Council Meeting (Budget Meeting)

That Council confirm the agenda, as amended.

1) That Council receive report FS-003-18 and presentation for information.

1) That Council receive Report No. FS-002-18 for information; and 2) That a revised capital budget process be developed that produces a balanced budget containing the following elements: a) limited debt b) a capital levy c) grants & user contributions d) project reductions – ‘living within our means’ e) updated development charges forecasts f) asset management data and analysis

That Council recess at 10:12 a.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exception: • Labour relations or employee negotiations (Municipal Act, Sec. 239(2)(d))

1) That operating budget decision #12, Revenue Account Shortfalls, be amended to $130,000.

1) That operating budget for the Library be amended to include 1 PTE starting in April, and 3 PTE starting in August.

1) That operating budget decision #124, Additional Fire Staff, be amended to $51,000 and defer the projected hiring date to September 1, 2018.

1) That operating budget decision #130, Committees, be amended to provide $2,500 to the Environmental Stewardship Committee, and $10,975 to the Heritage Advisory Committee.

1) That the Corporate Services – Councillors operating public relations budget be amended to $5,000 each plus $2 per household; and 2) That the Corporate Services – Councillors operating mileage / car allowance budget be increased by a total of $12,000.

1) That a 2.7% tax increase be approved.

1) That a 3% tax increase be approved.

1) That operating budget decision #149, 1.8% Capital Levy, be amended to support the 3% tax increase with an additional contribution of $103,500; and 2) That the budget decisions summary be approved as amended.

3) That capital project #912, HRIS, be reduced by deferring $100,000 to 2019 and that project #1046 Building Condition Assessment, be added at a budgeted value of $100,000; and 4) That capital project #1025 Vandorf Sideroad Rehabilitation totaling $425,000 be

FS-029-17 – 2018 Operating and Capital Budget Report 1) That Council receive this report for information. Page 5 of 8 Council Minutes January 23, 2018 CAO-015-17 – Budget Report 2018 1) That Council receive this report for information purposes. CAO-018-17 – Work Load Review 1) That Council receive this report for informational purposes. CAO-016-17 – Events Workload Review 1) That Council receive this report; and 2) That Council consider staffing impacts during the approval process for new events. CAO-019-17 – Fire Staffing Report 1) That Council receive this report; and 2) That Council consider this report for final approval upon completion of the 2018 Fire Master Plan Update. CAO-014-17 – Development Services Staffing Review 1) That Council direct staff to fill vacant positions in the Development Services department on a priority basis; and 2) That Council direct staff to phase out utilization of the external planning consultant over the next three months; and 3) That Council consider the following changes as part of the 2018 budget process: • Change the Temporary Senior Planner position to a permanent position • Add one full-time Building Inspector position, on a full-cost recover basis. CAO-017-17 – Whitchurch-Stouffville Public Library Workload Review 1) That Council receive this report for information; and 2) That Council defer any consideration of library discretionary program expansions until fee policy is reviewed; and 3) That Council direct the Library Board to consi

1) That Council approve the Operating Budget with a 3% tax levy; and 2) That Council approve the Capital budget of $9,721,739 for 2018 and $36,973,035 of carry forward commitments as amended; and 3) That in accordance with Ontario Regulation 284/09, Council authorize the presentation of the 2018 Operating Budget on a non-PSAB basis at the time of approval.

That Council read Confirmatory By-law a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 4:35 p.m.