Council Meeting

That Council confirm the agenda, as circulated.

That Council adopt the minutes from the Special meeting of Council on February 6, 2023, Regular meeting of Council on February 15, 2023 and Special meeting of Council on February 21, 2023, as circulated.

1) That Council refer the delegation from Saanvi Tonse regarding Save Soil Day to Staff for a report back to Council on the broader proclamation report.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. CAO-002-23 Council Appointed Committees Procedural By-law 1) That Council enact By-law 2023-019-RE to amend CAC Procedural By- law 2022-131-RE to incorporate recent changes to the Ontario Heritage Act into the Terms of Reference for the Heritage Advisory Committee. Report No. PW-004-23 Burkholder Neighbourhood Municipal Class Environmental Assessment 1) That Council endorse the Burkholder Neighbourhood Municipal Class Environmental Assessment Alternative 5, improving traffic calming measures in the Burkholder neighbourhood. Report No. CAO-003-23 York Regional Forest On-Leash Enforcement MOU 1) That Council approve the Memorandum of Understanding between the Town and The Regional Municipality of York for proactive enforcement by the Town’s Animal Services Officers of the new “on-leash” requirement in 12 of the 13 forest tracks in the Town of Whitchurch-Stouffville; and 2) That Council authorize the Mayor and Clerk to execute the Memorandum of Understanding; and Page 3 of 8 Council Minutes March 8, 2023 3) That Council enact By-law 2023-023-RE to provide delegated authority to the Manager, Municipal Law Enforcement and the Town Solicitor, to approve and execute any documents and agreements considered to be minor in nature pertaining to the provision of Animal Services and Municipal Law Enforcement matters.

1) That Council receive Report No. DS-010-23 for information.

1) That Council direct Staff to extend the use of speed humps on Town roads in up to two locations per Ward, subject to traffic study confirmation and input from project stakeholders; and 2) That Council direct Staff to report back to Council with findings gathered during the 2023 installation period.

WHEREAS amendments to Licensing By-law 2022-032-LI have caused concern to owners of licensed secondary suites; and WHEREAS secondary suite license renewals have traditionally been required every 10 years; and WHEREAS amendments to Licensing By-law 2022-032-LI changed the secondary suite license renewal to be every year. NOW THEREFORE BE IT RESOLVED THAT Council direct staff to examine Licensing By-law 2022-032-LI with respect to secondary suite licensing and provide Council with recommendations on how secondary suites should be overseen by the Town.

That Council read the following by-laws a first, second, third time and passed: 2023-019-RE BEING A BY-LAW to amend Procedural By-law 2022-131- RE, to govern the organization, proceedings and administration of Council Appointed Committees for the 2022-2026 Term of Council (Appendix E) (CAO-002-23) 2023-020-AP BEING A BY-LAW to appoint members to the Accessibility Advisory Committee and to repeal By-law 2019-089-AP. 2023-021-AP BEING A BY-LAW to appoint members to the Committee of Adjustment and Appeals Committee, and repeal By-law 2022-061-AP. 2023-022-AP BEING A BY-LAW to appoint members to the Heritage Advisory Committee, and repeal By-law 2020-001-AP. 2023-023-RE BEING A BY-LAW to amend Delegation By-law 2021-065- RE (Schedule “B”) (CAO-003-23)

That Council recess at 8:44 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

1) That Council authorize staff and external counsel to proceed as directed in Closed Meeting.

1) That Council authorize staff to proceed as directed in Closed Meeting.

That Council read Confirmatory By-law 2023-026-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 10:42 p.m.