Council Meeting

That Council confirm the agenda, as circulated.

That Council adopt the minutes from the regular meeting of Council on September 25, 2018 and special meeting of council on November 6, 2018, as circulated.

1) That Council direct staff to use their resources to promote the Evergreen Hospice Seminar and Memorial.

1) That Council direct staff to re-evaluate 5318 Main St. on the Built Heritage Inventory as per the Cultural Heritage Impact Assessment for important cultural components to Heritage; and 2) That Council request staff report to Council on designation of 3291 Stouffville Rd; and 3) That Council direct staff to prepare a report with regard to the Grain Elevator Plaque.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. DS-058-18 - Confirming Contract Award – WS-RFT-17-164, Edward Street Municipal Class Environmental Assessment Study (D03) 1) That Council confirm the award of tender WS-RFT-17-164 - Edward Street Municipal Class Environmental Assessment Study to Ainley Group; and 2) That Council authorize the Mayor and Clerk to sign all necessary documents to execute the contract between the Town of Whitchurch- Stouffville and Ainley Group for Edward Road Municipal Class Environmental Assessment Study. Report No. DS-057-18 - Water and Wastewater Master Plan – Information Report (D03) 1) That Council receive the Water and Wastewater Master Plan Study as posted on the Town Website and the Executive Summary as provided in Attachment 1 for information purposes only. Report No. LCS-036-18 - Lease Agreement with User Groups - Town Owned Facilities 2018 (L04) 1) That Council authorize staff to enter into a new lease agreement with the Whitchurch-Stouffville Softball Association for 288 sq. ft. of office space at the Stouffville Arena starting February 1, 2019; and 2) That Council authorize staff to enter into a new lease agreement with the Whitchurch-Stouffville Soccer Club for 391 sq. ft. of office space at Soccer City starting October 2, 2018; and 3) That both lease agreements be for a (4) four-year term with an optional renewal of (1) one additional one-year term, at

1) That Council consider authorizing the Town to enter into an agreement with the Association of Municipalities of Ontario to participate in the Main Street Revitalization Initiative; and 2) That Council enact By-law 2018-154-FI, being a by-law to confirm the Municipality’s participation in the Main Street Revitalization Initiative; and 3) That Council authorize the Mayor and Clerk to sign any documents required between the Town of Whitchurch-Stouffville and the Association of Municipalities of Ontario for participation in Ontario’s Main Street Revitalization Initiative.

1) That Council receive Report No. FS-025-18 for information.

1) That Council confirm that notwithstanding that the proposed Zoning By-law amendment is different from that proposed at the October 18, 2016 Statutory Public Meeting, the revisions are minor in nature and that no further Statutory Public Meeting is required in accordance with Section 34(17) of the Planning Act; and 2) That Council approve By-law No. 2018-152-ZO in principle, being a By-law to amend Comprehensive Zoning By-law 2010-001-ZO, by re-zoning the subject lands from Residential Four (R4) to Residential Multiple One – exception two [RM1(2)]; and Page 4 of 10 Council Minutes November 20, 2018 3) That Council direct staff to report back to Council for the final approval of the Zoning By-law amendment after the Development Agreement between the Town and the property owner has been executed and the required security deposit provided; and 4) That the property owner obtain building permits for the proposed five (5) unit apartment building and execute a Development Agreement with the Town to ensure existing site conditions and proposed works are completed and maintained in accordance with Town standards and approved plans; and 5) That Council authorize the Mayor and Clerk to sign and execute the development agreement with the property owner, on behalf of the Town.

1) That Council approve the costs for the Commemorative Plaque Program as outlined in this report; and 2) That Council direct staff to remove the following line from page 2 of the report: “Properties do not have to be on the Built Heritage Inventory to be eligible for this plaque”

1) That Council authorize the Mayor and Clerk to sign the Agreement for Grade Crossing Improvements, subject to revisions by the Town Solicitor.

1) That Council authorize the Mayor and Clerk to sign all necessary documents to execute an agreement between the Town of Whitchurch- Stouffville and Diabetes Canada for the provision of a Textile Collection Program.

1) That Council receive Report No. DS-059-18 for information; and 2) That Council authorize staff to proceed with the public consultation as described in this report for the purposes of receiving input into cannabis retail storefronts for the Town of Whitchurch-Stouffville; and 3) That Council authorize the Clerk to set a Public Meeting on December 18, 2018 and two (2) to be held during the week of January 7, 2019 for Council to hear from the public regarding cannabis retail; and 4) That Council direct staff to report back in January 2019 on results of the retail component; and 5) That Council direct staff to continue to monitor the impact of the Cannabis legislation as it relates to its’ use in public open spaces and in and around town owned facilities and its related enforcement requirements, and in light of the pending release of the regulations in December 2018, feedback received through the community consultation initiatives, and a review of common practices being adopted by other municipalities; and 6) That Council direct staff to report back in spring 2019 as more information becomes available and is gathered on public use and enforcement requirements.

1) That Council receive Report No. LCS-037-18 for information.

WHEREAS the safety of pedestrians, cyclists and motorists is known to be of primary importance to the residents of Whitchurch- Stouffville; and WHEREAS speeding vehicles increase the risk of accidents and resulting injuries to pedestrians, cyclists and motorists; and WHEREAS school children are known to be a particularly vulnerable demographic in terms of road safety; and WHEREAS traffic calming is an important and evolving tool that includes numerous physical design options and other measures that can improve safety for pedestrians, cyclists and motorists; and WHEREAS flex-post signs bolted on roadways between opposing lanes of traffic have been incorporated into traffic calming programs in other local municipalities; NOW THEREFORE BE IT RESOLVED THAT staff implement a pilot study of flex-post signs bolted on roadways between opposing lanes of traffic in two school zones in which appropriate roadway geometry exists and a test on Elm Road due to excessive speeding traffic; and THAT staff report back to Council following implementation and review of the effectiveness of the pilot study.

That the following by-laws be read a first, second, third time and passed: 2018-150-AP being a by-law to appoint Municipal Law Enforcement Officers, Property Standard Officers, Fire Protection Building Officers, Municipal Weed Inspectors, Fire and Emergency Service Personnel, and Licensing Officers for The Corporation of the Town of Whitchurch-Stouffville and repeal By-law 2018-133-AP. 2018-151-RD being a by-law to provide for the numbering of buildings along highways shown on Registered Plan 65M-4412 (Edgevalley Road, Creekland Avenue, West Lawn Crescent, Green Spruce Road, Glad Park Avenue, Kellington Trail) and to repeal By-Laws 2015-158-RD and 2016- 023-RD. 2018-153-RD being a by-law to establish the 0.30 metre reserve shown as Part 37 on Plan 65R-25363 (Weldon Road) as public highway. 2018-154-FI being a by-law to authorize the Municipality entering an Agreement with the Association of Municipalities of Ontario for participation in the Main Street Revitalization Initiatives. (Report No. FS- 024-18)

That Council recess at 4:08 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)) • Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Municipal Act, Sec(2)(f))

1) That Council direct staff to disperse funds from the Thomas Williamson and Alexander Grubin Trust Funds as instructed in Closed Meeting.

1) That Council direct staff to advise the proponent as instructed in Closed Meeting.

That Council read Confirmatory By-law 2018-156-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 5 p.m.