Council Meeting

That Council confirm the agenda, as circulated.

1) That Council adopt the minutes from the regular meeting of Council on January 16, 2018 and special meeting of Council on January 24, 2018, as circulated; and 2) That Council adopt the minutes from the regular meeting of Council on January 23, 2018, as amended on page 3 of 8 as follows: Replace 1) That operating budget for the Library be amended to include 1 FTE starting in April, and 3 FTE starting in August with a budget increase of $40,000. With 1) That operating budget for the Library be amended to include 1 PTE starting in April, and 3 PTE starting in August.

Page 2 of 7 Council Minutes February 6, 2018 That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. PW-004-18 Sump Pump and Rooftop Downspout Connections to Municipal Sanitary Sewer System (E08) 1) That Council approve a Special Policy Area permitting sump pump and foundation drain connections to the sanitary sewer system from existing buildings and requiring that these connections be removed during any future demolition, reconstruction or expansion of the existing building; and 2) That Council approve pro-active disconnection of roof top downspouts within the Special Policy Area, during Capital Reconstruction, unless resultant on-property drainage concerns cannot otherwise be mitigated; and 3) That Council direct staff to report back with information related to the creation and implementation of a Sewer Use Education Program and Municipal Grant for Sewer Disconnection program; and 4) That Staff prepare the necessary amendment to the Sewer Use By-Law. Report No. PW-006-18 Update on Amendments to the Blue Box Program Plan (E07) 1) That Council receive this report for information purposes.

1) That Council endorse Option “C” - Enhancements to the existing IPS and existing intersection without relocation; Signage and pavement marking enhancements to the existing IPS for increased visibility and driver awareness.

1) That Council receive the comments and subsequent responses from the Public Information Session and Special Council Meeting held on June 9, 2016 and December 7, 2017 for the proposed site alteration at 13333/13473 Warden Avenue; and 2) That Council defer Report No. DS-003-18; and 3) That staff undertake a best practices review of fill by-laws and fees and prepare a report for Council consideration within the next 45 days.

1) That Council approve the award of tender WS-RFT-17-158 to A&G The Road Cleaners Ltd. for the supply and operation of street sweepers for 2018 with an estimated annual value of $138,169.62 per year (including HST); and 2) That Council authorize staff to adjust the contract quantities and contract value based on the annual requirements for work and approved budgets in 2018 and in future years; and 3) That Council authorize the Mayor and Clerk to sign all necessary documents to execute the contract between the Town of Whitchurch- Stouffville and A&G The Road Cleaners Ltd. for WS-RFT-17-158 – Road Sweeping Services.

That Council read the following by-laws a first, second, third time and passed: 2018-013-SU being a by-law to deem certain lands within Registered Plan of Subdivision 65M-3469 to be lands that are not within a Registered Plan of Subdivision (Ballantrae Road). (Note: Council deemed Block 65 on Plan 65M-3469, being Parts 1 and 2 on Plan 65R-37420, to be surplus land and resolved that it be offered for sale by resolution dated July 18, 2017) 2018-014-RD being a by-law to provide for the numbering of buildings along highways and for affixing numbers to the buildings (Birkett Way, Borinsky Lane, Jake Smith Way, Brownsberger Road, Spofford Drive, Buttonleaf Crescent, Bert Bell Court, and Ken Betz Court).

That Council recess at 7:52 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exception(s): • Personal matters about identifiable individuals, including municipal or local board employees (Municipal Act, Sec. 239(2)(b))

1) That Council direct Staff to enter into an agreement with the recommended Integrity Commissioner, to the satisfaction of the Town Solicitor, to perform the role of Integrity Commissioner for the Town of Whitchurch-Stouffville for a five (5) year period; and 2) That Council authorize the Mayor and Clerk to sign all necessary documents; and 3) That Council, once all necessary documents are signed by both parties, release Ms. Craig from the agreement from interim Integrity Commissioner Services.

That Council read Confirmatory By-law a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 9:19 p.m.