Council Meeting

That Council adopt the minutes from the regular meeting of Council on May 2, 2017, as circulated.

That Council receive the presentation by Mohamed Alkoka and Anthony Irving regarding “Creating Connections in Whitchurch- Stouffville” (Metrolinx Regional Express Rail Program) for information.

That Council approve all staff reports on the consent agenda, with the exception of items that have been

That Council receive the following correspondence for information with the exception of correspondence that have been

That Council support York Region’s by-law regarding changing the composition and size of Regional Council by increasing the number of members from The Corporation of the City of Vaughan from four to five.

1) That Council authorize staff to waive fees for Road and Lane Closures of Town roads related to the Ministry of Transportation Contract 2014-2051; and 2) That Council direct staff to retain all funds currently submitted as an additional road damage security deposit until the completion of the project.

1) That Council support staff’s recommendation to eliminate the current Vacancy Rebate Program for vacant eligible commercial and industrial properties; and 2) That Council direct staff to continue to participate in ongoing discussions with property tax policy representatives of area municipalities and Regional staff and report back on the final recommendation(s) made to Regional Council, and if approved, sent to the Province for regulatory approval.

1) That Council direct staff to enter into the Small Cell - Master License Agreement with Bell Mobility Inc.; and 2) That Council authorize the Mayor and Clerk to sign all necessary agreements between the Town of Whitchurch-Stouffville and Bell Mobility Inc.

1) That Council approve the award of Tender WS-RFT-17-64 to Royal Oak Tree Services for the supply and planting of trees in the amount of $410,868.00 inclusive of HST for a period of two (2) years (2017 and 2018); and Page 7 of 13 Council Minutes May 16, 2017 2) That Council authorize the award of additional work in 2018 based on approved budgets in these years; and 3) That Council authorize the Mayor and Clerk to sign all necessary documents to execute the agreement between the Town of Whitchurch- Stouffville and Royal Oak Tree Services for WS-RFT-17-64.

1) That Council approve the award of Tender WS-RFT-17-69 to Robert B. Somerville Co. Limited for the reconstruction of Main Street, from Park Drive to Stouffer Street in the amount of $2,808,057.33 inclusive of HST; and 2) That Council approve a construction contingency amount up to $202,062.59 including all applicable taxes (representing 7% of the project value) be approved to address unforeseen circumstances that may arise resulting in additional work; and 3) That Council approve the award of Project Management Services of $16,183.45 to Municipal Engineering Solutions and a Contract Administration budget of $110,734.35 to exp Services Inc., including all applicable taxes, in support of project delivery; and 4) That Council authorize the Mayor and Clerk to sign all necessary documents to enter into these contracts.

1) That Council approve the sole source award to Neptune Technology Group for water meter reading services at an estimated cost of $17,356.80 per reading for the three remaining billing periods in 2017; and Page 8 of 13 Council Minutes May 16, 2017 2) That Council authorize staff to extend the contract into 2018 for a maximum of two billing periods as needed and subject to the Contractor maintaining Vendor Performance rating of good or better; and 3) That Council authorize the Mayor and Clerk to sign all necessary documents to execute the agreement between the Town and Neptune Technology Group and complete the procurement.

1) That Council approve the cooperative purchase award for the supply and delivery of Cisco networking equipment to OnX Enterprise Solutions Ltd. at a cost of up to approximately $430,000 inclusive of taxes; and 2) That Council authorize the Mayor and Clerk designate to sign all necessary documents between the Town of Whitchurch-Stouffville and OnX Enterprise Solutions Ltd.

1) That Council direct staff to ensure the 2017 Leisure and Community Services Department Master Plan Update includes a full community consultation process and comprehensive review including cost to relocate the stored Park Drive skate park equipment. Page 9 of 13 Council Minutes May 16, 2017 A recorded vote was requested. The Deputy Clerk called the question and asked each member of Council in turn: For Against Councillor Lovatt X Councillor Hargrave X Councillor Upton X Mayor Altmann X Councillor Kroon X Councillor Ferdinands X Councillor Smith X 6 1

1) That Council waive the WS Community Grant Program application process for the residents of Westfield Estates, due to the time sensitive nature of this request; and 2) That Council direct staff to provide grant of $235 to cover $30 processing fee, $50 Public Works Processing fee, Road signs and barricades for $55 and $100 for 10 picnic tables for the residents of Westfield Estates to hold a neighbourhood Canada 150 party in early June.

Whereas Council recognizes the importance of the ongoing and upcoming Canada150 celebrations being organized by the Town of Whitchurch-Stouffville; and Whereas Council recognizes the need to beautify the community in anticipation of thousands of visitors during the summer months; and Whereas Council understands that the Town was unsuccessful in their request for funding from the Federal government’s Canada 150 Fund in the amount of $38,300; and Whereas Council recognizes the need for additional funds to help purchase street banners above and beyond the allocated $4,000 earmarked by the Town’s Canada150 Committee. Now therefore be it resolved: 1) That Council allow for additional funds in the amount of $8,000 to go towards the purchase of street banners for Whitchurch- Stouffville’s Canada 150 Celebrations; and 2) That Council authorize the Treasurer to provide the necessary funds.

That Council read the following by-laws a first, second, and third time and passed: 2017-050-BU being a by-law to authorize the signing of a Demolition Deferral Agreement (6556 Bethesda Sideroad). Page 11 of 13 Council Minutes May 16, 2017 2017-051-AP being a by-law to appoint individuals to the Whitchurch- Stouffville Environmental Stewardship Committee, and to repeal By-law 2017-024-AP.

That Council recess at 4:57 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider the following items: 1. Verbal Report of the Town Solicitor, re: Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)) - CMR Construction 2. Report of the Town Solicitor, re: Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)) – 14857 and 14547 Highway 48 (L03)

That Council read Confirmatory by-law 2017-052-MS a first, second, and third time and passed.

That there being no further business, Council adjourn the meeting at 5:37 p.m.