Council Meeting

That Council confirm the agenda, as circulated.

That Council adopt the minutes from the regular meeting of Council on November 21, 2017, as circulated.

That Council receive the delegation by Sue Sherban regarding Council Policy Expense Accounts for information; and That Council direct staff to report back on a Council expense spending policy by the end of the first quarter of 2018.

That Council receive the delegation by Kevin Ker regarding Official Guinness World Record Certificate Ceremony for information.

That Council approve to have a bronze statue of Smiley donated to the WS Public Library; and That Council refer this delegation to staff for further consideration in regards to the Naming Right and Sponsorship Policy and report back.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: a. Staff Reports Report No. FS-027-17 - By-law to Levy an Interim Tax Rate for 2018 (F21) 1) That Council enact the Interim Tax Rate By-law 2017-124-TX to provide for an interim tax levy in 2018. Report No. DS-047-17 Request for Exemption of Draft Plan of Condominium (CDM17.004) Norstar Whitchurch Inc., 155 Mostar Street, Community of Stouffville, Block 1 Registered Plan 65M-4142 (D07) 1) That Council approve the Request for Exemption from Draft Plan of Condominium in accordance with the provisions of Section 9 of the Condominium Act, 1998 (Approval of a Standard Condominium, one building, total of 17 industrial units, 105 parking spaces, and 17 loading spaces) located in Block 1 Registered Plan 65M-4142. Report No. DS-041-17 Subdivision Assumption - Villa Paraso Home Corporation - Registered Plan 65M-4412 - Community of Stouffville (D12) 1) That Council enact By-law No. 2017-121-RD, being a by-law to assume public works and services within Plans 65M-4412 and 65R-34934. Report No. FR-003-17 Contract Award for Fire Services Cost Recovery Program (F18) 1) That Council approve the Sole Source award to Fire Marque Inc. for the purpose of a Fire Services Cost Recovery Program; and Page 3 of 9 Council Minutes December 5, 2017 2) That Council authorize Fire Marque Inc. to recover firefighting costs on behalf of the Town of Whitchurch-Stouffville; and direct staff t

That Council receive the following correspondence for information: 1. York Region, re: Notice of Completion Municipal Class Environment Assessment Study 2. York Region, re: Property Tax Treatment for Regional Transit Facilities 3. York Region, re: Holiday Shopping Bylaw 4. York Region, re: Environmental Service Water and Wastewater Capital Infrastructure Status Update 5. York Region, re: Elimination of Vacant Unit Rebate Program 6. York Region, re: Draft Metrolinx 2041 Regional Transportation Plan 7. York Region, re: Creating a Regional Climate Change Action Plan

1) That Council approve dedicated use of the meeting room at Latcham Hall, for a home base for the ABLE Network, Monday through Friday, 8am – 4:30pm; and Page 4 of 9 Council Minutes December 5, 2017 2) That Council approve Staff to enter into a new lease agreement with The ABLE Network for 253 sq. ft., the meeting room at Latcham Hall; and 3) That Council approve the lease for a two (2) year term with an optional renewal of three (3), one (1) year terms, at a rate of $7.00/sq. ft., plus annual escalation in accordance with the inflation rate in Ontario; and 4) That Council authorize the Mayor and Clerk to sign the necessary documents; and 5) That the first year of the cost of rental of Latcham Hall by The ABLE Network, costing $1770.00 be paid via Grants and Donations which has the funds available; and 6) That the first year of the cost of rental of Latcham Hall by The ABLE Network, costing $1770.00, be paid via Grants and Donations which has the funds available.

1) That Council receive the report titled Stouffville Creek Petroleum Hydrocarbon Spill Response and Site Management Costs for information; and 2) That Council authorize Staff to proceed with the Phase 2 Environmental Site Assessment, and report back to Council with results and required action; and 3) That Council authorize the Treasurer to fund the costs associated with this project from the Working Capital Reserves as an unanticipated emergency response.

1) That Council endorse a modified construction schedule for the Main Street reconstruction project with the anticipated next phase of construction

1) That Council receive the nine-month budget variance report for information.

1) That Council approve Option A - Establish a Cemetery Reference Group; and 2) That Council authorize staff to incorporate $60,000 into the Leisure & Community Services capital budget in 2018, subject to Council approval during budget deliberations, to ensure sufficient funding to maintain Town cemeteries.

That Council read the following by-laws a first, second, third time and passed: 2017-121-RD being a by-law to assume certain highways and public works for public use (segments of Edgevalley Road, Creekland Avenue, West Lawn Crescent, Green Spruce Road, Glad Park Avenue and Kellington Trail). (Report No. DS-041-17) 2017-122-RD being a by-law to provide for the numbering of buildings along highways and for affixing numbers to the buildings (Birkett Way, Borinsky Lane, Jake Smith Way, Brownsberger Road, Spofford Drive, Buttonleaf Crescent, Bert Bell Court, and Ken Betz Court). 2017-123-RE being a by-law to establish Terms of Reference for the Whitchurch-Stouffville Community Reference Group and to repeal By-law 2011-049-RE. (Report No. CS-030-17) 2017-124-TX being a by-law to levy an Interim Rate for 2018 upon the taxable properties of The Corporation of the Town of Whitchurch-Stouffville and to repeal By-law 2016-163-TX. (Report No. FS-027-17)

That Council recess at 9.55 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider reports with the following exemption(s): • Personal matters about identifiable individuals, including municipal or local board employees (Municipal Act, Sec. 239(2)(b))

1) That Council direct staff to disperse funds from the Thomas Williamson and Alexander Grubin Trust Funds as instructed in Closed Meeting.

That Council read Confirmatory By-law 2017-126-MS a first, second, third time and passed.

That there being no further business, Council adjourn the meeting at 10:12 p.m.