Council Meeting

That Council confirm the agenda, as circulated.

That Council recess to permit the holding of a Closed Meeting to consider matters with the following exceptions: • A proposed or pending acquisition or disposition of land for municipal or local board purposes (Municipal Act, Sec. 239(2)(c)); and • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

That Council adopt the minutes from the special meeting of Council on September 14, 2021 and regular meeting of Council on September 21, 2021, as circulated.

1) That Council refer the delegation from Lesley O'Connor regarding the erection of a permanent memorial to honour the Indigenous Children who died in Canada’s Residential School System and the missing and murdered Indigenous Women and Children, to Staff for a report back to Council in early 2022.

1) That Council suspend the rules and regulations of Procedural By- law 2016-001-RE, as amended, subsection (7.10) g) pertaining to Delegations, to pass a resolution other than receiving the delegation for information and referring the matter to Staff for a report back.

1) That Council receive the delegation by Dr. Martin McDowell regarding the Save Eye Care campaign for information; and 2) That Council endorse the June 21, 2021 resolution from the Town of Oakville and forward that resolution and our letter of endorsement to the Premier, the Ontario Minister of Health, and MPP, Paul Calandra.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. PW-015-21 Investing in Canada Infrastructure Program (ICIP): COVID-19 Resilience Infrastructure Stream – Local Government Intake - Transfer Payment Agreement (TPA) 1) That Council authorize the Mayor and Clerk to execute the Transfer Payment Agreement between the Town of Whitchurch-Stouffville and the Province of Ontario for the Investing in Canada Infrastructure Program - COVID-19 Resilience Infrastructure Stream, subject to revision by the Town Solicitor, as well as any other agreements or documents necessary to secure grant funding in support of New Construction and Replacement of Sidewalks and Tree Planting in Various Locations. Page 4 of 10 Council Minutes October 5, 2021 Report No. PW-016-21 Permission to Enter Agreement – York Region District School Board Edward Street Property 1) That Council authorize the Mayor and Clerk to sign the Permission to Enter Agreement with the York Region District School Board, subject to revision by the Town Solicitor.

1) That Council direct Staff to develop an RFP for the delivery of a market concept; and 2) That Council direct Staff to relocate the Market to the parking lot at 6240 Main Street; and 3) That Council direct Staff to report back.

1) That Council direct Staff to undertake the necessary Public Consultation and review of a formal licensing program for Short Term Rentals for the Town of Whitchurch-Stouffville; and 2) That Council direct Staff to report back with the final program feedback, Bylaws and overview for Council approval and implementation.

1) That Council endorse the three proposed traffic delineator locations on Hoover Park Drive between Park Drive and Tenth Line, as depicted in Attachment 1.

1) That Council approve the award of Contract for Tender #WS-RFT-21-33 – Supply and Delivery of a Battery Powered Mobile Vehicle Column Lift System to Gray Manufacturing Company Inc. DBA Gray Canada in the amount of $80,310.00, excluding HST, and 2) That Council approve the budget variance of $16,723.46 for the contract award and permit the Treasurer to fund this variance; and 3) That Council authorize the Mayor and Clerk to sign all necessary contract documents.

1) That Council request, pursuant to the request made by the property owner of 12041 Woodbine Avenue, that the proposed expansion for the South Gormley Boundary include the eastern portion of this property.

1) That Council reiterate its request that the Bethesda Road lands identified in Report DS-043-21 be considered and prioritized by the Region of York in its Municipal Comprehensive Review for a community urban settlement area expansion to the Community of Stouffville; and 2) That Council reiterate its request that the South Gormley Employment Expansion Area as identified in Report DS-043-21 be considered and prioritized by the Region of York in its Municipal Comprehensive Review for an employment urban settlement area expansion, as amended; and 3) That Council reiterate its request that the existing Gormley Industrial Area and the Proposed South Gormley Employment Expansion Area be identified as an “Urban Area” and designated “Employment Area” in the Region’s Official Plan, to accommodate planned employment growth to 2051 on the basis of full municipal services; and 4) That Council request that York Region identify through its Municipal Comprehensive Review the Potential Future North Gormley Employment Expansion Area as Strategic Employment Lands through an overlay to accommodate future employment growth; and 5) That Council direct staff to forward Report DS-043-21 to the Minister of Municipal Affairs and Housing, and the Region of York as input to the Region’s Municipal Comprehensive Review.

WHEREAS Staff are undertaking a Resident Guide to provide new and existing residents information that is commonly needed and frequently ask for; and WHEREAS for the Resident Guide to be effective it must be distributed and delivered to each household and WHEREAS the Resident Guide was not included in the 2021 budget to be mailed out to all homes in Whitchurch-Stouffville; NOW THEREFORE BE IT RESOLVED THAT Council approve the allocation of $19,000 from the current 2021 budget to allow for extra design help to expedite the development of the Resident Guide and to allow Staff money to print and mail out the Resident Guide to 18,500 homes; and THAT Council direct Staff to include the necessary money in the 2022 budget to send out an updated Resident Guide to all homes in Whitchurch-Stouffville.

That Council read the following By-law a first, second, third time and passed: 2021-097-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing numbers to the buildings (14587 Woodbine Avenue, formerly part of 14597 Woodbine Ave).

That Council read Confirmatory By-law 2021-099-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 10:06 p.m.