Council Meeting

That Council recess to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); • Labour relations or employee negotiations (Municipal Act, Sec. 239(2)(d)); • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

That Council confirm the agenda, as circulated.

1) That Council adopt the Municipal Compensation Market review as recommended by staff for implementation effective June 1, 2020; and Page 2 of 10 Council Minutes January 21, 2020 2) That Council adopt a 2% COLA for 2020; and 3) That the financial adjustments be included in the 2020 operating budget.

1) That Council direct the Town Solicitor and Staff not to attend the Local Planning Appeal Tribunal hearing regarding the decision of the Committee of Adjustment to approve the minor variance application CA-19-26 for 16905 McCowan Road provided that the Owner, agrees to request the LPAT to impose the staff recommended conditions of approval in the staff report dated October 16, 2019, and as set out below: 1. That Minor Variances for CA-19-26 be subject to the following conditions: i. That the Owner provide a Grading Plan for review and approval to the satisfaction of the Town’s Engineering Department; and ii. That the Septic Design details be reviewed and approved by the Town’s Building Department.

That Council adopt the minutes from the special meeting of Council on December 3, 2019 (3 p.m.) and regular meeting of Council on December 3, 2019 (7 p.m.), as circulated.

1) That Council receive the delegation from Neighbourhood Network programs and services for information and direct Staff to meet with Neighbourhood Network on a future partnership model.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. LCS-002-20 / PW-002-20 Joint Contract Award – CRFT2019-02 – Supply and Delivery of Gasoline and Diesel Fuels to the Municipalities within the Regional Municipality of York (Town of Whitchurch-Stouffville) 1) That Council approve the joint contract award for Tender CRFT-2019-02 - Supply and Delivery of Gasoline and Diesel Fuels to the Municipalities within the Regional Municipality of York (PART A) to Suncor Energy Products Partnership for an estimated annual value of $72,992.48 (excluding H.S.T.), for a five (5) year term ending on December 31, 2024; and Page 4 of 10 Council Minutes January 21, 2020 2) That Council approve the joint contract award for Tender CRFT-2019-02 - Supply and Delivery of Gasoline and Diesel Fuels to the Municipalities within the Regional Municipality of York (PART B) to Canada Clean Fuels for an estimated annual value of $53,055.00 (excluding H.S.T.), for a five (5) year term ending on December 31, 2024; and 3) That Council approve the joint contract award for Tender CRFT-2019-02 - Supply and Delivery of Gasoline and Diesel Fuels to the Municipalities within the Regional Municipality of York (PART D) to 4Refuel for an estimated annual value of $25,273.60 (excluding H.S.T.), for a five (5) year term ending on December 31, 2024; and 4) That Council authorize the Mayor and Clerk to sign the necessary documents. Report No.

1) That Council identify Option C as their preferred interim site conditional on Huron-Wendat Nation approving an extension of the exhibit; and 2) That Council direct Staff to establish an interim location on or near Main Street at such a time when approximately $300,000.00 is raised from external sources ($200,000.00 Capital and $100,000.00 Operating, as identified in the 2020 budget process), until sufficient funds are raised for the permanent site as per Council resolution September 24, 2019 – Report No. LCS-029-19 / DS-041-19, recommendation 5; and 3) That Council direct Staff to report back on available options and next steps to Council if an extension is not agreed to by the Huron-Wendat Nation.

1) That Council direct staff to investigate the process of being recognized as a “Blue Community” and report back upon completion.

1) That Council endorse the recommended Stouffville GO Major Transit Station Area and Lincolnville GO Major Transit Station Area delineations and minimum density target of 150 persons and jobs per hectare, for consideration through York Region’s Municipal Comprehensive Review; and 2) That Council request York Region to change its proposed refinements to the Agricultural System Mapping, as per staff’s comments in Attachment 4 to this Report, and as below: a) To not designate lands in Area 16 (Vandorf) as Prime Agricultural Area; b) To not designate lands in Area 24 (Gormley) as Prime Agricultural Area; and c) To identify all lands in Gormley, Vandorf-Preston Lake, Musselman’s Lake and Bloomington as Settlements Areas (Town and Villages/Hamlet) as per Map 8 of the York Region Official Plan; and 3) That Council direct the Director of Development Services to forward Report No. DS-001-20 to the Clerk, the Chief Planner, and the Council at York Region for their information; and 4) That Council recommend to York Regional Council that the Town’s other growth initiatives, such as Highway 48 Visioning Study and proposed employment growth along the Highway 404 Corridor be considered in the forthcoming Region growth forecasts and lands needs assessment to 2041.

1) That Council direct Staff to install a traffic delineator on Stouffer Street, south of Main Street, seasonally; and 2) That Council direct Staff to implement an urban paved shoulder cycling facility on Stouffer Street, from Main Street to Lori Avenue; and 3) That Council direct Staff to include the Stouffer Street and Thicketwood Boulevard neighbourhood as an area for review as part of the Road Watch Staff Working Group.

1) That Council receive Report No. FTS-001-20 for information.

That Council read the following by-laws a first, second, third time and passed: 2020-001-AP BEING A BY-LAW to appoint members to the Heritage Advisory Committee and to repeal By-law 2019-058-AP 2020-002-RD BEING A BY-LAW to establish the 0.30 metre reserve shown as Block B on Plan M-4 (Castle Gate) as public highway. 2020-003-RD BEING A BY-LAW to provide for the naming of the streets in the Stouffville Main Street Holdings Inc. (Tercot Communities) development 19T(W) 17.004, SPA 17.035, – Part Lot 35, Concession 10 – 6853 & 6871 Main Street Community of Stouffville and to repeal By-laws 2019-117-RD and 1998-119-RD. (Eastern Gate Crescent, Donna Lee Trail, Onyx Trail, Sullivan Lane, Drover Circle) 2020-004-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing numbers to the buildings and to repeal by- law 2019-020-RD (Plan 65M-4596) (16 Sam Davis Court, formerly known as 14 Sam Davis Court and Ninth Line) 2020-005-ZO BEING A BY-LAW to amend By-law 2010-001-ZO of the Town of Whitchurch-Stouffville by removing the Holding Symbol (h) from Lots 2, 3, 4, 5, 6 and 7 on Plan 65R-37808 – 135 Mostar Street (Report No. DS-002-20) 2020-006-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing numbers to the buildings (4904 Cherry Street)

That Council read Confirmatory By-law 2020-009-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 5:21 p.m.