 2019-013-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 5:09 p.m.